5530 - Safety Software Program for Redding Electric Utility

Agency:	City of Redding
State:	California
Type of Government:	State & Local
NAICS Category:	511210 - Software Publishers 541330 - Engineering Services 541511 - Custom Computer Programming Services 541519 - Other Computer Related Services
Posted Date:	Sep 6, 2024
Due Date:	Oct 4, 2024
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September 5, 2024

REQUEST FOR PROPOSAL

FOR

REDDING ELECTRIC UTILITY

SAFETY SOFTWARE PROGRAM,

CITY OF REDDING

(Schedule No. 5530)

In accordance with the provisions of the Municipal Code of the City of Redding, sealed

proposals must be submitted to the City of Redding Clerk’s 3rd floor office located at City Hall,

777 Cypress Avenue, Redding, California 96001 prior to 3:00 p.m. PT, Friday, October 4, 2024,

for furnishing the City of Redding a proposal for a Safety Software Program for Redding Electric

Utility per the attached specifications and general conditions.

PROPOSALS RECEIVED AFTER THIS TIME AND DATE MAY NOT BE ACCEPTED

OR CONSIDERED.

The said proposals will be opened at 3:00 p.m. PT, on Friday, October 4, 2024, in the

designated City Hall Conference Room as posted in the main lobby of City Hall, 777 Cypress

Avenue, Redding, California.

The proposer shall provide the original (unbound) proposal, three (3) copies of the proposal,

along with an exact copy of the proposal in PDF format on a USB “thumb” drive. The fee schedule

is required to be submitted in a separate sealed envelope along with the proposal. Electronic

submission of proposals will not be allowed. The City will award any resulting contract in a manner

consistent with the City Purchasing Ordinance.

The cut-off date and time for receiving questions regarding this RFP is 5:00 p.m.

PT, on Thursday, September 19, 2024. All inquiries must be made in writing and may be

submitted to the email address shown below.

THE CITY OF REDDING

Purchasing Division

Michelle Kempley, Purchasing Officer

mkempley@cityofredding.org

NOTE

If a potential bidder/proposer received this solicitation document through

some means other than surface mail from the City of Redding (such as from the City

of Redding Internet web site, or from another prospective bidder/proposer), it is the

responsibility of the potential bidder/proposer to advise the assigned City of Redding

Purchasing contact of its intention to submit a bid/proposal so that any addenda or

other correspondence related to this solicitation will be sent to the potential

bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall

provide the solicitation number located on the cover page of this document.

Transmittal of this information must be in writing, by U.S. Mail, or e-mail.

Transmittal of this information via telephone is not acceptable.

Please submit proposal as directed in the RFP package. Forward to:

City of Redding

City Clerk

777 Cypress Avenue

Redding, CA 96001

Proposals must be received by the City Clerk’s office prior to 3:00 p.m. PT on the date

indicated below. Mailing envelope is to be clearly marked on the outside with the

following notation:

“Proposal for Schedule No. 5530; opening at

3:00 P.M., on Friday, October 4, 2024”

Note: Signatures must be legible, indicating full first and last name.

The City of Redding

Purchasing Division

Request for Proposals

For Redding Electric Utility

Safety Software Program

Schedule No. 5530

City of Redding

Safety Software Program RFP

TABLE OF CONTENTS

PAGE

SECTION I - RFP INFORMATION AND SUBMITTAL INSTRUCTIONS………... 3

SECTION II - BACKGROUND INFORMATION…………………………………….. 4

SECTION III - SCOPE OF WORK…………………………………………………… 5

SECTION IV - GENERAL RESPONSIBILITIES AND REQUIREMENTS……….. 6

SECTION V - PROPOSAL REQUIREMENTS……………………………………… 7

SECTION VI - PROPOSAL EVALUATION AND AWARD CRITERIA……………. 11

SECTION VII - CONTACTS …………….……………………………………………. 12

SECTION VIII - STANDARD CONSULTANT AGREEMENT……………………… 13

SECTION IX – ATTACHMENTS……………………………………………………… 13

Attachments

Attachment A – City of Redding – Consulting and Professional Services Contract

Attachment B – PINS Information

Attachment C – City of Redding – Request for Proposals General Conditions

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City of Redding

Safety Software Program RFP

REQUEST FOR PROPOSALS

FOR

REDDING ELECTRIC UTILITY

SAFETY SOFTWARE PROGRAM

(Schedule No. 5530)

SECTION I - RFP INFORMATION AND SUBMITTAL INSTRUCTIONS

The City of Redding (“City”) invites the submission of proposals from firms with expertise

in providing a cloud-based safety software program for Redding Electric Utility.

Companies with demonstrated experience in this area and an interest in making their

services available to the City are invited to respond to this Request for Proposals (RFP).

The City is looking for a vendor to provide Redding Electric Utility (REU) with a cloud-

based safety software program designed for an electric utility. This program should contain

the following but not be limited to; allow tracking of all safety training and provide a platform

to deliver Sharable Content Object Reference Model (SCORM) compliant e-learning

content; provide safety document management and repository; tracking and trending of

data; asset tracker for inspections; field tools such as mobile app with customizable forms

for conducting inspections, audits, and incident data collection; customizable dashboards

to track training, inspections and audits.

All submitted proposals and information included therein or attached to it shall become the

property of the City upon their delivery to the City. The vendor shall wholly absorb all

costs incurred in the preparation and presentation of this proposal.

In a box or envelope, submit one (1) original (unbound) proposal, and (3) copies (which

may be bound in a manner that allows for ease of recycling; no wire binding), and one (1)

electronic copy (i.e., thumb drive), to the attention of the City Clerk’s office by the day

and time noted on the RFP cover announcement.

One (1) Cost Proposal for this project is to be included in a separate, sealed envelope

clearly marked with the name of the proposer, schedule number, and “COST

PROPOSAL.” Nowhere in the body of the proposal shall pricing be discussed. The

sealed envelope marked “Cost Proposal” will not be opened until after the initial proposal

review has been completed.

Mark the outside of the package with the firm or vendor’s name and address and include

the following notation: “Proposal for Schedule No. 5530, Redding Electric Utility

Safety Software Program, Opening at 3:00 p.m., October 4 2024”.

The Vendor assumes the risk for any delay in the mail or handling of the mail by any public

mail service or any private courier, regardless of whether sent by mail or by means of

personal delivery. The Contractor is solely responsible for having the proposal delivered

on time at the place specified herein.

The estimated timeline for this RFP is as follows:

• Release of RFP……………………………………September 5, 2024

• Deadline for Submittal of Written Questions…..September 19, 2024, by 5:00pm PT

• Addendum Issued (if necessary) ………………. September 24, 2024

• Proposal Submission Deadline…………...... October 4, 2024 before 3:00pm PT

• Evaluations of Proposals Completed…….…… October 7-11, 2024

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Open Date	Description	Close Date
September 05, 2024	5530 - Safety Software Program for Redding Electric Utility OPEN	October 04, 2024

5530 - Safety Software Program for Redding Electric Utility

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