Added: Jan 18, 2019 2:47 pm
This announcement constitutes a Sources Sought Notice. THIS IS NOT a Request for Quote (RFQ) or a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract.
The Department of Veteran Affairs, National Cemetery Administration, is seeking qualified sources to furnish all necessary labor, material, equipment and supervision to perform Headstone Maintenance Services at Nashville National Cemetery located at 1420 Gallatin Pike south, Madison, TN 37115.
The purpose of this notice is to determine interest and capability of potentially qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small-Businesses (VOSB) relative to the North American Industry Classification code (NAICS) 561730- Landscaping Services (Cemetery plot services) with the Small Business Size Standard of $7.5 Million.
To make an appropriate acquisition decision for this requirement, the Government will use responses to this sources sought synopsis. The type of solicitation issued and the manner of advertisement will also depend on the response to this sources sought synopsis.
DESCRIPTION OF SERVICES:
The Nashville National Cemetery located at: 1420 Gallatin Pike, South in Madison, 37115 has a need for Headstone Maintenance.
The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that headstone maintenance is performed at Nashville National Cemetery in a manner that will maintain a clean, neat, and professional appearance throughout the cemetery.
All work shall be done during normal Federal workdays in daylight hours and may require work on selected Federal Holidays or weekends.
Headstone contract services including, but not limited to:
Headstone Raise and Realignment
Headstone Fine Tune Alignment
Cleaning of walls, buildings and curbs.
National cemeteries are a resting place for our nation's heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National Cemetery Administration to reflect this nation's concern and respect for those interred there. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein, which are required to maintain an acceptable appearance of the cemetery grounds.
The Nashville National Cemetery is located at 1420 Gallatin Pike, South in Madison, TN. The cemetery is comprised of 64.5 acres. The cemetery contains the remains of 36,615 veterans, spouses and dependent children. National Cemeteries are National Shrines. The standards of maintenance and appearance at these cemeteries must reflect this nation's concern for those interred there. For this reason, strict adherence to the specifications is required as well as National Cemetery Administration standards.
The Southeast District (SED) Office, Department of Veterans Affairs, National Cemetery Area Office, 1700 Clairmont Road., 4th Floor, Decatur, Georgia 30033-4032, has the responsibility for the National Cemeteries. The administration of this contract will be by the Contracting Officer. The Contracting Officer's Representative (COR) for the contract will be designated in a separate letter under the direction of the Director, Chattanooga National Cemetery, Chattanooga, Tennessee.
All work shall be performed during the normal working hours (07:30 a.m. to 4:00 p.m.), Monday through Friday, except with the written permission of the COR(s).
In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, the entire work shall be rescheduled to a date and time satisfactory to the contractor, COR, and Cemetery Management. Postponement due to climate or weather conditions shall not be cause for penalties to the Contractor nor additional costs to the Government.
The Contractor shall phase all work in such a manner as not to impact on or interfere with cemetery operations. Contractor shall cease work within 100 yards of any committal service in progress while performing under the contract. Contractor and contractor's employees shall cease work upon arrival of the funeral party at the committal shelter and shall not start back to work until the funeral service is completed while performing under the contract. The COR may direct and arrange the contractor s performance in specific areas of the cemetery to coordinate with the cemetery s mowing operations and/or committal services.
VOSB/SDVOSB offerors interested in submitting a quote for this project, if it is formally advertised, must be registered and verified in the www.vip.vetbiz.gov website and must provide the correct NAICS code to include the Data Universal Numbering System (DUNS) commercial and Government Entity (CAGE) number, name of the firm, address, phone, and point of contact.
Where to send responses:
Point of Contact: Tracy Williams