RFQ Parks Needs Assessment May 2020

Agency: Village of North Palm Beach
State: Florida
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: May 18, 2020
Due Date: Jun 18, 2020
Solicitation No: Parks Needs Assessment 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: Parks Needs Assessment 2020
Bid Title: RFQ Parks Needs Assessment May 2020
Category: North Palm Beach Bids
Status: Open

Description:
The Village of North Palm Beach is accepting sealed qualification proposals for Consulting Services to Develop the Village of North Palm Beach Parks and Recreation Needs Assessment.

The Needs Assessment should create a road map ensuring an appropriate balance of facilities, amenities, services and programming throughout the community, both presently and into the future.

The Village is seeking a system-wide approach to evaluating parks and recreation facilities, amenities, services and programming in order to develop Parks and Recreation departmental goals, objectives, policies and guidelines, along with achievable implementation strategies.
Publication Date/Time:
5/18/2020 7:00 AM
Closing Date/Time:
6/18/2020 2:00 PM
Contact Person:
By Email Only
Russ Ruskay
rruskay@village-npb.org
Related Documents:

Attachment Preview

REQUEST FOR QUALIFICATIONS FOR
Consulting Services to Develop the Village of
North Palm Beach Parks and Recreation
Needs Assessment
VILLAGE OF NORTH PALM BEACH
501 U.S. HIGHWAY ONE
NORTH PALM BEACH, FLORIDA 33408-4906
ADVERTISEMENT, INSTRUCTIONS FOR
SPECIFICATIONS, PROPOSAL FORMS
ADVERTISEMENT
The Village of North Palm Beach, Florida, a Florida municipal corporation located in Palm Beach
County, Florida (“Village”), is accepting qualification proposals for Consulting Services to
Develop the Village of North Palm Beach Parks and Recreation Needs Assessment until 2:00
P.M. EST on June 18, 2020, at the Village Clerk’s Office, Village Hall, 501 U.S. Highway One,
North Palm Beach, FL 33408. Qualification proposals received after the aforementioned date and
time will be returned unopened.
The complete Request for Qualifications, including all specifications and forms, may be obtained
by bona fide proposers upon application at the Village of North Palm Beach, 501 U.S. Highway
One, North Palm Beach, Florida 33408, Demand Star or from the Village website at
www.village-npb.org.
The proposer who is selected to provide consulting services to develop the Village of North Palm
Beach Parks and Recreation Needs Assessment will be disqualified from submitting a bid for work
recommended as a result of this RFQ.
Sealed qualification proposal envelopes should be marked “RFQ for Consulting Services to Develop
the Village of North Palm Beach Parks and Recreation Needs Assessment.” The Village shall
evaluate the qualification proposals in accordance with the criteria set forth in the RFQ. The Village
anticipates an award to the proposer with the proposal determined by the Village to be most
advantageous. The Village may conduct interviews and/or require presentations as part of the
evaluation process. The Village shall not be liable for any costs incurred by any proposer in
connection with its response to this RFQ. The Village reserves the right to reject all RFQ submittals,
to waive any formalities, to solicit and re-advertise for new RFQ submittals, or to abandon the project
in its entirety.
VILLAGE OF NORTH PALM BEACH, FLORIDA
Andrew Lukasik,
Village Manager
Publish:
Date:
Palm Beach Post
May 18, 2020
Publish:
Date:
Demand Star
May 18, 2020
REQUEST FOR QUALIFICATIONS FOR
Consulting Services to Develop the Village of North Palm Beach Parks and
Recreation Needs Assessment
1. GENERAL INFORMATION:
The Village of North Palm Beach, Florida (“Village”), a Florida municipal corporation
located in Palm Beach County, is accepting sealed qualification proposals for Consulting Services
to Develop the Village of North Palm Beach Parks and Recreation Needs Assessment (“Needs
Assessment”) until 2:00 P.M. EST on June 18, 2020, at the Village Clerk’s Office, Village Hall,
501 U.S. Highway One, North Palm Beach, FL 33408. Proposals received after the aforementioned
date and time will be returned unopened.
The Needs Assessment should create a road map ensuring an appropriate balance of
facilities, amenities, services and programming throughout the community, both presently and into
the future. The Village is seeking a system-wide approach to evaluating parks and recreation
facilities, amenities, services and programming in order to develop Parks and Recreation
departmental goals, objectives, policies and guidelines, along with achievable implementation
strategies.
The Village of North Palm Beach Parks and Recreation Needs Assessment that will be
created from this work effort will be heavily used as a resource for future development and
redevelopment of the Village’s parks, open spaces, recreation services, programs, activities and
events over the next ten (10) years.
2. PREPARATION OF PROPOSAL:
This Request for Qualifications (“RFQ”) provides the complete set of terms and
conditions, specifications and proposal forms. The following documents are attached hereto and
incorporated herein by reference.
Scope of Work/Specifications
Proposer’s Certification
Public Entity Crimes Statement
Scrutinized Vendor Certification
Drug Free Workplace
Standard Village Contract
Exhibit “A”
Exhibit “B”
Exhibit “C”
Exhibit “D”
Exhibit “E”
Exhibit “F”
This RFQ is available for review and printing from the Village’s web site: www.village-
npb.org or from Demand Star.
All proposal forms must be completed in full and include a manual signature, in ink,
where applicable. The signature must be of an authorized representative who has the legal
ability to bind the proposing entity in contractual obligations. Unsigned proposals will not be
accepted.
All proposal forms must be typed or legibly printed in ink. Use of erasable ink is not
RFQ Page 3
permitted. All corrections made by a proposer to any part of a proposal form must be initialed in
ink. It is a proposer’s sole responsibility to assure that its proposal is complete and delivered at the
proper time and place of the proposal opening. The Village will not be responsible for any
expenses incurred in connection with the preparation and/or delivery of a proposal.
An original of all proposal forms, five (5) copies and one (1) electronic copy, along with
other required information (as stated in Section 8 below), must be submitted in a sealed envelope to
the address provided above via hand-delivery or mail. Faxed or e-mailed proposals are not
acceptable. The face of the sealed envelope shall state “RFQ for Consulting Services to
Develop the Village of North Palm Beach Parks and Recreation Needs Assessment” and contain
the proposer’s name, return address, title of the proposal, and the date and time for proposal
opening. Qualification proposals not submitted in a sealed envelope or on the enclosed proposal
forms may be rejected.
All questions regarding this RFQ must be submitted to Russ Ruskay by e-mail to
rruskay@village-npb.org no later than seven (7) days prior to the date scheduled for proposal
opening. Responses to questions will be provided as expeditiously as possible, generally within two
(2) business days. If any question requires a response, which the Village in its sole discretion,
determines should be provided to all potential proposers, the Village will issue an official addendum
to this RFQ. The Village will endeavor to make sure all potential proposers receive such addendum
by posting the addendum on the Village’s website for the respective proposal solicitation; however,
it is the sole responsibility of every proposer to verify with the Village whether any addendum has
been issued prior to submitting a proposal. The Village will not issue an addendum five (5) days or
less before proposal opening.
3. QUALIFICATION EVALUATION AND AWARD:
On the date and time specified in this RFQ, the Village will open and announce aloud all
proposals received on time. The evaluation of the proposals will occur soon thereafter. The
proposal opening may be delayed if, at the sole discretion of the Village, it is considered to be in
the Village’s best interests.
The Evaluation Committee shall rank all the firms in order based upon the scoring matrix
in Section 9 of the RFQ. The Evaluation Committee may request that the top three (3) ranked
firms make a formal presentation to the Evaluation Committee. The Evaluation Committee will
make a final ranking of the firms following the presentation, based on the evaluation process in
Section 9 of the RFQ, and Village Staff shall commence negotiations and present a contract to the
Village Council for approval. For illustrative purposes, a copy of the Village’s standard contract
for the purchase of services is attached as Exhibit “F.” To best meet the needs of the Village, the
terms of the Contract may be revised during negotiations.
The Village, in its sole discretion, reserves the right to waive all technicalities or
irregularities, to reject any or all proposals or any part of a proposal, to award to a single
proposer or to divide the award between proposers, and to re-solicit this RFQ or any part
of this RFQ. The Village further reserves the right, in its sole discretion, to award a
contract to the proposer (or proposers) whose qualifications best serves the interests of
the Village.
RFQ Page 4
4. REGULATIONS, PERMITS AND FEES:
Where applicable, the selected proposer will be required to obtain at its own expense all
permits, inspections, business tax receipts and/or licenses, if any, necessary to provide the
required services to the Village under this RFQ. The selected proposer must comply with all
applicable federal, state and local laws and regulations.
5. PUBLIC ENTITY CRIMES:
In accordance with section 287.133, Florida Statutes, any person or affiliate who has been
placed on the convicted vendor list following a conviction for a public entity crime may not
submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;
may not submit a bid, proposal or reply on a contract with a public entity for the construction or
repair of a public building or public work; may not submit bids, proposals or replies on leases of
real property to a public entity; may not be awarded or perform work as a VENDOR, supplier,
subcontractor or consultant under a contract with any public entity; and may not transact business
with any public entity in excess of $35,000 for a period of thirty-six (36) months following
the date of being placed on the convicted vendor list.
A public entity crimes statement must be completed and signed by an authorized
representative and be included with the proposal. A copy of the public entity crimes statement is
attached to this RFQ as Exhibit “C.”
6. PUBLIC RECORDS:
Upon award recommendation or thirty (30) days after opening, whichever is earlier, all
proposals and information submitted with each proposal become “public record” and shall be
subject to public disclosure consistent with Chapter 119, Florida Statutes (“Public Records
Law”). In order to be exempt from disclosure, a proposer must invoke the exemptions to disclosure
provided by law in its proposal by providing the specific statutory authority for the claimed
exemption, identifying the data or other materials to be protected, and stating the reasons why such
exclusion from public disclosure is necessary.
7. PROPOSER’S CERTIFICATIONS:
Each proposer submitting a proposal acknowledges, agrees and certifies as follows:
A. The proposer and its proposal are subject to all terms and conditions specified
herein with no exceptions unless authorized in writing by the Village;
B. The proposal constitutes an offer to the Village, which shall remain open,
irrevocable and unchanged for ninety (90) days after proposal opening;
C. The proposer has not given, offered nor intends to give or offer any economic
opportunity, future employment, favor or gratuity of any kind to any employee of
the Village in connection with this RFQ;
D. The proposer has not divulged or discussed its proposal with other proposers;
RFQ Page 5

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Opportunity History Complete View Original Synopsis Presolicitation Sep 17, 2019 12:00 am Changed

Department of Veterans Affairs

Bid Due: 9/26/2020

solicitation doc dept/buyer/category/solicitation type dates status PRE-QUALIFICATION OF VENDORS, LUMBER, VARIOUS RPQ -

Palm Beach County

Bid Due: 10/16/2022

Advertisement Detail Agency for Health Care Administration Invitation to Negotiate Canadian Prescription Drug

State Government of Florida

Bid Due: 12/14/2020

Advertisement Detail Department of Transportation Invitation to Negotiate Orlando Customer Service Center Advertisement

State Government of Florida

Bid Due: 9/10/2080