Sale of Used Textbooks and Resource Materials

Agency: Cobb County School District
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 511130 - Book Publishers
  • 541612 - Human Resources Consulting Services
Posted Date: Mar 31, 2020
Due Date: Apr 16, 2020
Solicitation No: B2036
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID# NAME STATUS DUE DATE/ TIME DOCUMENTS ADDITIONAL INFORMATION PROCUREMENT CONTACT UPDATED
B2036 Sale of Used Textbooks and Resource Materials Open 4/16/2020
3:00 PM
Solicitation Stephen Cochran 03/31/20

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One Team, One Goal: Student Success
Procurement Services Department
March 31, 2020
514 Glover Street
Marietta, GA 30060
Telephone: (770) 426-3300
www.cobbk12.org
TO ALL VENDORS:
Cobb County School District (CCSD) invites bids for furnishing any and all goods and/or services
required for “Invitation for Bid (IFB) B2036, Sale of Used Textbooks and Resource Materials” as
described in this document.
The CCSD Procurement Services Department General Terms and Conditions are hereby
acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into
the solicitation document and the resulting contract. Refer to the CCSD Procurement Services
website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this
screen, select “Departments”, choose “Procurement Services” and find the link to “General
Terms and Conditions” on the right hand side of the page.
Vendors are instructed to read carefully all terms, conditions, specifications and requirements in
this IFB. Vendors are required to complete and return forms in their entirety.
The Cobb County School District is closed until further notice. The Procurement Services
Department will be working remotely during this time. Due to the closure, bids may only be
submitted electronically via email to Stephen.Cochran@cobbk12.org with “IFB B2036, Sale of
Used Textbooks and Resource Materials” referenced in the subject line. Please allow ample time
for electronic submission of response. Bids submitted after the due date/time will not be
accepted, however, bids can be submitted prior to the due date/time.
The bid submittal deadline is April 16, 2020 at 3:00 p.m. Eastern Time. IFB responses submitted
after the due date/time will not be accepted, however, bids can be submitted prior to the due
date/time.
CCSD reserves the right to accept or reject any or all bids and to waive any informalities.
Your interest and participation in the CCSD solicitation process is appreciated.
BOARD OF EDUCATION
SUPERINTENDENT
Brad Wheeler, Chair • David Banks, Vice Chair
David Chastain • Charisse Davis • Jaha Howard • David Morgan • Randy Scamihorn
Chris Ragsdale
IFB B2036, Sale of Used Textbooks and Resource Materials
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
TABLE OF CONTENTS
Section
Special Terms and Conditions
Conflict of Interest
Georgia Security and Immigration Compliance Act Documents
Disclosure of Lobbying Activities
Acknowledgement and Agreement
Bid Form
“No Bid” Reply Form
Checklist
School List
Page #(s)
3 – 11
12
13 – 17
18 – 19
20
21
22
23
24 – 26
IFB B2036, Sale of Used Textbooks and Resource Materials
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
The Special Terms and Conditions are customized specifically to this solicitation. Taking
exception to these terms and conditions or submitting conflicting language may be cause for
rejection of vendor’s response.
Should these Special Terms and Conditions be in conflict with the General Terms and Conditions,
the Special Terms and Conditions shall control.
1.0 PURPOSE
CCSD offers for sale to the highest bidder used textbooks, library books, and materials
including related supplemental resource items. All items are “sold as is” with no
guarantee of quantity or condition of the materials. CCSD will not sort any titles outside
of normal handling and packing procedures. The responsible and responsive bidder
offering the highest fixed price, in U.S. dollars, shall be awarded the sale at the price bid.
2.0 REQUIREMENTS
2.1 It will be the vendor’s responsibility to pick up these materials at the location(s)
when notified by CCSD and provide equipment, supplies, and labor necessary to
handle the material. Complete listings of schools with addresses are attached on
pages 25-27. All materials must be removed from the location(s) and the vendor
will reimburse CCSD for the bid amount within 30 days of determining actual
quantity/weight. CCSD is requesting vendors to bid on a per ton basis.
2.2 The materials will be boxed and palletized. Materials will be available for pickup
throughout the year. Pick up of materials must take place within the normal
operating hours of the local schools/warehouse (Elementary Schools 7:30 a.m. -
3:30 p.m. ET, Middle Schools 8:30 a.m. - 4:30 p.m. ET, High Schools 8:00 a.m. -
4:00 p.m. ET and Kennesaw Warehouse 7:30 a.m. - 3:30 p.m. ET).
2.3 The awarded vendor may be allowed the use of one loading dock and the use of
CCSD’s Warehouse at 6975 Cobb International Blvd, Kennesaw, GA to stage books
for up to 4 days during the contract period with prior notification and approval.
The CCSD’s Warehouse hours are 7:30 a.m. – 3:30 p.m. ET. (CCSD’s Warehouse
may be closed on Fridays during the Summer. Confirmation is required prior to
scheduling a Friday pickup). Vendor will not be allowed the use of CCSD
dumpsters. CCSD personnel will not be allowed to assist the vendor in anyway.
2.4 The List of Surplus materials is dependent upon the approval of the CCSD Board of
Education.
Page 3
IFB B2036, Sale of Used Textbooks and Resource Materials
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
3.0 INDIVIDUAL SCHOOL PICKUP
3.1 The vendor will be responsible for providing the schools with storage containers
(i.e. multi-wall corrugated boxes, 4’x4’x4’ and tape) and delivery of such at no
charge within seven (7) business days of request. If the vendor chooses, they may
provide smaller boxes, but will be responsible for the delivery of boxes and tape
needed for packaging.
3.2 The vendor will pick up all obsolete materials from each location within five (5)
working days of request. The quantities could change throughout the year and
can range from pallets to single boxes. If the vendor has certain restrictions as to
what type of materials will be allowed in the storage boxes, such list must be
provided as part of this bid. Every attempt will be made by CCSD to communicate
this to all school sites. No third party carriers may be used for these services.
3.3 The vendor will weigh each shipment on certified scales and provide this
information within forty-eight (48) hours.
3.4 The vendor will provide pallets as an exchange for those picked up at CCSD.
4.0 CALENDAR OF EVENTS
EVENT
Release IFB
Deadline for written questions
Responses to questions posted on CCSD website
IFB due electronically to Procurement Services by
Evaluation
Award
DATE (dates are tentative)
March 31, 2020
April 9, 2020, 11:00 a.m. ET
April 13, 2020
April 16, 2020; 3:00 p.m. ET
April
April
5.0 COMMUNICATIONS WITH CCSD STAFF
5.1 All communications concerning this IFB must be submitted in writing by email only
to the CCSD Procurement Services Department. Email all correspondence to
Stephen.Cochran@cobbk12.org. Only written questions submitted via email or
will be accepted. No response other than written, distributed by the Procurement
Services Department, will be binding upon CCSD. The Procurement Services
Department, in its discretion, may call upon user departments for clarification in
their area of expertise. Questions concerning this solicitation must be received
Page 4
IFB B2036, Sale of Used Textbooks and Resource Materials
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
by 11:00 a.m. ET on April 9, 2020. Answers will be posted to the CCSD Current
Solicitations website by April 13, 2020.
5.2 From the issue date of this IFB until completion of the entire solicitation process
and announcement of award notification, all vendor communication must be
authorized by the Procurement Services Department including, but not limited to,
communications with school system employees and/or contracted agents related
to this IFB. Violation of this provision may result in rejection of the vendor’s
response.
5.3 It is the vendor’s responsibility to check the CCSD Current Solicitations website for
any addenda, responses to vendor questions, or other communications that may
be issued or released during the solicitation period. Following receipt of vendor
responses to a solicitation, it is the vendor’s responsibility to be available via email,
during the review process in the event that clarification or additional information
is required. If clarification or additional information is requested, the
responsibility rests on the vendor to ensure that CCSD receives requested
information prior to the deadline(s) indicated.
6.0 SUBMISSION OF RESPONSES
6.1 Responses must be on the forms furnished within this IFB and completed in their
entirety. Bids must be submitted electronically to Stephen.Cochran@cobbk12.org
marked with “IFB B2036, Sale of Used Textbooks and Resource Materials” in the
subject line. Additionally, CCSD requests that all responses be submitted in
electronic form in PDF format unless otherwise stated.
6.2 Vendors are instructed to read all terms, conditions and specifications as set forth
in the IFB carefully. Responses must be either typed or written in ink. Any
correction made within the IFB submission (white out or strike through) must be
initialed by an authorized representative of the company submitting the bid or the
bid may be rejected by CCSD.
6.3 All responses submitted become the property of the CCSD and are subject to
applicable open records policies and laws.
6.4 A hard copy of the original Bid may be requested at a later date. If required, it will
be mailed to the Cobb County School District, Attention: Procurement Services
Department, Suite D, 6975 Cobb International Blvd., Kennesaw, Georgia 30152.
6.5 Any response received after the designated time as determined by the email time
stamp, will be deemed late and will not be considered by the CCSD. CCSD is not
Page 5

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