NOTICE TO PROPOSERS
NOTICE IS HEREBY GIVEN that the City of Weston, Florida, Indian Trace Development District and
Bonaventure Development District (collectively the “CITY”) shall be accepting sealed proposals for:
ROADWAY TRAFFIC SIGNAGE MAINTENANCE SERVICES
REQUEST FOR PROPOSALS (“RFP”) NO. 2019-07
The CITY is requesting proposals from qualified firms for the Roadway Traffic Signage Maintenance
Services under a continuing services contract (“CONTRACTOR”). Proposers shall provide all labor,
supervision, equipment, supplies, tools, materials, and all other necessary incidentals required to
perform the Roadway Traffic Signage Maintenance Services within the City of Weston.
Prior to the Proposal submittal, the Proposer shall deliver to the CITY, a manufactured Sample Sign Post
containing a single post with an associated sign, strictly meeting all the criteria outlined in this RFP.
Proposers are advised that the CITY has NOT authorized the use of CITY’s seal by individuals or entities
responding to the CITY’s RFP, and that any such use by unauthorized persons or entities constitutes a
second-degree misdemeanor pursuant to Section 165.043, Florida Statutes.
Proposers shall have a minimum of five (5) years of experience with the fabrication, installation,
maintenance and repair of roadway traffic signage. Proposers shall have been in continuous operation
for a minimum of the past five (5) years from the date that the RFP is issued and shall have a resident
branch office in Monroe, Miami-Dade, Broward or Palm Beach County, Florida. Proposer shall be fully
licensed with all required Federal, State, and Local government licenses/permits.
PROPOSAL SUBMITTAL DEADLINE
Submittals shall be received by the Procurement Manager until 11:00 a.m., local time, September 26,
2019 (the “Proposal Submittal Deadline”) at City of Weston, City Hall, located at 17200 Royal Palm
Boulevard, Weston, Florida. The official clock at the City Hall reception desk shall govern. Submittals
received after this time shall be returned unopened. The sealed submittals will be publicly opened at
the City of Weston, City Hall after the Proposal Submittal Deadline. Award of a proposal will be made
at a City Commission meeting.
AVAILABILITY OF RFP DOCUMENTS
Interested parties may purchase a copy of RFP No. 2019-07 for Traffic Signage Maintenance Services at
the Weston City Hall, 17200 Royal Palm Boulevard, Weston, Florida 33326, 8:00 a.m. – 5:30 p.m.,
Monday through Thursday and 8:00 a.m. – 3:00 p.m. on Friday, upon payment of a $25.00 non-
refundable fee for each RFP document. Payment shall be made by check, Visa, Master Card or American
Express. No cash payments will be accepted. Proposal documents are available for electronic download
from Onvia Demand Star at http://www.demandstar.com and from BidSync at http://www.bidsync.com.
This RFP may also be examined at Weston City Hall, at the referenced address. (8:00 a.m.-5:30 p.m.
Monday through Thursday and 8:00 a.m. – 3:00 p.m. on Friday.)
MANDATORY PRE-PROPOSAL CONFERENCE
A pre-proposal conference shall be held at 10:30 a.m., local time, on September 13, 2019 at the City
of Weston City Hall, Commission Chambers located at 17200 Royal Palm Boulevard, Weston, FL 33326.
Proposers planning to submit a proposal are required to attend this conference. Proposers shall allow
sufficient time to ensure arrival prior to the indicated time. Failure of a Proposer to be present for the
entire mandatory pre-proposal conference, beginning at the time stated above and concluding at the
dismissal of the mandatory pre-proposal conference by the CITY, shall render a Proposer to be deemed
non-responsive and the proposal shall not be considered for award. Decisions of the CITY shall be final.
The official clock at the location of the pre-proposal conference shall govern.
Proposal security in the form of a proposal bond acceptable to the CITY or a cashier’s check made
payable to the “City of Weston” in the amount of $5,000.00 or 5% of the total proposal cost, whichever
is greater, will be required to be submitted with the proposal.
Any questions concerning this Notice to Proposers shall be submitted in writing to the Procurement
Manager, Martha Perez-Garviso at email@example.com, with “Roadway Traffic Signage
Maintenance Services RFP No. 2019-07” in the subject line or via fax at: 954-385-2010 by 4:00 p.m.,
local time at least five business days prior to the pre-proposal conference.
CONE OF SILENCE
A cone of silence is imposed upon publication of this Notice to Proposers. The cone of silence prohibits
communications with the following individuals pertaining to this RFP:
Daniel J. Stermer, Mayor;
Margaret Brown, Commissioner;
Mary Molina-Macfie, Commissioner;
Thomas M. Kallman, Commissioner; and
Bryon L. Jaffe, Commissioner
Bryan Cahen, Director of Budget, Selection Committee Member;
Denise Barrett-Miller, Director of Communications; Selection Committee Member;
Andy Matusevich, Assistant Director of Landscaping, Selection Committee Member;
Ryan Fernandez, Director of Technology Services; Alternate Selection Committee Member;
Cindy Tao, Accounting Manager, Financial Reviewer; and
Any member of the Protest Committee, if and when established.
The details of the CITY’s cone of silence are set forth in Section 32.10 of the CITY Code.
The Selection Committee shall convene at a publicly noticed meeting and review submissions, rank and
evaluate the proposals and provide a recommendation to the City Manager.