REQUEST FOR QUOTE
¾ Ton Short Bed Pickup
QUOTE NO: RFQ 20-21-051
QUOTE CLOSING DATE:
Quotes shall be accepted no later than October 26,
2020 at 5:00 p. m. at the Purchasing Department, 427
Patton Street, Room 304, Danville, VA 24541
DIRECT INQUIRIES TO:
J. Gary Via, Director of Purchasing
(434) 799-6528 opt 4
TABLE OF CONTENTS
Information and Conditions
Warranty, Service and Etc.
Supplemental General Conditions
Quote and Required Submittal Pages
¾ Ton Pickup
1.0 INFORMATION & CONDITIONS
Secure vendor to furnish a ¾-Ton Pickup for the City of Danville Utilities
1.2 VEHICLE CODES:
Vehicle furnished under this Quote must contain all items considered standard in
accordance with manufacturer's specifications, meet all applicable OSHA, EPA, and all Motor
Vehicle Safety Standards as established by the US Department of Transportation regarding the
manufacture of vehicles.
1.3 DESCRIPTIVE MATERIALS
Your Quote Package should include complete description and specifications of
equipment you propose to furnish, including, but not limited to: descriptive literature, and any
other pertinent information.
2.1 Vehicle shall be delivered in complete running order and include all options, gauges,
accessory equipment, proper colors, cleaned, winterized, etc.
2.2 Vehicle to have latest applicable Virginia state inspection sticker. Temporary tags and
title applications (including MCO) supplied at time of delivery.
2.3 DELIVERY SITE:
City of Danville Utilities
Robert Eanes 434.857.3321
1103 Goodyear Blvd
Danville, Virginia 24541
3.0 WARRANTY, SERVICE, ETC.
3.1 Manufacturer shall warrant to the City that each apparatus furnished is free from
defects in material and workmanship under normal use and service and placement in service for
a period of thirty-six (36) months/36,000 miles “bumper to bumper” after acceptance of said
vehicle by the City.
3.2 SERVICING: Bidder to indicate nearest service center(s) to the City for parts and
¾ Ton Pickup
THREE QUARTER TON WORK TRUCK, 4 Door Crew CAB, Short BED, GASOLINE, 4X4
Model: 2020, New ¾ Ton Work Truck, 4 Door Crew Cab, Short Bed, Gasoline Engine, 4 x 4.
GVWR: 14,000 lbs. min
Wheelbase: 140” minimum
Engine: V-8 Gasoline Engine with gaseous prep package if available.
Axle/Springs/Frame: As required for vehicle GVWR, pulling heavy Equipment, wire pulling rig
is 13,000 lbs., the wire tension rig is 14,000 lbs and the back yard machine weighs 13,900 lbs.
Transmission: Automatic w/overdrive.
Transmission Cooling: Auxiliary air to oil transmission cooler as available from the
manufacturer or dealer.
Steering: Power steering, adjustable tilt-wheel.
Seating: 40/20/40 front seats
Brake System: Power disc brakes on all wheels; with Anti-lock Braking System (ABS).
Restraint system: Front driver and front passenger air bags required.
Fuel System: Manufacturer’s standard Single fuel tank.
Tires: Manufacturer’s all terrain tires. All primary tires and wheels shall be identical (i.e., no
cross brands or models). Each vehicle shall be equipped with a full-size spare tire. Spare tire
may be mounted on a traditional steel wheel. All tires and wheels shall be properly balanced.
Mirrors: Heated, Folding Extendable Trailer Tow Mirrors
Radio: AM/FM hands-free Bluetooth Stereo.
Air Conditioning: Manufacturer’s standard factory installed air conditioner.
Windshield Wipers: Electric, two speed, with intermittent wipe and washer system.
Glass: All glass shall be standard factory tinted.
Rear Window: Fixed.
Body: Short bed (6 ft.) with spray in bed liner.
¾ Ton Pickup
Instrumentation: Factory installed gauges, and dome light.
Power windows & power door locks
Cruise control, Daytime Running Lights (DRL)
Remote keyless entry
Towing: Tow Package including Class III receiver, 7-wire pin type plug (RV style will not be
accepted) and HD Flasher.
Locking or limited slip rear differential.
Electric brake control (Factory Installed)
Backup alarm (97 decibels minimum)
License plate bracket: Vehicle to be equipped with front and rear license plate bracket.
Keys: Two (2) sets of keys and key bobs (all programed to vehicle) to be included at time of
Delivery: Vehicle will not be accepted if all keys do not start vehicle and all listed preferences
are not installed.
5.0 SUPPLEMENTAL GENERAL CONDITIONS
Miscellaneous: Vehicles to be furnished shall conform to all applicable Federal and Motor
Vehicle Safety standards and all equipment shall conform to Title 46.2, Chapter 10, of the Code
of Virginia and shall include a valid State Inspection Sticker. To be standard proven model of
manufacture’s latest current production and include all standard equipment as advertised with
additional optional equipment as above. All components, unless otherwise required by these
specifications, shall be the standard or optional equipment specifically advertised and installed
by the manufacturer. No dealer identifications such as sticker, decal, metal emblem and so forth
will be accepted on automobiles furnished under this contract.
5.1 AWARD CRITERIA
a. The award will be made to the lowest responsible and responsive bidder
whose Quote conforming to the invitation will be most advantageous to the City, price and other
factors considered such as completion time, fiscal stability of the bidder, prior experience in the
type of work called-for in the invitation, management resources, owned equipment, quality,
operating and maintenance cost, service resale value, etc.
b. The City reserves the right to reject any or all offers and to waive
informalities and minor irregularities in offers received.
c. The Commonwealth of Virginia vehicle and other cooperative contracts
may be considered as bids.
¾ Ton Pickup
a. The Director of Purchasing as the designee of the City Manager has the
sole responsibility and authority for negotiating, placing, and when necessary modifying each
and every invitation to bid, purchase order, or other award issued by the City of Danville. In the
discharge of these responsibilities, the Director of Purchasing may be assisted by assigned
buyers. No other City officer or employee is authorized to order supplies or services, enter into
purchase negotiations, or in any way obligate the government of the City of Danville for an
indebtedness. Any purchases contrary to these provisions and authorities shall be void and the
City shall not be bound thereby.
b. This procurement process is governed by the "PROCUREMENT CODE
OF THE CITY OF DANVILLE, VIRGINIA" and the City’s “STANDARD REQUIREMENTS &
INSTRUCTIONS FOR BIDDING”. Copies of both may be obtained by writing the City of Danville
Purchasing Department, 427 Patton Street, Room 304, Danville, VA 24541 and online at
www.danvilleva.gov . The City of Danville does not discriminate against faith-based
5.3 QUOTE PREPARATION
a. Quotes must be written in ink or typewritten and shall be submitted on the
forms issued. Unsigned quotes will not be accepted. No quote may be considered if received
after the time shown on Title Page. Vendors are expected to examine all instructions,
specifications, drawings, installations, etc. Failure to do so will be at the Vendor's risk.
Erasures or other changes must be initialed by the person signing the bid.
5.4 BIDDER ELIGIBILITY
Quotes will only be accepted from manufacturers, authorized distributors or
dealers, who are actively engaged in the sale, manufacture item(s) called for in the bid. No
Quote will be accepted from or contract awarded to any person, firm, or corporation that is in
arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or
otherwise, upon any obligation to said City or had failed to perform faithfully any previous
contract with the City
5.5 QUOTES BINDING 60 DAYS
Unless otherwise specified all quotes submitted shall be binding for sixty (60)
calendar days following bid-opening date.
If any person contemplating the submission of a bid on this invitation is in doubt as to
the true meaning of any part of the plans, specifications, or other documents, he should submit
a written request for an interpretation thereof to the Director of Purchasing. An interpretation of
the bid invitation document will be made only by written addendum issued to each potential
bidder. THE CITY WILL NOT BE RESPONSIBLE FOR EXPLANATIONS OR
INTERPRETATIONS OF BID INVITATION DOCUMENTS EXCEPT AS ISSUED IN