Sandusky New 128 Bed Facility

Agency: Ohio Facility Construction Commission
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: May 15, 2024
Due Date: Jun 4, 2024
Solicitation No: DVS-240001
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Publish Date Due Date Project Number Owner Project Name Primary Service Estimated Project Cost Q&A Short List Notes
5/14/2024 6/4/2024 DVS-240001 Ohio Department of Veterans Services Sandusky New 128 Bed Facility CM-R $106,900,000 N/A TBD

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Request for Qualifications (CM at Risk Contract)
State of Ohio Standard Forms and Documents
Administration of Project: Ohio Facilities Construction Commission
Project Name Sandusky New 128 Bed Facility
Project Location Ohio Veterans Home Sandusky
City / County Sandusky / Erie
Owner
Ohio Department of Veterans Services
Delivery Method CM at Risk
No. of paper copies requested (stapled, not bound) 0
Response Deadline 6/4/2024
5:00PM
Project Number
DVS-240001
Project Manager
Todd Efkeman
Contracting Authority OFCC
Prevailing Wages
Federal Davis-Bacon
No. of electronic copies requested (PDF)
local time
1
Submit the requested number of Statements of Qualifications (Form F110-330) directly to Procurement at
procurement@ofcc.ohio.gov . See Section G of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Procurement at procurement@ofcc.ohio.gov with the project number
included in the subject line (no phone calls please). Questions will be answered and posted to Opportunities page on the
OFCC website at https://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Ohio Veterans Home (OVH), 3416 Columbus Avenue, Sandusky, OH 44870, is operated by the Department of
Veterans Services (DVS.) Originally opened in 1888 to care for veterans of the Civil War, this 427-bed nursing home
facility offers two levels of care: standard care for those veterans in need of any intermediate level of care, and special
care for veterans with Alzheimer's disease and other types of dementia. The facility additionally includes 209 domiciliary
beds for residents that are capable of independent living.
The Department of Veterans Services is seeking Construction Manager at Risk services for new construction of a new
facility located at The Ohio Veterans Home, 3416 Columbus Ave., Sandusky, Ohio 44870.
Professional design services are being acquired by the Contracting Authority under a separate contract.
The Program of Requirements (“POR”) will be developed as a part of this project by the Architect/Engineer (“A/E”).
All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority
and/or Owner’s policies and procedures.
This project may contain federal funds and all associated requirements.
B. Scope of Services
This project will consist of construction of a new facility on an operating campus with the following criteria:
• Following the Veterans Administration Small House Model Design Guidelines.
• Must adhere to the Build America, Buy America Act (BABA) which requires that all iron and steel, construction materials,
and manufactured products used in federally funded infrastructure projects are produced in the United States.
• LEED and or WELL Certification may be required.
• Typical 128 Bed Facility includes 4 Neighborhoods and a Community Center.
• Gardens for residents, staff and visitors including Healing or therapy gardens, Gardens designed specifically for Memory
Care residents and
Respite gardens.
• Accessible trails and walkways.
• Parking areas shall be located at the Community Center main entry and clustered at each House.
• They should be in small groupings rather than large lots. Some parking should be at each House or Neighborhood
Center so that visitors can have direct access. Parking for any of the community’s vans or other passenger vehicles used
to transport residents will be provided in a driveway or garage, away from the main entry of the Houses.
• Parking should include:
F170-01-2022-MAR
Publish Date: 5/14/2024
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Request for Qualifications (CM at Risk Contract) continued
– Staff parking
– Visitor parking
– Delivery parking
– Maintenance vehicle parking
– SH Vans or Shuttles
• Typical 128 Bed Facility includes 162,500 sf (1,270sf per resident)
The selected Construction Manager at Risk (“CM”), as a portion of its required Scope of Services and prior to submitting
its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement
detailed cost components, to address the Owner’s project requirements and refine the project schedule. Participate in the
Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: provide
constructability review comments on documents produced by the A/E during the Schematic Design, Design Development,
and Construction Document stages; develop and maintain estimates of probable construction cost, value engineering,
project schedules, and construction schedules; lead and manage the Subcontractor Prequalification and Bidding process,
Construction and Closeout Stage.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
The preconstruction and construction services are generally described below. Subcontracts including but not limited to
Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using
a competitive process. The parties will engage in an “open book” pricing method in which all subcontracted work shall be
based upon competitive pricing that will be reviewed by the Contracting Authority and/or Owner, the A/E and the CM. The
Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM's
possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the
Agreement.
Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project
Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum
Price (“GMP”) proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value
engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications
are at the stage of completion specified in the Agreement, such partially completed documents (the “Basis Documents”)
shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E’s
statement of intended scope with respect to such incomplete elements (the “Design Intent Statement”). Contingent upon
the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to the Agreement establishing
the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project Budget established for
construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other
firms for completion of the Project.
Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with
the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods
of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase,
compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment,
and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All
subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority
reserves the right to approve the CM’s selection of subcontractors and any supplemental terms to the form subcontract.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Project Delivery Method: CMR
2. Role of Project: CMR
3. Experience in developing a Project specific Program of Requirements
4. Familiarity with the State of Ohio Management System (OAKS CI)
5. Experience working on State of Ohio capital improvement projects
6. Experience with nursing home and health care projects
7. Experience with projects at occupied facilities including a developed plan to reduce disruption
8. Experience developing a schedule to phase relocation that minimizes disruption to residents and operations
9. Experience working with the Department of Veterans Services
10. Experience with the Small House Model
F170-01-2022-MAR
Publish Date: 5/14/2024
Page 2 of 5
Request for Qualifications (CM at Risk Contract) continued
C.
Funding / Estimated Budget
Total Project Cost $106,900,000
Construction Cost $90,382,500
State Funding $37,415,000
Other Funding $69,485,000
D.
Anticipated Schedule
CM Preconstruction Services Start
Construction Stage Notice to Proceed
Substantial Completion of all Work
CM Services Completed
07 / 24
04 / 25
04 / 27
10 / 27
E.
EDGE Participation Goal
Percent of the CM’s total compensation
excluding CM’s Contingency*
5.0%
*Preconstruction Stage Compensation plus Contract Sum
minus CM’s Contingency
F. Evaluation Criteria for Selection
Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications
(“RFQ”) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-
based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from
short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,
combining both qualifications and fee.
Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the
qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After
evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates
that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are
qualified, it will only select the qualified firms.
Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit
pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,
itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage
fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority
containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project
schedule.
Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually
with the Contracting Authority and/or Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an
opportunity to ask the Contracting Authority and/or Owner questions in an individual setting to help the firms prepare their
responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-
proposal meetings.
Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and
Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and
understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss
with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and EDGE expectations.
The Contracting Authority will notify each short-listed firm to schedule individual times for the interviews.
Selection Schedule: Tentative schedule is subject to change.
RFP issued to the Short-Listed Firms
Interviews
Selection of CM
6/7/2024
7/8/2024
7/15/2024
Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for
any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall
have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right
to waive minor variations in the selection process.
Interested CM firms are required to address how they will implement Building Information Modeling (“BIM”) on the project,
experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience,
and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available
at the OFCC website at https://ofcc.ohio.gov.
F170-01-2022-MAR
Publish Date: 5/14/2024
Page 3 of 5
Request for Qualifications (CM at Risk Contract) continued
Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the CM’s team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the CM’s Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to
Contract and to Perform form is again required at the Fee Proposal stage.
If the CM firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms
signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested CM firms must indicate on their Statement of Qualifications, the locations where their services will be performed
in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to
providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases
from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to
be rejected.
G. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your
firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If
possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please insert the
project number and firm name followed by “SOQ” in the email subject line.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and
subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following
information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals
which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.
Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.
1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the
Project.
2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget
(e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the
construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's
current limits of liability for commercial general liability, employer's liability, business automobile liability, and
professional liability insurance.
3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the
Project
4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a
competitive process and, if so, the nature of the work and capability to self-perform.
5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the
Project.
6. Scheduling: Demonstrated track record of performance of managing projects to the original schedule.
Firms are requested to identify professional registrations, memberships and credentials including but not limited to:
LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and
construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the
F110-330 form.
F170-01-2022-MAR
Publish Date: 5/14/2024
Page 4 of 5
CM at Risk Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name Sandusky New 128 Bed Facility
Project Number DVS-240001
Proposer Firm
City, State, Zip
Selection Criteria
1. Primary Firm Location and Workload (Maximum 10 points)
a. Proximity of firm to project site
b. Amount of contracts awarded by Contracting
Authority in previous 24 months
Less than 50 miles
50 miles to 100 miles
More than 100 miles
Less than $500,000
$500,000 to $1,000,000
More than $1,000,000
2. Primary Qualifications (Maximum 40 points)
a. Project management lead
b. Project administration lead
c. Technical staff
d. Construction administration staff
Experience / ability of project manager to
manage scope / budget / schedule / quality
Experience / ability to effectively administer
project controls and processes
Experience / ability of technical staff to
develop accurate estimates and schedules
Experience / ability of field representative to
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 10 points)
a. Key consultants
Experience / ability of key consultants to
perform effectively and collaboratively
b. Proposed EDGE-certified Consultant participation*
One point for every 2 percent increase in
Services compensation** over the EDGE
participation goal
4. Overall Team Qualifications (Maximum 10 points)
a. Previous team collaboration
b. LEED*** Registered / Certified project experience
c. BIM project experience
d. Team organization
Less than 3 sample projects
3 to 6 sample projects
More than 6 sample projects
Registered LEED v4 or v4.1 projects
Certified LEED v4 or v4.1 projects
Training and knowledge
Direct project experience
Clarity of responsibility / communication
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
a. Previous team performance
b. Experience with similar projects / delivery methods
c. Budget and schedule management
d. Knowledge of Ohio Capital Improvements process
Past performance as indicated by
evaluations and letters of reference
Less than 3 projects
3 to 6 projects
More than 6 projects
Performance in completing projects within
original construction budget and schedule
Less than 3 projects
3 to 6 projects
More than 6 projects
Value
5
2
0
5
2
0
0 - 10
0 - 10
0-5
0 - 15
Max =
30
0-5
0-5
1
2
3
Max =
3
1
Max =
2
2
1
Max =
3
3
0-2
0 - 10
0-3
4-6
7 - 10
0-5
0-1
2-3
4-5
Score
* Must be comprised of consulting firm(s) and NOT the lead firm - For more information on scoring this and
other criteria refer to Document F199-01 - PS Selection Rating Rubric.
** Preconstruction Stage Compensation plus Contract Sum minus Subcontracted Work, Self-performed
Work, and CM’s Contingency
*** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.
Notes:
Evaluator:
Name
Subtotal
F170-01-2022-MAR
Signature
Publish Date: 5/14/2024
Date
Page 5 of 5

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