Right of Way Spraying

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Aug 30, 2019
Due Date: Sep 17, 2019
Solicitation No: 73-RFP00453
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
73-RFP00453 Right of Way Spraying
Mandatory Conf/Site Visit: 09/09/2019
8/30/2019 9/17/2019 03:00 PM ET 73-

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STATE OF NORTH CAROLINA
WESTERN CAROLINA UNIVERSITY
Request for Proposal #: 73-RFP00453
DESCRIPTION: Right-of-way Spraying
Date of Issue: 08/30/2019
Proposal Opening Date: 09/17/2019
At 3:00 PM ET
Direct all inquiries concerning this RFP to:
Duane Gibbs
Email: dgibbs@email.wcu.edu
Phone: 828-227-3570
STATE OF NORTH CAROLINA
Request for Proposal #
73-RFP00453
______________________________________________________
For internal State agency processing, including tabulation of proposals in the Interactive Purchasing
System (IPS), please provide your company’s Federal Employer Identification Number or alternate
identification number (e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification
number shall not be released to the public. This page will be removed and shredded, or otherwise
kept confidential, before the procurement file is made available for public inspection.
This page is to be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
STATE OF NORTH CAROLINA
WESTERN CAROLINA UNIVERSITY
PURCHASING DEPARTMENT
150 H F ROBINSON BLDG
CULLOWHEE, NC 28723
Refer ALL Inquiries regarding this RFP to: Request for Proposal # 73-RFP00453
Duane Gibbs
Facilities Management
Western Carolina University
Phone: 828-227-3570
Fax: 828-227-7198
Email: dgibbs@email.wcu.edu
Proposals will be publicly opened: 09/17/2019 @ 3:00pm
Contract Type: Open Market
Commodity No. and Description: Right of Way Spraying
Using Agency: Western Carolina University
Requisition No.:
Issue Date: 08/30/2019
EXECUTION
In compliance with this Request for Proposals, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion (G.S.
143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it
is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this
proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State
department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for
any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,
including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its
employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by,
any State Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering
public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State,
or from any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies, for
your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or
promised by any employees of your organization.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED.
Late proposals cannot be accepted.
VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #10):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
EMAIL:
Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the State of North Carolina, an authorized representative of the Western Carolina
University shall affix his/her signature hereto and this document and all provisions of this Request For Proposal along with the
Vendor proposal response and the written results of any negotiations shall then constitute the written agreement between the
parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
Ver:7/1/18
Page 1 of 28
Proposal Number: 73-RFP00453
Vendor: __________________________________________
FOR STATE USE ONLY: Offer accept and Contract awarded this________ day of __________, 20____, as indicated on the
attached certification, by ____________________________________________________________________
(Authorized Representative of Western Carolina University)
Ver: 7/1/18
Page 2 of 28
Proposal Number: 73-RFP00453
Vendor: __________________________________________
Table of Contents
1.0 PURPOSE AND BACKGROUND .............................................................................................5
2.0 GENERAL INFORMATION.......................................................................................................5
2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................5
2.2 E-PROCUREMENT SOLICITATION .......................................................................................5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................5
2.4 RFP SCHEDULE .....................................................................................................................6
2.5 MANDATORY SITE VISIT .......................................................................................................6
2.6 PROPOSAL QUESTIONS .......................................................................................................6
2.7 PROPOSAL SUBMITTAL .......................................................................................................7
2.8 PROPOSAL CONTENTS ........................................................................................................7
2.9 ALTERNATE PROPOSALS ....................................................................................................8
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................8
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................8
3.1 METHOD OF AWARD.............................................................................................................8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........9
3.3 PROPOSAL EVALUATION PROCESS...................................................................................9
3.4 EVALUATION CRITERIA ......................................................................................................10
3.5 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................10
3.6 INTERPRETATION OF TERMS AND PHRASES..................................................................10
4.0 REQUIREMENTS ...................................................................................................................11
4.1 CONTRACT TERM................................................................................................................12
4.2 PRICING................................................................................................................................12
4.3 INVOICES..............................................................................................................................12
4.4 VENDOR EXPERIENCE........................................................................................................12
4.5 REFERENCES ......................................................................................................................12
4.6 BACKGROUND CHECKS.....................................................................................................13
4.7 PERSONNEL.........................................................................................................................13
4.8 VENDOR’S REPRESENTATIONS ........................................................................................13
5.0 SCOPE OF WORK .................................................................................................................13
5.1 GENERAL .............................................................................................................................14
Ver: 7/1/18
Page 3 of 28

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