Sale of Surplus Vehicles

Agency: Richland One School District
State: South Carolina
Type of Government: State & Local
Posted Date: May 27, 2019
Due Date: Jun 26, 2019
Solicitation No: 2019-031
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
solicitation number description closing date/time buyer
2019-031 Sale of Surplus Vehicles June 26, 2019 @2:00 p.m. Carol R. Lee (803)231-7029

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Richland County School District One
INVITATION FOR BIDS
Solicitation Number
Date Issued
Procurement
Officer
Phone
E-mail Address
ITB 2019-031
May 27, 2019
Carol R. Lee
803.231.7029
Carol.lee@richlandone.org
DESCRIPTION: Sale of Surplus Vehicles”
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY (Opening Date/Time):
NUMBER OF COPIES TO BE SUBMITTED:
QUESTIONS MUST BE RECEIVED BY:
June 26, 2019 at 2:00 p.m. EST
One (1) copy
June 20, 2019
Offers must be submitted in a sealed package. Solicitation Number and Opening Date must appear on package exterior.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:
Procurement Services
201 Park Street
Room 209
Columbia, S. C. 29201
CONFERENCE TYPE: Inspection of Vehicles
DATE / TIME:
June 3 - 20, 2019
9:00 a.m. 1:00 p.m.
As appropriate, see “Conference Pre-Bid/Proposal” & “Site Visit” provisions
LOCATION: Richland One Motor Pool
220 Wayne St
Columbia SC 29201
AWARD&
AMENDMENTS
This solicitation, any amendments and award, will be posted at the following web address:
www.richlandone.org/procurement
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms
of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR
(Full legal name of business submitting the offer)
AUTHORIZED SIGNATURE
OFFEROR'S TYPE OF ENTITY:
(Check one)
Small
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror Women
named above)
Minority
TITLE
(Business Title of person signing above)
Other
PRINTED NAME
(Printed name of person signing above)
(See provision entitled “Signing Your Offer”)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified
as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and
distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity
if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION
(If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.
(See "Taxpayer Identification Number" provision)
COVER PAGE (Revision 3, June 2017)
Richland County School District One
Invitation for Bids: Sale of Surplus Vehicles
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror’s home
office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices should be sent.) (See "Notice" clause)
Area Code Number Extension
E-mail Address
Facsimile
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause)
(See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address
Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT
OF AMENDMENTS
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
ACKNOWLEDGEMENT OF AMENDMENTS
Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
No.
Issue Date
No.
Issue Date
No.
Issue Date
No.
Issue Date
DISCOUNT FOR PROMPT
PAYMENT
10 Calendar Days (%) 20 Calendar Days (%)
See "Discount for Prompt
Payment" clause
PAGE TWO (Revision 2, March 2008)
****End of Page Two****
30 Calendar Days (%)
_______Calendar Days (%)
ITB: 2019-031
Page 2 of 28
Richland County School District One
Invitation for Bids: Sale of Surplus Vehicles
SOLICITATION OUTLINE
I.
SCOPE OF SOLICITATION
II.
INSTRUCTIONS TO OFFERORS
A.
GENERAL INSTRUCTIONS
B.
SPECIAL INSTRUCTIONS
III.
SCOPE OF SERVICES / SPECIFICATIONS
IV.
INFORMATION FOR OFFERORS TO SUBMIT
V.
QUALIFICATIONS
VI.
AWARD CRITERIA
VII.
TERMS AND CONDITIONS
A.
GENERAL
B.
SPECIAL
VIII.
BIDDING SCHEDULE / PRICE - BUSINESS PROPOSAL
IX.
ATTACHMENTS TO SOLICITATION
***
ITB: 2019-031
Page 3 of 28
Richland County School District One
Invitation for Bids: Sale of Surplus Vehicles
I.
SCOPE OF SOLICITATION
ACQUIRE SERVICES (JAN 2006): The purpose of this solicitation is to acquire services complying with the enclosed
description and/or specifications and conditions. [1.010]
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (FEB 2015)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO
CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE
TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Richland County School District One Board of School Commissioners and its successors in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any
other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance,
price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-
35-310(4)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to make
changes which the clause of the contract titled Changes,” if included herein, authorizes the Procurement Officer to order
without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors are
cautioned that amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror.
See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an
amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any amendments.
US or W E means the DISTRICT.
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the contractor
to fulfill the contractor's obligations under the contract. [2A.003]
AMENDMENTS TO SOLICITATION (JAN 2004) (a) This solicitation may be amended at any time prior to opening. All actual
and prospective bidder’s should monitor the following web site for the issuance of Amendments: www.richlandone.org
(Procurement Information) (b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and
returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on
Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If
this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [2A.005]
AUTHORIZED AGENT (FEB 2015) All authority regarding this procurement is vested solely with the responsible
Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only District official authorized
to bind the District with regard to this procurement or the resulting contract. [2A.007]
AWARD NOTIFICATION (FEB 2015) Notice regarding any award, cancellation of award, or extension of award will be
posted at the location and on the date specified on the Cover Page or, if applicable, any notice of extension of award. Should
the contract resulting from this Solicitation have a total or potential value of one hundred thousand dollars or more, such
notice will be sent to all Offerors responding to the Solicitation and any award will not be effective until the eleventh day after
such notice is given. [2A.010]
ITB: 2019-031
Page 4 of 28
Richland County School District One
Invitation for Bids: Sale of Surplus Vehicles
BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004) By submitting Your Bid or Proposal, You are offering to enter
into a contract with Richland County School District One. Without further action by either party, a binding contract shall
result upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as the
offeror on the Cover Page. An offer may be submitted by only one legal entity; “joint bids” are not allowed. [2A.015]
BID ACCEPTANCE PERIOD (JAN 2004) In order to withdraw Your Offer after the minimum period specified on the Cover
Page, You must notify the Procurement Officer in writing. [2A.020]
BID IN ENGLISH & DOLLARS (JAN 2004) Offers submitted in response to this solicitation shall be in the English language
and in US dollars, unless otherwise permitted by the Solicitation. [2A.025]
BOARD AS PROCUREMENT AGENT (FEB 2015) The Procurement Officer is an employee of the District pursuant to the
District Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and the
District. The Board is not a party to such contracts and bears no liability for any partys losses arising out of or relating in any
way to the contract. [2A.030]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAY 2008): GIVING FALSE, MISLEADING, OR
INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO PROSECUTION UNDER
SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER APPLICABLE LAWS.
(a) By submitting an offer, the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other offeror or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any
other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a
negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer
for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal,
and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3)
of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those principals have not
participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used
in this subdivision (b)(2)(i), the term "principals" means the person(s) in the offeror's organization responsible for determining
the prices offered in this bid or proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not
participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through
(a)(3) of this certification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a signed
statement setting forth in detail the circumstances of the disclosure. [2A.032]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)
(a)(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by
the District or any local, state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against
them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the
submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, tax evasion, or receiving stolen property; and
ITB: 2019-031
Page 5 of 28

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