SB-I000890 Questions and Answers No. 2

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services
Posted Date:	Sep 3, 2024
Due Date:	Sep 17, 2024
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:

Category:

Roads and Bridges

Status:

Open

Publish Date:

Tuesday, September 3, 2024 - 11:00am

Close Date:

09/17/2024 - 2:30pm

Addendum Date:

Tuesday, September 3, 2024

Contact Person:

Da'Una Hamilton

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Shelby County

Tennessee

Lee Harris, Mayor

QUESTIONS & ANSWERS No. 2

ISSUED: September 3, 2024

SB-I000890

Big Creek Park-Phase 1C Amenities Package

(Roads, Bridges, and Engineering)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by potential bidders. Our answers are listed

below in red:

1. Please clarify the measurement and payment of the Pay Item Quantities and Unit

Prices. Under the “Quantities and Payment” Paragraph of the Proposal Form, it

states the quantities are approximate and payment shall be made in the amount

of the Total Bid Amount. However, under the “Unit Prices” Paragraph of the

Proposal Form, it states the Unit Prices are for the purpose of obtaining a gross

sum and for use in computing the values of extras and deductions.

Chris Masin: If 9 widgets are used, instead of 10, then you only get paid for 9. If

you need to use 11, then we will pay for 1 extra widget at the unit price. For

bidding purposes everybody bids on 10.

2. Please clarify if the Seed Mixes shown within the Landscape Plans are to be

included under Base Bid – Item #7: Seeding and Mulching (35 Acres) or under

Base Bid / Item #28: Landscaping (1 Lump Sum).

Per Section 2.7 of the Measurement and Payment (01 22 00), Bid Item #7

consists of furnishing and placing seed, commercial fertilizer, and mulch material

in accordance with the Landscape plans and specifications.

Per Section 2.28 of the Measurement and Payment (02 22 00), Bid Item 28

consists of supplying and installing landscape plants as shown on the drawings.

3. Please clarify the desired Site Improvements should the Deduct Alternate #1 be

accepted.

Per Section 1.2 of the Alternates Specification (01 23 00) only the playgrounds,

parking lot, trail, drainage and other appurtenances shown on Sheet C1.10 shall

be removed from the project. All other site improvements are to remain.

4. Please clarify if the Landscape Planting and Irrigation shown around the

Playground (ref Sheet(s) LS1.4, IR-1.3, and IR-1.4) shall be included as part of

the Deductive Alternate #1.

Confirmed that all appurtenances including Landscape Planting and Irrigation

shall be removed from the playground area west of STR-1 for Deductive

Alternate #1.

5. Please clarify if the Maintenance of the Seeded Areas, specified under Section

329200, shall continue throughout the Guarantee Period and be performed by

the installing Contractor.

Contractor is responsible for maintenance of the seeded areas through final

acceptance. Contractor is not responsible for maintenance of the seeded areas

after final acceptance. Per specifications the seeded areas shall show a uniform

or healthy stand of grass, with a minimum of 95% coverage at the time of

acceptance.

6. We would like to submit our product for review and pre-approval for the Shelby

County bid: #SB-I00890 Big Creek Park-Phase 1C Amenities Package.

Please find the following documents attached:

1. Cover Letter with our proposed models

2. Product Spec Sheet

3. Lighting Design Analysis

Please let me know if you have any questions or require any additional

information. Thank you for your time and consideration.

IES Response: I don’t see any issues with submitting this product (SolarMax) for

pricing. I don’t believe manufacturers are specified other than basis of design.

The product must meet all aspects of specification section 265668.

7. Sheet C2.41 shows temporary sediment traps. Will these be needed since the

preliminary grading has already been done?

Grading will still be required for the fields and the playground. The Sediment

traps are required to prevent concentrated sediment laden runoff. Temporary

Sediment Trap 1 will not be required if the playground deductive alternate is

selected

8. I see a place to store topsoil but I do not see a line item on the bid form for

topsoil. Should we remove and reinstall the topsoil on the site? If so can a line

item be added to the bid form?

As mentioned in Section 2.4 of the Measurement and Payment Specification (01

22 00) the work for stockpiling and later spreading the topsoil is part of the

Clearing and Grubbing line item.

9. I have attached the bid form showing the breakdown, lump sum bid and alternate

bids. This form is on pages 4-6. I know that the quantities shown do not match

and that some items aren’t listed. I will give one example of what I am talking

about. There are (3) picnic shelters shown on the plans. There are (3) shelters

shown on detail 1/C7.07. The form calls for (2). There are (9) picnic tables shown

on the plans, detail 2/C7.06 calls for (11) and the form calls for (8). This is just

one example. I also know there are some items shown on the plans that are not

listed at all.

Attached is an updated Bid Tab and measurement and payment spec. I

encourage the bidders to review the Measurement and Payment spec because it

describes what is included in each bid item. For instance, the multipurpose field

includes the goals and barrier nettings. So if they think something is missing it’s

probably included in another item. Below were the updates:

• Increased the amount of wheel stops since they were not installed during the

previous phase

• Increased the number of 18” Headwalls

• Increased the number of picnic tables to 11

• Increased the number of bike racks to 2

• Increased the number of shelters to 3

• Increased the number of benches to 22

• Removed the 26’ Gate since it was installed as part of a previous

phase. Since this item was removed the items were slightly renumbered and

the attached Measurement and Payment spec was updated accordingly.

10. I know it is too late to ask questions but I believe this one needs to be responded

to. The scope of work mentions park signage. See attached. The plans shows

park signage. As one example this is near the restroom building.

Park Signs shown on C7.09 and C7.11 will be supplied and installed as part of a

separate contract.

11. Please clarify the measurement and payment of the Pay Item Quantities and Unit

Prices. Under the “Quantities and Payment” Paragraph of the Proposal Form, it

states the quantities are approximate and payment shall be made in the amount

of the Total Bid Amount. However, under the “Unit Prices” Paragraph of the

Proposal Form, it states the Unit Prices are for the purpose of obtaining a gross

sum and for use in computing the values of extras and deductions.

Chris Masin: If 9 widgets are used, instead of 10, then you only get paid for 9. If

you need to use 11, then we will pay for 1 extra widget at the unit price. For

bidding purposes everybody bids on 10.

12. Can you please confirm whether we need railroad insurance for this project? We

are also curious as to what the scope of work is for the flagmen. Please

elaborate on the extent of area and work the flagmen are required for.

Contractor to procure and maintain during the life of the contract the maximum

limit of RAILROAD CONTRACTUAL LIABILITY INSURANCE coverage allowable

under the government tort liability act. Flaggers will be required during the

construction of the Pedestrian Sheild Structure. CN will provide flaggers for the

demolition of the existing wooden access bridge. See attached Insurance and

Flagging Rates.

13. Could we get any additional information at what grading has been previously

performed on the proposed soccer fields? I’m having questions from dirt

subcontractors who know some grading has been performed, but the drawings

don’t specify clearly what is left.

The soccer fields have been graded to approximately the elevations shown on

the drawings. As-built grading from the previous phase will be provided. Only

fine grading is required to meet the planned grades is required for this phase.

14. Are the soccer fields to be seeded for permanent stabilization and then sodded?

This is unclear in the drawings.

The fields are already temporarily stabilized. Intent for this phase of work is for

contractor to fine grade and immediately sod.

15. Silt fence with haybales, per detail TDEC isn't approved anymore, in lieu of we

can use 20' waddles at a cheaper price, which would be $11.30 per LF verses

$20.15 per LF

No objections.

16. When it comes to the C52 matting on the slopes, we are needing more details.

Plans do not show slope grade, therefore we cannot determine how much matt is

needed.

The C52 Landlok is only to be used if temporary erosion control where

necessary. There is no planned matting for this project. All C52 should be

included in the lump sum bid item for erosion control.

17. Inlet Protection details show rock ring but plans appear to show this to be surface

drains and would need a different application. we would suggest using silt saver

domes and filters which are TDEC approved.

No objections to using silt saver domes and filters.

18. Coir Fiber baffle / retention pond isn't specified where it would go, for us to be

able to give you quantities. Could you please send us more information?

The baffles are called for in the Sediment Basin shown on C2.41.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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SB-I000890 Questions and Answers No. 2

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