The Board of Public Education
of the School District of Pittsburgh
Administration Building, 341 South Bellefield Avenue
Pittsburgh, PA 15213
Sealed bids for material listed herein will be received in the Office of the Chief Operations Officer, Room No. 251
in the Administration Building until 11 o’clock A.M., TUESDAY, AUGUST 28, 2019 and will be opened at the
same hour in Cafeteria Lunch Room in the Administration Building.
Price each item as indicated including delivery INSIDE OF BUILDING to
Insert Prices, Model No., etc., sign the bid form and Return ONE Copy
ROCK SALT & ICE MELT
1. These bids are being received according to law as set forth in the Public School Code of 1949, as amended.
2. All bids shall be returned in sealed envelopes and addressed to The Board of Public Education. Please show the bid inquiry
number on the outside of the envelope.
3. The Bidder is responsible for ensuring that the Bid document, inside a sealed envelope, is deposited into the locked bid box in
Room 251 of the Administration Building prior to 11:00 AM on the date of the Bid Opening. Delivering that Bid document to a
school district employee, even if a signature is obtained, is not sufficient to meet the requirements of this Bid Condition. The
School District is not responsible for the failure of any of its employees or any mail delivery service to place this bid document in
the designated bid box prior to the time and date for the public opening of this Bid.
4. One copy of this bid inquiry document is to be filled out, signed and returned to the Board of Public Education.
5. Bids shall be submitted on this Inquiry form which must be signed by a duly authorized agent or officer of the Company making
the bid. Absence of original signature of person duly authorized to sign for the Company submitting this bid document will
automatically leave this bid null and void.
6. Bidders will quote prices on the unit as specified (i.e., “each”, “lot”, “dozen”, etc.) unless the unit as used in the trade differs from
that requested on the Inquiry. In such case, the unit being bid should be changed on this bid document to reflect the industry
7. Prices quoted will be considered net unless otherwise noted on bid. No escalator clauses will be permitted unless provided for in
the Bid format.
8. Prices quoted must include all costs for transportation to the location indicated above including delivery inside the building.
9. Not more than one alternate product may be quoted on any single item of the bid. Description and pricing for such alternate must
be typed in on this document immediately below space for pricing of primary bid.
10. All bids shall be effective for a period of 45 days from the opening date of this bid, and no bid may be withdrawn prior thereto.
11. In all cases where no sample is submitted by the bidder, it will be understood that the bidder agrees to furnish the exact article or
articles as specified, or to exactly match the Board’s sample. Where samples are requested on items bid, failure to provide such
samples may result in the automatic disqualification of the bid for those items.
12. The Purchasing Agent of The Board of Public Education shall have full power and authority to reject any and all materials
furnished which in his opinion, are not in strict compliance and conformity with the requirements of the specifications, or equal in
every respect to the samples submitted. The decision of said Purchasing Agent shall be final, conclusive, and without exceptions
or appeal. All articles so rejected shall promptly be removed from the premises of the Board at the cost of the Vendor.
13. The Board of Public Education reserves the right to increase quantities of items to be purchased to reflect actual Board needs at
the time that orders are issued. Such additional quantities will be purchased at the price indicated on this bid.
14. The Board of Public Education reserves the right to reject any or all bids, and to accept or reject any item or group of items, for
which bid is submitted.
15. Piggybacking - It is understood that the goods and services described in the specifications may be purchased by the District and
any other local municipal bodies as set forth in the specifications and bidder agrees to supply the goods and services to the local
municipal bodies on the same terms and conditions as if they were to be supplied to the District. To the extent that the local municipal
bodies purchase goods or services, then the local municipal bodies and not the District, shall be liable to the bidder.
SCHOOL DISTRICT OF PITTSBURGH
PROCEDURES FOR IMPLEMENTATION OF
SUBSTANCE ABUSE POLICY
The purpose of these Procedures is to specify to whom the Substance Abuse Policy of the
School District of Pittsburgh applies and to ensure that the Substance Abuse Policy is
implemented and enforced in a uniform manner throughout the School District of Pittsburgh (the
The Substance Abuse Policy of the District applies to Construction Contractors and other
Independent Contractors, and their employees whose work with the District will include tasks that
are considered high risk or safety sensitive or includes tasks that genuinely implicate public safety.
Alcohol Test – a “for cause” only test for alcohol performed according to the National Highway
Traffic Safety Administration, Model Specifications and Evidential Breath Testing Devices, 49
Federal Register 48855, dated December 14, 1984 (and any amendments thereto). For purposes of
these procedures, the cut off level for alcohol shall be .04%.
Appropriate Drug Test – a test for drugs that is performed according to the Department of Health
and Human Services Mandatory Guidelines for Federal Workplace Drug Testing Program, 53
Federal Register 11970, April 11, 1988 (and any amendments thereto).
Certificate of Compliance – a notarized Certificate executed by the Contractor and submitted to
the School District’s Compliance Officer declaring that the Contractor has read and understands
the Substance Abuse Policy of the District and will allow only those employees who have passed
an appropriate drug test to work on District projects.
Contractor – a Construction Contractor or an Independent Contractor.
Contractor’s Substance Abuse Testing Program – the Pre-Access Testing Program and/or “for
cause” testing program established, administered and enforced by the Contractor pursuant to
Paragraphs 2 & 3 of the District’s Substance Abuse Policy. Such a program may include a
rehabilitation component through a facility that has been accredited through the Joint Committee
on Accreditation of Health Care Organizations.
Employee – a Subcontractor or an employee of a Construction Contractor or an Independent
High Risk or Safety Sensitive Tasks – functions that include, but are not limited to:
1) duties related to construction on District property, including tasks performed by ironworkers,
plumbers, electricians, roofers, painters and those engaged in HVAC (heating, cooling, ventilation
and air conditioning) work; 2) tasks that include the operation of all kinds of equipment and
machinery; 3) the operation of vehicles that require the operator to hold a CDL (Commercial
Driver’s License); and 4) any type of work that requires an individual to climb or use any type of
scaffolding, lifts, or ladders or would require an individual to work at a substantial height.
Pre-Access Testing Program – the portion of the Contractor’s Substance Abuse Testing Program
that requires a drug test to be performed on an employee and passed prior to allowing an employee
access to District workplaces.
Random Testing – a drug testing program implemented and managed by a Third Party
Administrator, at a cost to the Contractor, whereby participants are selected by social security
number from the total program participation. Participants are selected by utilizing a computer
with a number generating software program. Twenty-five percent (25%) of the total program
participation will be randomly tested. A participant may be tested more than once.
Substance Abuse – the use of drugs or alcohol at the workplace.
Testing “for cause” – alcohol testing necessitated by observed behavior indicating that the
employee may be under the influence of drugs or alcohol and/or the involvement by the employee
in, or cause of an accident which causes or could have caused injury to the employee or another
individual, or which causes or could have caused destruction or damage to the District’s property.
Third Party Administrator – the entity that will validate Contractor’s Substance Abuse Testing
Program and will implement and manage a random testing program and develop/maintain a
database for the District.
1. It is the policy of the School District of Pittsburgh, consistent with applicable laws and
regulations to prohibit the use of illegal drugs and the use of alcohol at the workplace and to
require that all Construction Contractors and other Independent Contractors certify that their
employees engaged in the type of work covered by this policy have passed an appropriate
2. Prior to the bidding process for each contract subject to this policy, it shall be the
duty of the Director of the Division or Administrator soliciting the bid to determine if any of
the work of the contract is considered high risk, safety sensitive or considered to genuinely
implicate public safety and if so must include the School District of Pittsburgh’s Substance
Abuse Policy and Certification Form in the Bid Documents.
3. During the negotiation process for each personal services contract subject to this
Policy, it shall be the duty of the Director of the Division or Administrator to determine if
any of the work of the contract is considered high risk, safety sensitive or considered to
genuinely implicate public safety and if so must provide the School District of Pittsburgh’s
Substance Abuse Policy and Certification Form to the individual who will execute the
4. The list of high risk or safety sensitive tasks or tasks that genuinely
implicate public safety are listed in the definition of this policy however, the list is not
exclusive. Such list shall be reviewed by the Chief of Operations and/or his designee prior to
the commencement of the policy. Such list shall be periodically reviewed in order to
determine if additional tasks should be added to the list.
5. Certificates of Compliance shall be directed to the District’s Compliance Officer.
Such certificates will be maintained on file for one year beyond job completion in the office
of the Compliance Officer. Certificates of Compliance will be required for each contract
with the School District of Pittsburgh to which these guidelines apply.
6. Any Construction Contractor, Independent Contractor or employee of same who
observes behavior indicating that another person to whom this policy applies may be under
the influence of drugs or alcohol shall immediately report such behavior to the District’s
Compliance Officer or the Office of the Chief of Staff at 412-622-3633.
7. Any Construction Contractor or Independent Contractor who violates this policy or its
reporting requirements shall cause its contract with the District to be immediately terminated,
and any employee who violates same shall immediately be removed from such project.
8. The School District of Pittsburgh and/or its designee maintains the absolute right to examine
and review from time to time, any and all records related to the Contractor’s Substance
CERTIFICATE OF COMPLIANCE WITH THE
SUBSTANCE ABUSE POLICY OF THE
SCHOOL DISTRICT OF PITTSBURGH
I, _________________________, do hereby certify that I have read and understand the Substance
Abuse Policy of the School District of Pittsburgh, and have supplied a copy of same to my employees and/or
subcontractors. I also declare that my employees and/or subcontractors and their employees who will be
performing tasks that are high risk, safety sensitive or genuinely implicate public safety, will pass an
appropriate test for substance abuse prior to being permitted access to the School District of Pittsburgh’s
Signature of Representative
Print Name & Title of Representative
Print Name of Company
Telephone Number of Representative
Signature of Notary
(Seal and/or Stamp)