Road Materials: Flexible Base

Agency: Cameron County
State: Texas
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 238910 - Site Preparation Contractors
Posted Date: Nov 8, 2021
Due Date: Dec 7, 2021
Solicitation No: AB #2560
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid/RFP/RFQ # Name Addemdum Deadline Date Bid Results
AB #2560 Road Materials: Flexible Base
Zone Map
N/A December 7, 2021

Attachment Preview

CAMERON COUNTY
PURCHASING DEPARTMENT
INVITATION TO BID
BID NUMBER: # 2560
BID TITLE: ROAD MATERIALS: FLEXIBLE BASE
DATE DUE: DECEMBER 7, 2021
DUE NO LATER THAN 11:00 A.M.
Bids will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department –
3rd Floor – Room # 345 at 11:00 a.m. (as per Purchasing Dept. time clock) on deadline due date. All Bidders are welcome to attend Bid
opening.
Bids received later than the date and time above will not be considered.
Please return bid ORIGINAL ONE (1) in sealed envelope. Be sure that return envelope shows the Bid Number, Description and is
marked “SEALED BID”.
RETURN BID TO:
by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)
1100 E. Monroe St, 3rd Floor, Room 345, Brownsville, Texas 78520.
For additional information or to request addendum contact: Mike Forbes or Dalia Loera at (956) 544-0871, E-mail:
mforbes@co.cameron.tx.us or dalia.loera@co.county.tx.us
You must sign below in INK; failure to sign WILL disqualify the offer. All prices must be typewritten or written in ink.
Company Name: ___________________________________________________________________________________
Company Address:
____________________________________________________________________________
City, State, Zip Code: ____________________________________________________________________________
Historically Underutilized Business (State of Texas) Certification VID Number: _________________________________
Telephone No.____________________________ Fax No. _____________________ e-mail________________________
Print Name: ________________________________________Signature: ______________________________________
How did you find out about this Bid? ________________________________________ (ex: Newspaper, Web, mailout)
Is Proposer’s principal place of Business within Cameron County? Yes No
If yes what City: ____________________________
(Your signature attests to your offer to provide the goods and/or services in this bid according to the published provision of this bid.
When an award letter is issued, this Bid becomes the contract. If a Bid required specific Contract is to be utilized in addition to this
Bid, this signed Bid will become part of that contract. When an additional Contract is required a Bid award does not constitute a
contract award and Bid / Contract is not valid until contract is awarded by Commissioners Court (when applicable) signed by County
Judge) and Purchase Order is issued.
BID # 2560 – Road Materials Flexible Base
Page 1 of 42
CHECK LIST
Items checked below represent components which comprise this bid/proposal package. If the item IS NOT
checked, it is NOT APPLICABLE to this bid/proposal. Bidders are asked to review the package to be sure
that all applicable parts are included. If any portion of the package is missing, notify the Purchasing
Department immediately. It is the Bidder’s responsibility to be familiar with all the Requirements and
Specifications. Be sure you understand the following before you return your bid packet.
_X_ Cover Sheet
Your company name, address and your signature (IN INK) should appear on this page.
X Instructions to Bidders
You should be familiar with all of the Instructions to Bidders.
X Special Requirements
This section provides information you must know in order to make an offer properly.
X Specifications / Scope of Work
This section contains the detailed description of the product/service sought by the County.
Attachments
X Attachments A, B, C, D, E, F, G, H, I
Be sure to complete these forms and return with packet.
Bid Guaranty & Performance Bond Information & Requirements
This form applies only to certain bids/proposals. All public work contracts over $25,000 require a
Payment Bond and over $100,00 must also have a Performance Bond in a form approved by the County.
Please read carefully and fill our completely.
X Minimum Insurance Requirements
Included when applicable
____ Worker’s Compensation Insurance Coverage Rule 110.110
This requirement is applicable for a building or construction contract.
____ Financial Statement
When this information is required, you must use this form.
Other - Final Reminders To double check before submitting BID
____
____
____
____
____
Is your bid sealed with bid #, title, Bidder Name, & return address, on outside?
Did you complete, sign and submit page 1?
Did you complete and submit attachments A, B, C, D, E, F, G, H?
Did you provide the number of copies as required on the cover page?
Did you visit our website for any addendums?
http://www.co.cameron.tx.us/administration/purchasing_department/bids_rfp(q)_and_addms_and_tabs.php
If not interested in Bidding please let us know why by feedback at: Purchasing@co.cameron.tx.us
BID # 2560 – Road Materials Flexible Base
Page 2 of 42
INSTRUCTIONS FOR SUBMITTING BIDS
These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”) by all prospective vendors
(herein after referred to as “Bidders”) on behalf of Solicitations including, but not limited to, Invitations to Bid and Requests for Quotes.
Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your bid with all appropriate
supplements and/or samples. Prior to returning your sealed bid response / submittal, all Addendums - if issued - should be reviewed and downloaded
by
entering
the
County
Purchasing
web
http://www.co.cameron.tx.us/administration/purchasing_department/bids_rfp(q)_and_addms_and_tabs.php Addendums Column
(updated Addendums). These Addendums must be signed and returned with your bid in order to avoid disqualification. All Tabulations can also be
viewed and downloaded at this site. Annual Bid award information can be accessed at:
http://www.co.cameron.tx.us/administration/purchasing_department/bids_rfp(q)_and_addms_and_tabs.php
Review this document in its entirety. Be sure your Bid is complete, and double check your Bid for accuracy.
Cameron County is an Equal Employment Opportunity Employer.
Review this document in its entirety. Be sure your bid is complete, and double check your bid for accuracy.
GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the
specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s
interpretation shall govern. Where substitutions are used, they must be of equivalent value or service, and specified by the bidder as such, in
the columns to the right on the "Minimum Specifications' Forms". The County’s specifications may be exceeded and should be noted by the
Vendor as such. Any bid NOT MEETING the Minimum Requirements specified will be rejected.
GOVERNING LAW: This invitation to bid is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local
Government Code, §262.021 et seq., as amended. Bidders shall comply with all applicable federal, state and local laws and regulations.
Bidder is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Cameron County may
request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of
these requirements.
Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions result in a change or addition to this
Bid, the Change(s) and addition(s) will be forwarded to all vendors involved (as quickly as possible) in the form of a written addendum only. Verbal
changes to Bids must be backed-up by written addendum or written Q/A clarifications which would be posted on County Purchasing Web site.
Without written Addendum or written Q / A clarification, verbal changes to Bids will not apply.
Sign the Vendor’s Affidavit Notice, complete answers to Attachments A, B, C, D, E, F, G, H, I and return all with your Bid.
CONFLICT OF INTEREST QUESTIONNAIRE:
For vendor or other person doing business with local governmental entity
This questionnaire must be filed in accordance with chapter §176 of the Local Government Code by a person doing business with
the governmental entity.
By law this questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government not
later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See
Section §176.006, Local Government Code.
A person commits an offense if the person violates Section §176.006, Local Government Code. An offense under this section is a
Class C misdemeanor.
The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September
1st of the year for which an activity described in Section §176.006(a), Local Government Code, is pending and not later than the
7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this Conflict of
Interest form, you must file with County Clerk’s Office subject to above instructions.
can be downloaded at the following web site:
https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf
BID # 2560 – Road Materials Flexible Base
Page 3 of 42
DISCLOSURE OF INTERESTS:
This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no later than the
7th business day after the person becomes aware of facts that require this statement to be filed. Cameron County, Texas requires all
persons or firms seeking to do business with the County to provide the following information if the person becomes aware of facts
that require this statement to be filed. Every question must be answered. If the question is not applicable, answer with “N/A.”
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this disclosure of
interest form, you must file with County Clerk’s Office subject to above instructions.
can be downloaded at the following web site:
https://www.cameroncounty.us/wp-content/uploads/Purchasing/CIS.pdf
TEXAS ETHICS COMMISSION FORM 1295
All Bids prior to award or award of Contract by Commissioner’s Court will require that the Texas Ethics Commission (TEC) Form 1295 Electronic
(on line) Vendor filing procedure be completed by Vendor.
All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and obtain a TEC Certification for
the specific award. This Certification Form 1295 must be electronically submitted, printed and notarized. Notarized form must be emailed or
delivered to County Purchasing Department making the request for form. This process must be completed prior to Commissioners Court Agenda for
approval consideration of Bid award. There is no charge for this TEC online process.
Texas Ethics Commission (TEC) Form 1295 must be completed (by firm - on line “New Form 1295 Certificate of Interested Parties Electronic Filing
Application” Site at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
If any Vendors have questions as to TEC Form 1295 visit the County Purchasing Web site left column tab “Vendor – TEC Form 1295” for more
information. TEC Web site links can be found at this location including Question / Answers and Video instructions.
tab Link: https://www.cameroncounty.us/vendors-tec-form-1295/
BIDDER SHALL SUBMIT BID ON THE FORM PROVIDED, SIGN THE VENDOR AFFIDAVIT, AND RETURN ENTIRE BID PACKET. In
the event of inclement weather and County Offices are officially closed on a bid deadline day, bids will be received unit 2:00 p.m. of the next
business day. Bids will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing
Department – 3rd Floor – Room # 345 (as per Purchasing Dept. time clock.
BIDS SUBMITTED AFTER THE SUBMISSION DEADLINE SHALL BE RETURNED UNOPENED AND WILL BE CONSIDERED VOID
AND UNACCEPTABLE.
SUCCESSFUL VENDOR WILL BE NOTIFIED BY MAIL. All responding vendors will receive written notification regarding the outcome of the
award.
BIDDERS / PROPOSERS MAY ATTEND PUBLICLY HELD COMMISSION COURT MEETING FOR AWARD OF THIS SOLICITATION.
All responding bidders/ proposers are welcome to attend the publicly held Commissioners Court meeting relative to the outcome / award of this
solicitation. Court Meeting agenda date and times may be obtained at the following web site: https://www.cameroncounty.us/commissioners-court-
agendas/
OPEN RECORDS ACCESS TO ALL INFORMATION SUBMITTED. All information included will be open to the public, other bidders, media as
per the Open Records Act and not be confidential in nature. If you deem any information as confidential, it should not be made part of your bid
package.
PLEASE NOTE CAREFULLY:
THIS IS THE ONLY APPROVED INSTRUCTION FOR USE ON YOUR BID. ITEMS BELOW APPLY TO AND BECOME A PART OF
TERMS AND CONDITIONS OF BID. ANY EXCEPTIONS THERETO MUST BE IN WRITING.
1.
Each bid shall be placed in a separate envelope completely and properly identified with the name and number of the bid. Bids must be in
the Purchasing Department BEFORE the hour and date specified.
2.
Bids MUST give full firm name and address of the bidder. Failure to manually sign bid will disqualify it. Person signing bid should show
TITLE or AUTHORITY TO BIND THE FIRM IN A CONTRACT.
3.
Bids CANNOT be altered or amended after deadline time. Any alterations made before deadline time must be initiated by bidder or his
authorized agent. No bid can be withdrawn after opening time without approval by the Commissioners Court based on a written acceptable
reason.
BID # 2560 – Road Materials Flexible Base
Page 4 of 42
4.
The County is exempt from State Sales Tax and Federal Excise Tax. DO NOT INCLUDE TAX IN BID. Cameron County claims
exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates
will be furnished upon written request to the Cameron County Purchasing Agent.
5.
Any Catalog, brand name or manufacturer’s reference used in a bid invitation is descriptive-NOT restrictive-it is to indicate type and
quality desired. Bids on brand of like nature and quality will be considered. If bid is based on other than reference specifications, Bid must
show manufacturer, brand or trade name, lot number, etc., of article offered. If other than brand(s) specified is offered, illustrations and
complete descriptions should be made part of the bid. If bidder takes no exception to specifications or reference data, he will be required to
furnish brand names, numbers, etc. as specified.
6.
Samples, when requested, must be furnished free of expense to the County. If not destroyed in examination, they will be returned to the
bidder on request, at his expense. Each sample should be marked with bidder’s name, address, and County bid number. DO NOT
ENCLOSE OR ATTACH SAMPLE TO BID. County user Dept.(s) reserves the right to make the final determination as to equivalents.
7.
Written and verbal inquires pertaining to bids must give Bid Number and Company.
8.
NO substitutions, changes or cancellations permitted without written approval of Purchasing Agent.
9.
The County reserves the right to accept or reject all or any part of any bid, waiver minor technicalities. The County of Cameron reserves
the right to award by item category or by total bid. Prices should be itemized. County also reserves the right to award either with or
without trade-in, if applicable. Cameron County retains the option to re-bid at any time if in its best interest and is not automatically bound
to renewal or re-bid. The County reserves the right to hold all Bids for 60 days from the due date of receipt without actions. The County
reserves the right to add additional County Departments (at a later time during this bid award) as the need arises. The County also reserves
the right to consider CO-OP Interlocal Agreements / pricing if determined to be more advantageous to the County.
10.
Bid unit price on quantity specified – extend and show total. In case or errors in extension, UNIT prices shall govern. If both alphabetic
and numeric (unit prices) are required and a discrepancy is found between both on the same line item whichever unit price confirms the line
total will govern. If neither confirms then the alphabetic price will govern. If there is no line total requested then the alphabetic unit price
shall govern. If combined / sum of line totals do not match the Bid total then the Bid total will be corrected to reflect the sum of the line
totals. If there is a discrepancy between the alphabetic and numeric Base Bid Total / Total Bid amount, the alphabetic Base Bid Total /
Total Bid will take precedence. Bids subject to unlimited price increase will not be considered, but limited to Preventive Maintenance
Annual Local Labor Union Wage Rate adjustments. ALL PRICING WILL REMAIN FIRM UNLESS THIS BID ALLOWS FOR OPEN
MARET PRICE INCREASES (AS SO SPECIFIED WITHIN). When inserting number of days or percentage % in Bid (ex: number of days
to deliver or install or complete work, etc. or percentage over vendor’s cost or percentage discount off list price) avoid using a range (ex:
30-90 days or 15% to 20 % cost plus) but use only one number for number of days or percentage. If a range is used the County will
consider the higher number or worst-case scenario from the County’s standpoint in making bid comparisons / tabulations.
11.
This is a bid inquiry only and implies no obligation on the part of Cameron County.
12.
Acceptance of and final payment for the item will be contingent upon satisfactory performance of the product received by County.
13.
Partial bids will not be accepted unless awarded by complete category or line item. To be awarded by Category.
14.
It is expected that the bidder will meet all state and federal safety standards and laws in effect on the date of the bid for the item(s) being
specified, and the particular use for which they are meant.
15.
It is the responsibility of the bidder or proposer to ask any and all questions the bidder or proposer feels to be pertinent to the bid or
proposal. Cameron County shall not be required to attempt to anticipate such questions for bidders or proposers. Cameron County will
endeavor to respond promptly to all questions asked.
PURCHASE ORDER AND DELIVERY: The successful Bidder shall not deliver products or provide services without a Cameron County
Purchase Order, signed by an authorized agent of the Cameron County Purchasing Department. The fastest, most reasonable delivery time
shall be indicated by the Bidder in the proper place on the Pricing/Delivery Information form. Any special information concerning delivery
should also be included, on a separate sheet, if necessary. All items shall be shipped F.O.B. COUNTY DESTINATION OF DELIVERY
unless otherwise stated in the specifications.
Every tender or delivery of goods must fully comply with all provisions of these requirements and the specifications including time, delivery and
quality. Nonconformance shall constitute a breach which must be rectified prior to expiration of the time for performance. Failure to rectify within
the performance period will be considered cause to reject future deliveries and cancellation of the contract by Cameron County without prejudice to
other remedies provided by law. Where delivery times are critical, Cameron County reserves the right to award accordingly.
NO PLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of goods must fully comply with all provisions of this contract as to
time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the
right to substitute a conforming tender provided, where the time for performance has not yet expired, the Seller may seasonably notify Buyer of their
intention to cure and may then make a conforming tender within the contract time but not afterward.
PLACE OF DELIVERY: The place of delivery shall be that set forth on the purchase order. Any change thereto shall be affected by modification
BID # 2560 – Road Materials Flexible Base
Page 5 of 42

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

BID NUMBER DESCRIPTION CLICK BELOW FOR EMAIL ADDRESS BID OPENING DATE BID TAB

El Paso County

Bid Due: 1/27/2022

BID NUMBER DESCRIPTION CLICK BELOW FOR EMAIL ADDRESS BID OPENING DATE BID TAB

El Paso County

Bid Due: 1/27/2022

LOCAL LET MAINTENANCE CONTRACT, LAMPASAS CO, HOT-MIX COLD-LAID (MATERIALS ONLY) Solicitation ID: 6396-24-001_0122

State Government of Texas

Bid Due: 1/31/2022

LOCAL LET MAINTENANCE CONTRACT, WASHINGTON CO, AGGREGATE Solicitation ID: 6395-21-001_0222 | Due Date:

State Government of Texas

Bid Due: 2/15/2022