Safety Check Technology

Agency:	Lake County
State:	California
Type of Government:	State & Local
Posted Date:	May 19, 2023
Due Date:	Jun 30, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR SAFETY CELL CHECK TECHNOLOGY

LAKE COUNTY JAIL

RFP # 23-25

COUNTY OF LAKE

Request for Proposal (RFP)

for

Safety Check Technology

Issued: 5/12/2023

By:

Rob Howe

Sheriff/Coroner

DUE DATE AND TIME: 6/30/2023 at 3:00 pm

PROPOSAL TITLE: “Safety Check Technology”

You are invited to submit proposals in accordance with the requirements of this solicitation,

which are contained herein.

Mail or Delivery:

Confidential

Leisha R. Phillips

Lake County Administration

255 N. Forbes Street

Lakeport, CA 95453

REQUEST FOR SAFETY CELL CHECK TECHNOLOGY

LAKE COUNTY JAIL

RFP # 23-25

Contents

1. Purpose ................................................................................................................. 3

2. Background: ........................................................................................................ 3

3. General Process:.............................................................................................. 3

4. Format and Submission of Proposals.................................................... 5

5. Evaluation Process.......................................................................................... 6

6. Scope of Work: .................................................................................................. 7

7. Standard RFP Terms and Conditions.................................................... 7

Exhibit A .............................................................................................................. 14

Exhibit B .............................................................................................................. 16

Exhibit C.............................................................................................................. 17

REQUEST FOR SAFETY CELL CHECK TECHNOLOGY

LAKE COUNTY JAIL

RFP # 23-25

1. Purpose

The County of Lake is seeking a system that is capable of accurately logging Safety

Checks on a real-time or near real-time basis for the Lake County Jail. Proposal shall

be in accordance with the following Scope of Work.

2. Background:

The Lake County Jail is the only correctional facility within the County of Lake. It

operates 24/7, 365 days per year. Its rated inmate capacity is 297.

3. General Process:

3.1 Registration and Inquiries:

Respondents must register with the Department by May 26, 2023, at 2pm to

receive any amendments or other communications regarding this RFP.

Respondents failing to register assume complete responsibility in the event that

amendments or other communications are issued. To register or make inquiries

regarding this RFP, contact:

Leisha R. Phillips

Lake County Administration

LakeCountyPurchasingAgent@lakecountyca.gov

County of Lake

255 N. Forbes, Lakeport, CA 95453

Telephone: (707) 263-2580

Respondents may contact only the individual identified above and are specifically

directed not to contact other Departmental or County personnel for meetings,

conferences, or other technical discussions related to the RFP. No questions will

be answered by other Departmental or County staff.

3.2 Respondent’s Conference:

A non-mandatory pre-proposal conference will be held 6/2/2023, at the Lake

County Jail, 4913 Helbush Drive, Lakeport. If you plan to attend the pre-proposal

meeting, it is required that you RSVP to the individual listed above no later than

5/26/2023, by 5pm.

REQUEST FOR SAFETY CELL CHECK TECHNOLOGY

LAKE COUNTY JAIL

RFP # 23-25

The County may accept oral questions during the conference and will make

reasonable attempts to provide answers prior to the conclusion of the conference.

However, oral answers given to oral questions shall not be binding. The County

will provide respondents an answer to the questions no later than 6/16/23

The County reserves the right to decline to respond to any questions if, in the

assessment of the County, the information cannot be obtained and shared with all

potential respondents in a timely manner.

3.3 Inquiries/Requests for Additional Information:

Fax or email any questions you have, at least five (5) days prior to proposal

opening to the following designated County contact(s):

Leisha R. Phillips

LakeCountyPurchasingAgent@lakecountyca.gov

County of Lake

255 N. Forbes, Lakeport, CA 95453

Telephone: (707) 263-2580

No communication is to be had with any other County employee regarding this

Request for Proposal.

Answers to questions received that would change and/or clarify this solicitation will

be provided in writing to all respondents that have registered. The answers to

these questions will be provided no later than 6/16/23. These answers will be

provided via email.

The Department reserves the right to decline to respond to any questions if, in the

assessment of the Department, the information cannot be obtained and shared

with all registered respondents in a timely manner.

3.4 RFP Schedule Of Events

Timetable:

Issuance of RFP: 5/19/2023

Non-Mandatory pre-proposal conference: 6/2/23

Questions from pre-proposal conference: 6/9/23

Answers will be issued by: 6/16/23

RFP submission deadline: 6/30/23 at 3:00 pm

REQUEST FOR SAFETY CELL CHECK TECHNOLOGY

LAKE COUNTY JAIL

RFP # 23-25

4. Format and Submission of Proposals

4.1 Proposal Compliance:

In order to enable direct comparison of competing responses, you must submit

your Proposal in conformity to the requirements stated herein. Failure to adhere

to all requirements may result in your Proposal being disqualified as non-

responsive.

4.2 Proposal Deadline:

All Proposals must be received no later than the date and time and at the location

specified on the Title page. Proposals received after this date and time will not be

considered. Incomplete proposals will not be considered.

4.3 Proposal Content:

Please assemble your Proposal in the following order.

a. Cover Letter: A standard business letter must be included which

represents your agreement to supply the requested goods and/or services

detailed in the RFP.

b. Company Profile: Provide a brief history of your company, and an

executive summary of your response. Content should be no more than two

pages.

c. Project Understanding and Approach: Provide an overview of your

understanding of the needs of the department and understanding of the

services to be provided and your approach to the work.

d. Scope of Work: Provide your specific proposal to address the Scope of

Work outlined in Section 6 and Exhibit A below. At the very least, this should

describe in detail how the service shall be provided and include a description

of major tasks and subtasks. Include a proposed timeline for completing the

work. If applicable, describe administrative and fiscal management of the

program, personnel policies and expected use of subcontractors.

e. Pricing: The proposal shall outline the proposed costs of providing the

service as outlined in the scope of work. The proposal is to be specific and

include Software and Mobile Devices as well as any additional costs. All

Bid Number:	23-25
Bid Title:	Safety Check Technology
Category:	County General
Status:	Open

Safety Check Technology

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