RFQ 19-008 - REQUEST FOR QUALIFICATIONS FOR FINANCIAL AUDIT SERVICES

Agency: San Angelo Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541211 - Offices of Certified Public Accountants
  • 541219 - Other Accounting Services
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Apr 17, 2019
Due Date: May 7, 2019
Solicitation No: RFQ 19-008
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFQ 19-008 - REQUEST FOR QUALIFICATIONS FOR FINANCIAL AUDIT SERVICES

Bid Opening Date and Time: 5/7/2019 2:00:00 PM
Contract Effective Date: To be determined
Contract Expiration Date: To be determined

Download Bid documents

Attachment Preview

Business & Support Services
SAISD ANNUAL FINANCIAL AUDIT
REQUEST FOR QUALIFICATIONS
RFQ 19-008
The San Angelo Independent School District (SAISD) is seeking qualifications from firms to
perform Annual Audit Services, to be provided in accordance with the terms, conditions, and
scope established herein. The attached requirements define the expectations of the District
and all firms submitting qualifications are required to abide accordingly.
Sealed Bid Proposals will be received at
San Angelo Independent School District
Attn: Purchasing Department
1621 University Avenue
San Angelo, Texas 76904
Sealed Bid Proposals will be received until
Sealed Bid Proposals will be marked as
Proposals shall include
2:00 PM (CST), Tuesday, May 7, 2019
Any proposal received after the specified
time will be disqualified.
ANNUAL FINANCIAL AUDIT SERVICES
RFQ #19-008
One (1) original and four (4) copies, plus
one (1) electronic copy in a searchable PDF
format (flash drive) of the response sheets
certifications and supporting documents.
Direct questions in writing to:
Jaime Guerrero, Comptroller
jaime.guerrero@saisd.org
Sealed proposals will be publicly opened in accordance with Texas Education Law 44.031. However, the proposals
will be “under evaluation” until final awards are determined.
1621 University | San Angelo, TX 76904 | (325) 947-3838 Phone | (325) 944-0540 Fax | www.saisd.org
In Pursuit of Excellence
Page | 1
San Angelo Independent School District RFQ 19-008
I. BACKGROUND INFORMATION
A. General
1. Auditing requirements for Texas’ public school districts are contained in the Texas Education
Agency Financial Accountability System Resource Guide, which is the authoritative document,
adopted by reference as a rule of the State Board of Education, though Title 19, Texas
Administrative Code, Section 109.41.
2. The District has an enrollment of 14,531 students in grades pre-kindergarten through 12 and a
staff of 2,001 employees.
3. San Angelo ISD currently has two (2) high schools, one (1) freshman campus, three (3) middle
schools, 17 elementary schools, and five (5) special program facilities.
4. Actual operating expenditures for the 2017-2018 fiscal year for all governmental funds totaled
$140,826,572. The 2018-2019 budgeted expenditures for General, Food Service and Debt
Service Funds is $126,134,071.
5. The District expends federal grant funds, including but not limited to the ESEA Title I, Part A –
Improving Basic Programs, Part C – Education of Migratory Children, ESEA Title II, Part A –
Supporting Effective Instruction, IDEA, Part B – Formula and Preschool, and other programs in
the sum of $17,343,076.
6. Investments are governed by the Public Funds Investment Act, state and locally adopted
policies.
7. The Districts Comprehensive Annual Financial Report for the year ended August 31, 2018 can be
viewed on the Districts website or from this link:
https://saisd.org/docs/financials/San%20Angelo%20ISD%20CAFR%202018.pdf
B. Purpose of the Audit
1. The purpose of the Request for Qualifications is to obtain the services of a public accounting
firm for the annual audit for fiscal year 2019. The organization-wide audit will encompass the
financial statements as required by GASB Statement No. 34 and the Texas Education Agency
Financial Accountability System Resource Guide for the District for the fiscal year ending August
31, 2019. The audit is to be performed in accordance with the generally accepted auditing
standards, generally accepted government auditing standards, and the standards contained in
the Texas Education Agency Financial Accountability System Resource Guide.
2. The financial statement audit is to determine whether (1) the financial statements present fairly
the financial position, results of operations, and cash flows or changes in financial positions in
accordance with generally accepted accounting principles, and (2) whether the District has
complied with the laws and regulations for those transactions and events that may have a
material effect on the financial statements. The financial audit will also include determining
whether (1) financial reports and related items are fairly presented, (2) financial information is
Page | 2
San Angelo Independent School District RFQ 19-008
presented in accordance with established or stated criteria, and (3) the District has adhered to
specific financial compliance requirements.
3. As a part of the audit of the general purpose financial statements, the annual audit will also
include obtaining an understanding of the school district’s internal control and reporting any
reportable conditions relating to the internal control systems coming to the attention of the
auditors. To comply with Office of Management and Budget Circular A-133, a study and
evaluation of internal control will include internal accounting and administrative controls for all
major federal financial assistance. Any material weakness noted during the study and evaluation
of internal accounting and administrative controls and other kinds of noncompliance and
questioned costs will be reported in compliance with the Single Audit Act.
4. As part of the audit of the financial statements, transaction and records pertaining to federal
programs will be tested for material compliance with federal laws, rules, and regulations; and all
instances of noncompliance will be reported to the school district.
5. The audit will include the performance of certain audit procedures for the purpose of reviewing
the accuracy of fiscal information provided by the district through the Public Education
Information Management System (PEIMS), as required by Section 44.008(b) of the Texas
Education Code.
C. Other Requirements
1. The accounting firm should provide audited financial statements in a form that complies with
the requirements for the Texas Education Agency and within the timeframe stipulated in TEC
21.256(d) of 150 days subsequent to the close of the fiscal year for which the audit was
made.
2. The selected audit firm will be required to prepare the bound audit report including the
footnotes, and all other necessary schedules for the audit report. All of these items will be
reviewed by the Assistant Superintendent of Business Services.
3. Financial statements developed by the firm must be in a form that complies with the
requirements for the GFOA Certificate of Achievement, the ASBO Certificate of Excellence,
and the Texas Education Agency.
4. In regard to data submission, the selected firm will be required to prepare and submit the
data feed to the Texas Education Agency (TEA) and ensure that the data feed is consistent
with the financial information in the AFR.
5. On or before December 15, 2019, the preliminary draft of the financial audit report will be
presented to the District prior to submission of the final report.
6. Satisfactory deliver of the services specified by the request for qualifications and the
engagement letter shall be accomplished no later than December 31, 2019.
7. The firm will be required to present the financial audit to the Board of Trustees at the
regularly scheduled meeting in January 2020.
8. The firm upon being awarded this engagement will be expected to review the detailed audit
work plan and schedule with the Assistant Superintendent for Business Services prior to
commencing the audit assignment each year.
9. It is requested that the interested accounting firm include a detailed description of each step
in the audit approach that will be taken in the audit engagement including estimated hours
for each.
Page | 3
San Angelo Independent School District RFQ 19-008
10. All working papers and reports must be retained, at the auditor’s expense, for a minimum of
five (5) years, unless the firm is notified in writing by the District of the need to extend the
retention period. The auditor will be required to make working papers available, upon
request, to the District, to auditors from the Texas Education Agency, and the General
Accounting Office, or other applicable governmental agencies. They are not otherwise
considered to be records open to the general public.
D. Independent Auditor
The interested accounting firm must demonstrate the capability to perform the annual audit in
accordance with the generally accepted government auditing standards and the state board of
education auditing rules. Public accounting firms that have performed annual audits for similar
entities are encouraged to file a proposal.
E. Terms of the Audit Engagement
The contract for audit services, based on Board of Trustees approval of the proposal, shall be for
the fiscal year ending August 31, 2019. The District may request to extend this agreement for up to
another four years through fiscal year August 31, 2023, following satisfactory delivery of the services
specified in the proposal and engagement letter. The extension may be granted in one year or multi-
year increments and must be approved by the Board of Trustees.
F. Dispute Resolution
Disputes concerning the terms of contracted services that cannot be resolved will be brought
before an independent mediation center, whose decision will be binding upon both parties.
II. STATEMENT OF QUALIFICATIONS CONTENT
A. Cover Letter
See conditions for submission of proposal.
B. Technical Component
To describe clearly the public accounting firm’s understanding of the audit work to be done, the
interested accounting firm will:
1. Provide a definition of the term “generally accepted auditing standards” with clear
distinctions between these standards and generally accepted auditing standards for
nongovernmental audit engagements.
2. Explain the interested accounting firm’s approaches to performing an annual audit, including
the methodology, nature, timing, and extent of audit procedures to be performed.
3. Make a statement concerning the independence of the interested accounting firm, including
direct and indirect financial interests, and the relationship of the proposed audit team to the
employees of the district and any of the board members.
C. Management Component
The interested firm will furnish satisfactory evidence of capability to provide in a professional and
timely manner the services stated in the Request for Qualifications. To meet this requirement:
Page | 4
San Angelo Independent School District RFQ 19-008
1. Provide evidence that the interested firm has experience in performing school
district/government audits. List current and past (last three years) audit clients, along with
the names and telephone numbers of contact persons and number of years audit services
were provided. State the average daily attendance of the public schools on the list.
2. Provide the name of the external quality control review organization of which the interested
accounting firm is a member and the interested accounting firm’s length of management.
Also, state the frequency of peer reviews received by the interested firm.
3. Give the date of the last peer review and whether in the most recent review an unqualified
report was issued.
4. State whether the interested firm is a national, regional, or local public accounting firm.
5. State whether the interested firm is currently under the terms of a public or private
reprimand by the Texas State Board of Public Accountancy and licensing boards of other
states.
6. Describe the proposed audit team, in terms of job positions in the firm.
7. List names of staff member(s) who will direct the overall audit throughout the duration of the
engagement as well as those staff members who will be responsible for planning, directing,
and conducting substantial portions of the fieldwork or reporting on this audit engagement.
At a minimum, list the names of the Partner, Director, Audit Manager, and Audit Senior who
will be responsible for the engagement. Include the educational background of all staff
members named and professional licenses held.
8. Describe continuing professional education in governmental accounting and auditing
received by the proposed audit team during the last four years.
9. Provide the names and qualifications of any needed outside specialists and consultants that
will assist the interested firm’s staff members.
10. Describe the level of assistance that will be expected from District personnel, including staff.
11. Provide evidence of the ability to comply with the requirements in the Request for
Qualifications.
D. Task/Activity Plan
The interested firm will specify budgeted hours, timelines and sequence for audit procedures, and
names of staff to be assigned. Work performed below the Audit Senior level may be referred to by
title rather than name in the task/activity plan.
E. Estimated Fees
State the estimated fees for the annual audit for the fiscal year ending August 31, 2019. Also state
estimated fees for the subsequent four years, under current existing conditions, if the District were
to request an extension of the contract.
F. Evaluation
Criteria used to evaluate the interested firm’s methodologies, products, and services are shown in
Attachment A.
III. CONDITIONS FOR SUBMISSIONS OF PROPOSAL
Page | 5

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Foster Care Rate Study Solicitation ID: HHS0007456 | Due Date: 6/4/2020 | Due

State Government of Texas

Bid Due: 6/04/2020

Title Start Date End Date Time Left Addendums RFP #2020-009 - City of

City of Eagle Pass

Bid Due: 6/01/2020

Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date/Time

La Joya Independent School District

Bid Due: 6/02/2020

Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date/Time

La Joya Independent School District

Bid Due: 6/02/2020