Roofing Replacement - Airport

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 238160 - Roofing Contractors
Posted Date: May 20, 2020
Due Date: May 26, 2020
Solicitation No: IFB 20B022-2
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB 20B022-2
  • Roofing Replacement - Airport
  • Status: Open
  • Time Left:5 days, 16 hours
  • Closing: 5/26/20 2:30 PM
  • Issued: 5/5/20 1:30 PM
  • Last Amended: 5/20/20
  • Buyer:Ginger Gordon
  • ggordon@ci.manassas.va.us
  • 703-257-8327

  • Issued By:City of Manassas
  • Type:Invitation for Bids (IFB)
  • Category:Construction
  • Work Location: Submit Bids City of Manassas, Purchasing Division Public Works Facility 8500 Public Works Bldg, B Manassas, VA 20110
  • Web Address:www.manassascity.org
  • Pre-Bid Conference: 5/13/20 10:00 AM Mandatory Pre-Bid Conference
  • Open Responses:5/26/20
  • Description:The City of Manassas is soliciting Bids for partial roof replacement – main terminal, Manassas Regional Airport, 10600 Harry J Parrish Blvd., Manassas, VA 20110. The Work includes replacement of the existing roofing system and repairs to the existing building façade and other work as described. mandatory virtual pre-bid meeting will be at 10:00 a.m. on Wednesday, May 13, 2020 through Zoom Meeting, click on https://us02web.zoom.us/j/84857346217?pwd=b2dONnJMRzBXeGhKV0RXTldiM0lQUT09 enter Meeting ID: 848 5734 6217, please printout Attachment “A” to request meeting password and send to Jerry Burke, Acting Purchasing Manager by e-mail jburke@manassasva.gov. The purpose of this conference is to allow potential Bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

Attachments
Attachment Size Description Posted On Type
20B020 - solicitation - full set.pdf (13.54 MB) Solicitation 05/05/20 Solicitation
20B020-1 Addendum No 1.pdf (29.74 KB) Addendum No 1 05/20/20 Solicitation

Attachment Preview

CITY OF MANASSAS
VIRGINIA
PURCHASING DIVISION
8500 Public Works Drive, Manassas, VA 20110
Telephone: (703) 257-8368 Facsimile: (703) 257-5813
www.manassascity.org
INVITATION TO BID
Issue Date: May 5, 2020
ITB No: 20B020
FOR:
ROOF REPLACEMENT TERMINAL BILDING - AIRPORT
BONDS REQUIRED (yes/no)
5% Bid Bond:
YES
100% Payment Bond:
YES
100% Performance Bond:
YES
MANDATORY PRE-BID MEETING:
DATE:
MAY 13, 2020
TIME:
10:00 AM – LOCAL TIME
LOCATION:
Zoom Meeting:
https://us02web.zoom.us/j/84857346217?pwd=
b2dONnJMRzBXeGhKV0RXTldiM0lQUT09
DATE DUE:
TIME PRIOR TO:
Meeting ID: 848 5734 6217
Printout Attachment A to request meeting
password, e-mail back to Jerry Burke,
jburke@manassasva.gov
BID DUE:
MAY 25, 2020
2:30 PM – LOCAL TIME
SUBMIT BID TO:
CITY OF MANASSAS, PURCHASING DIVISION
8500 PUBLIC WORKS DRIVE, MANASSAS, VA 20110
LOCATION OF BID OPENING:
PUBLIC WORKS FACILITY, BUILDING B, PURCHASING DIVISION
8500 PUBLIC WORKS DRIVE, MANASSAS, VA 20110
Purchasing Agent:
Jerry A Burke, CPPB
Senior Buyer
703-257-8385
Consulting Services
Consulting Services
Restoration Engineering, Inc.
10503 West Drive, Ste A
Fairfax, VA 22030
Restoration Engineering, Inc.
ITB NO: 20B020
INVITATION TO BID
TABLE OF CONTENTS
I. PURPOSE AND INTENT
1
A. SCOPE OF CONTRACT..........................................................................................................................1
B. PERIOD OF CONTRACT........................................................................................................................1
C. DEFINITIONS..........................................................................................................................................1
D. COMPETITION INTENDED ..................................................................................................................3
E. TYPE OF CONTRACT ............................................................................................................................3
F. ORDER OF PRECEDENCE ....................................................................................................................3
II. SPECIFICATIONS OF BIDDING
4
A. GENERAL CONDITIONS OF THE BUILDING CONSTRUCTION CONTRACT:.............................4
B. SPECIAL TERMS AND CONDITIONS .................................................................................................4
C. INSURANCE CHECKLIST .....................................................................................................................7
D. COMMUNICATIONS ABOUT AND REVISION OF SPECIFICATIONS; RESPONSIBILITY OF
BIDDER ....................................................................................................................................................7
E. METHOD FOR MAKING SUBMISSION...............................................................................................8
F. BIDDER CERTIFICATIONS ..................................................................................................................9
III. EVALUATION OF BID
10
A. NET PRICES AND DELIVERY TERMS; TAX EXEMPTION AND RESPONSIBILITY..................10
B. REQUIRED ELEMENTS OF BID PACKAGE .....................................................................................11
C. BID FORM AND EVALUATION .........................................................................................................13
D. REFERENCES .......................................................................................................................................14
E. DETERMINING IF BIDDER IS RESPONSIBLE .................................................................................14
F. BID ACCEPTANCE PERIOD ...............................................................................................................15
G. WITHDRAWAL OF BIDS.....................................................................................................................15
IV. METHOD OF AWARD OF CONTRACT
16
A. AWARD TO LOWEST RESPONSIVE AND RESPONSIBLE BIDDER .............................................16
B. ANNOUNCEMENT OF AWARD .........................................................................................................16
V. FORM OF CONTRACT AND RELATED DOCUMENTS
16
A. USE OF CITY STANDARD FORM CONTRACT ................................................................................16
B. DIFFERING TERMS IN BIDDER-SUPPLIED FORMS OR LETTERS ..............................................16
C. METHOD OF ORDERING ....................................................................................................................16
D. COOPERATIVE PROCUREMENT ......................................................................................................17
VI. MISCELLANEOUS
17
A. AUTHORITY OF AGENTS...................................................................................................................17
B. EXAMINATION OF DOCUMENTS ....................................................................................................18
C. NONDISCRIMINATION; PARTICIPATION OF SMALL, WOMEN-OWNED AND MINORITY-
OWNED BUSINESSES, AND SERVICE DISABLED VETERAN-OWNED BUSINESS AND
EMPLOYMENT SERVICES ORGANIZATIONS................................................................................18
D. AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .................................................................19
VII. BID SUBMISSION FORM
20
ATTACHMENT “A”
26
i
ITB NO: 20B020
I. PURPOSE AND INTENT
A. SCOPE OF CONTRACT
The City of Manassas is soliciting Bids for partial roof replacement – main terminal, Manassas Regional
Airport, 10600 Harry J Parrish Blvd., Manassas, VA 20110. The Work includes replacement of the
existing roofing system and repairs to the existing building façade and other work as described.
B. PERIOD OF CONTRACT
Substantial Completion of the Contract for roof replacement – main terminal Manassas Regional Airport
shall be fifty-six (56) days after the date of the Notice to Proceed. Final Completion of the contract shall be
seventy (70) days after the date of the Notice to Proceed.
The Contract Agreement will include a stipulation that the Work will be completed within a specified
period of time and shall be subject to Liquidated Damages as set forth elsewhere in the Contract
Documents.
C. DEFINITIONS
Capitalized terms that are defined in the Virginia Public Procurement Act (VPPA) or City of Manassas
Public Procurement Policy (City Policy) have the same meanings in this Bid as are given in that law or
policy. Capitalized terms not defined in the VPPA or City Policy but used in this Bid have the following
meanings, unless the context clearly requires otherwise. Undefined terms have their common meanings
appropriate to their context.
1. Acceptable Surety: For any bond required under this ITB, an acceptable surety may be any of the
following:
a. Corporate surety bond in form acceptable to the City Attorney; or
b. Irrevocable letter of credit in form acceptable to the City Attorney; or
c. Certified check or cash escrow.
2. Bidder: Any individual, company, firm, corporation, partnership or other entity bidding on
solicitations issued by the Purchasing Agent and offering to enter into contracts with the City.
3. City or Owner: The City of Manassas, Virginia or its actually authorized agents. Unless the
context clearly requires otherwise, such as for an affirmative vote of the elected body, City
Manager, Purchasing Manager, or other designee of City Council may always act on behalf of the
City. Under Virginia law, no employee or agent may bind the City unless he or she has actual
authority to do so; the doctrine of apparent authority has no application to municipalities.
4. City Policy: The applicable provision contained in the City of Manassas Public Procurement
Policy, as amended.
5. Contractor: The individual, company, firm, corporation, partnership or other entity to whom an
award is made by the City.
PAGE 1
ITB NO: 20B020
6. Due Date: The date stated on the cover page of this Invitation to Bid for receipt and opening of the
Bids.
7. Estimated Bid Quantities/Unit Price Contract: In this type of contract, the City estimates its
needs in advance and the Bidder bids prices for each of these items. The City does not guarantee
buying its estimated quantities or any given quantity from the selected bidder, and may purchase
the items covered by the award through other Procurement transactions. For each shipment of
Goods, the City will issue a purchase order, or place the purchase on a credit card.
8. Firm Fixed Price: In this type of contract, the Bidder submits a flat price for the entire
Procurement. This does not preclude additions or deletions on a unit price basis where provided
for in the Invitation to Bid.
9. Hourly Rate: In this type of contract, the Bidder submits a stated hourly rate for the work to be
performed. The bid may include reimbursement for incidental expenses, such as materials and
travel, only if expressly provided for in the specifications of the Invitation to Bid.
10. Informality: A minor defect or variation of a bid from the exact requirements of the Invitation to
Bid which does not affect the price, quality, quantity or delivery schedule for the Good, Services,
Insurance or Construction being procured.
11. Insurance: has the meaning given in Virginia Code § 38.2-100.
12. Invitation to Bid (ITB): A request which is made to prospective suppliers (bidders) for their
quotation on Goods, Services, Construction or Insurance desired by the City. The issuance of an
ITB will contain or incorporate by reference the specifications and contractual terms and
conditions applicable to the procurement.
13. Nominal Value: Having a fair market value or potential fair market value of no more than five
dollars ($5.00). Something has potential value if it may produce value in the future. Examples of
items with potential value include lottery tickets, stock in privately held companies, and business
opportunities.
14. Non-Professional Services: All Services other than Professional Services, as identified in the
VPPA.
15. On Call: Services that a Contractor makes available at an Hourly Rate when needed by the City.
No particular amount of work is guaranteed. If the Specifications do not give minimum response
times or similar measures of performance, then it is implied that recognized industry standards or
the Bidder’s published standards apply, whichever is more beneficial to the City.
16. Procurement: The receipt of Goods, Services, Insurance or Construction by a public body from a
nongovernmental source with payment from the public body or a third party.
17. Proof of Insurance: A copy of the relevant portions of the insurance declaration page, or its
equivalent, showing continuing coverage at the required amounts.
PAGE 2
ITB NO: 20B020
18. Purchasing Agent: The City Purchasing Division employee listed on the cover sheet of this ITB.
19. Purchasing Manager (PM): The head of the City Purchasing Division.
20. VPPA: The Virginia Public Procurement Act, Virginia Code §§ 2.2-4300 et seq.
21. Substantial Completion: Is the stage in the progress of the Work when the Work or designated
portion thereof is sufficiently complete in accordance with the Contract Documents so that the
Owner can occupy or utilize the Work for its intended use. For Main Terminal at the Manassas
Regional Airport, substantial completion is achieved when the Contractor has completed
installation of new slate roofing, new PVC membrane roofing, new flashings and reinstallation of
decorative cornice elements, with the exception of minor punch list items.
22. Final Completion: Is when the contractor completes all work according to the contract documents
including all punch list and any other item that arises after substantial completion. Final
application for payment will not be made until final completion is obtained by the contractor and
certified by architect/engineer/owner.
D. COMPETITION INTENDED
It is the City’s intent that this Invitation to Bid (ITB) permits competition. It shall be the bidder’s
responsibility to advise the Purchasing Manager in writing if any language, requirements, specification, etc.,
or any combination thereof, inadvertently restricts or limits the requirements stated in the ITB to a single
source. Such notification must be received by the Purchasing Manager or appointed designee not later than
seven (7) days prior to the Bid due date.
E. TYPE OF CONTRACT
The City of Manassas expects to award a firm fixed price Contract in the form of the City Standard
Contract.
F. ORDER OF PRECEDENCE
Procurement by the City is governed by the City of Manassas Public Procurement Policy, as amended,
and the Virginia Public Procurement Act, Sections 2.2-4300 et seq. of the Code of Virginia, as amended.
If an inconsistency exists between the Specifications of this ITB, the General Provisions, Contract, or
other included document, or the Purchasing Policies and State Procurement Law, the inconsistency shall
be resolved by giving precedence to the following documents in the following order:
1. Virginia Public Procurement Act, as amended,
2. City of Manassas Public Procurement Policy, as amended,
3. The Specifications of this Invitation to Bid (Section II), except to the extent modified through
negotiation permitted by VPPA when the low bid exceeds the available funds,
PAGE 3

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