RFQ/P Construction Management Services for Elementary School Renovation Projects - Buckley, Bowers & Keeney Elementary Schools

Agency: Town of Manchester
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Mar 9, 2020
Due Date: Mar 26, 2020
Solicitation No: 19/20-5019/20-5019/20-5019/20-50
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19/20-50 RFQ/P Construction Management Services for Elementary School Renovation Projects - Buckley, Bowers & Keeney Elementary Schools

03/26/2020 2:00 p.m.
19/20-50 RFQ/P Construction Management Services for Elementary School Renovation Projects - BUCKLEY ADDITIONAL INFORMATION

03/26/2020 2:00 p.m.
19/20-50 RFQ/P Construction Management Services for Elementary School Renovation Projects - BOWERS ADDITIONAL INFORMATION

03/26/2020 2:00 p.m.
19/20-50 RFQ/P Construction Management Services for Elementary School Renovation Projects - KEENEY ADDITIONAL INFORMATION

03/26/2020 2:00 p.m.

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TOWN OF MANCHESTER, CONNECTICUT
GENERAL SERVICES DEPARTMENT
REQUEST FOR QUALIFICATIONS/PROPOSAL
FOR
CONSTRUCTION MANAGEMENT SERVICES
FOR ELEMENTARY SCHOOL RENOVATION PROJECTS
Buckley Elementary School
Bowers Elementary School
Keeney Elementary School
RFQ/P 19/20-50
Proposals Due:
March 26, 2020 @ 2:00 p.m.
General Services Department
494 Main St.
Manchester, CT 06040
(860) 647-3031
Fax (860) 647-5206
TOWN OF MANCHESTER, CONNECTICUT
REQUEST FOR QUALIFICATIONS/PROPOSAL
FOR
CONSTRUCTION MANAGEMENT SERVICES
FOR ELEMENTARY SCHOOL RENOVATION PROJECTS
I. INTRODUCTION
The Town of Manchester, Connecticut is seeking qualifications/proposals for Construction
Management as Advisor services for the Manchester Public Schools (MPS) Phase 2 - 2025 Plan
for Elementary School Renovation Projects: Buckley Elementary School, Bowers Elementary
School, and Keeney Elementary School. The renovation of the buildings and property shall be
totally refurbished complying with all applicable codes taking on a useful life comparable to that
of a new facility. Each of the three project scopes will be a complete “Renovation” as defined by
the Connecticut Department of Education Bureau of School Facilities.
II. BACKGROUND
The Town of Manchester appropriated $88M by a April 2019 referendum vote for 2nd Phase of
the MPS 2025 Plan for Elementary School Renovation Projects consisting of the Buckley
Elementary School, Bowers Elementary School, and Keeney Elementary School and the re-
purposing of decommissioned schools Nathan Hale, Washington and Martin. This approval of
project funding is based on “Renovation status” as defined by the State Office of School
Construction Grants for all three projects.
Each of these projects must be constructed in accordance with the High Performance Building
Construction Standards (HPBS) for State Funded Buildings as outlined in RCSA Section 16a-
38k-1 through 16a-38k-9 and further defined by the Connecticut Building Standard Guidelines
Compliance Manual for High Performance Buildings August 2009 Prepared For The
Connecticut Office of Policy and Management by Northeast Energy Efficiency Partnerships.
The renovated buildings will include features that minimize EUI (Energy Use Intensity) and the
goal is to achieve Net Zero Energy Buildings through innovative design and best practices to the
extent practical based on the limitations of the existing building construction and available
financial resources.
Architectural Design - Under a separate RFP, the Town of Manchester has selected TSKP Studio
to perform the architectural & engineering services for Buckley Elementary School, Bowers
Elementary School, and Keeney Elementary School.
Commissioning Authority - Under a separate RFP, the Town of Manchester is seeking the
services of a Commissioning Authority (CXA) to work with the architect(s) and construction
manager(s) through the design development, construction documents, bidding, construction
administration and closeout phases of these Phase 2 projects.
Buckley Elementary School - The purpose of this project is to meet the education related space
requirements and design, construct additions, and renovate an existing elementary school facility
at Vernon Street, Manchester, CT to satisfy the requirements of the Manchester Board of
Education Specifications.
The project consists of renovations to the existing school building and additions to create
additional classrooms, small group, special education, art, music, band, orchestra, pupil services
and an expansion to the cafeteria. The renovations will include, but are not limited to site work,
selective demolition/abatement, additions, exterior envelope improvements including roofing and
windows, interior partitions, finishes, MEP/FP systems, technology, FF&E and playgrounds.
Bowers Elementary School - The purpose of this project is to meet the education related space
requirements and design, construct additions, and renovate an existing elementary school facility
at Princeton Street, Manchester, CT to satisfy the requirements of the Manchester Board of
Education Specifications.
The project consists of renovations to the existing school building and additions to create
additional classrooms, small group, special education, art, music, band, orchestra, pupil services
and an expansion to the cafeteria. The renovations will include, but are not limited to site work,
selective demolition/abatement, additions, exterior envelope improvements including roofing and
windows, interior partitions, finishes, MEP/FP systems, technology, FF&E and playgrounds.
Keeney Elementary School - The purpose of this project is to meet the education related space
requirements and design, construct additions, and renovate an existing elementary school facility
at Keeney Street, Manchester, CT to satisfy the requirements of the Manchester Board of
Education Specifications.
The project consists of renovations to the existing school building and additions to create
additional classrooms, small group, special education, art, music, band, orchestra, pupil services
and an expansion to the cafeteria. The renovations will include, but are not limited to site work,
selective demolition/abatement, additions, exterior envelope improvements including roofing and
windows, interior partitions, finishes, MEP/FP systems, technology, FF&E and playgrounds.
III. PRESUBMISSION MEETING AND SITE VISIT
A mandatory pre-bid for interested Construction Management services firms is scheduled for
March 18 at 10:00 a.m. The meeting will be held starting at the Buckley School Building at
Vernon Street Manchester, Connecticut.
Firms should not contact Town or school employees and officials to access the facility at any
other times throughout the process.
IV. INQUIRIES
All questions regarding the submissions shall also be directed to Maureen Goulet at (860) 647-
3031 or email gensvcs@manchesterct.gov no later than 5 days prior to the due date. Answers
to these questions, if warranted, shall be issued on the Town website as indicated below.
This Request for Qualifications and any addendum shall only be issued on the Town web
page http://GeneralServices.TownofManchester.org/default.cfm. It shall be the
responsibility of all interested firms to check the website for addenda prior to submitting a
response to this Request for Qualification. No addendum shall be issued less than 2
calendar days before the due date unless it is to postpone the due date.
V. SCOPE OF SERVICES
At this time, the Town of Manchester is seeking the services of a Construction Manager (CM) as
Advisor to work with Town Building Committee & Staff, the Manchester Public Schools (MPS)
and TSKP Studio design team through the design development, construction documents and
bidding and construction administration phases of this project.
The selected construction manager will be retained as an Advisor. It is the intention of the Town
to renovate (as defined by the State Office of School Construction Grants) three elementary
schools so they meet the educational needs of the Board of Education in the most cost effective
manner maximizing State eligible reimbursements and meeting all Code requirements. The
scope of services shall be consistent with the American Institute of Architect’s Owner /
Construction Manager Agreement as Advisor, AIA C132-2019 CMa.
The selected construction manager will provide pre-construction consultation including all
project estimating beginning with schematic design phase. The construction manager selected
will be expected to manage the pre-construction, solicitation and award, construction, and post-
occupancy/warranty phases of all phases, including any contractors or vendors hired directly by
the Town, and to coordinate with the owner and architect/consultants.
The selected construction manager will coordinate the integrated design process to establish and
document compliance with environmental and building performance goals. The selected
construction manager will coordinate with the architect, owner, and an independent third party
commissioning agent throughout the design and construction process.
The construction manager work will include, as a minimum:
The CMa shall prepare all project budgets required by the Connecticut Office of School
Construction Grants (OSCG) according to the template format and criteria that includes
differentiation of eligible and ineligible construction costs.
The CMa shall be expected to be present for all of the meetings which may need to be conducted
with Manchester Building Committee, Manchester Public Schools/BOE, Manchester Board of
Directors and other Town user groups, either at the Architect’s office, Town or MPS offices, on-
site, or elsewhere, for any and all phases listed above.
The CMa shall meet bi-weekly with Town staff to review all contract maintenance paperwork
including payment applications and associated required documentation, change orders, soft costs
and the update of project budgets to reflect current and projected encumbrances and expenses. It
is the CMa’s responsibility to submit complete and accurate information to the Town for contract
management including payment applications, change orders and financial reports. Errors and
inconsistencies in these financial and contract documents shall be resolved by the CMa as
required.
Construction Management Work Phases
1) Design and Pre-Construction Phase Services
a) Site specific and general logistics plans development,
b) Constructability reviews,
c) Schedule development for all project phases,
d) Safety and quality assurance review,
e) Budget and cash flow analyses,
f) Value engineering services,
g) Budget reconciliation and control sessions,
h) Attendance at all design review and other special meetings through the Programming,
Schematic, Design Development, and Construction Document Phases,
i) Document review to ensure documents are clear and concise in order to minimize
change orders, and
j) Final Construction Document Review (CDR) by third party to identify
inconsistencies, errors, and omissions between and within design disciplines (i.e.
RediCheck or approved equivalent).
2) Solicitation and Award Phase Services
a) Development of a construction document estimate prior to bidding,
b) Develop detailed CPM construction schedule including:
i) completion dates for issuance with bid packages
ii) milestones for long-lead items, etc.,
c) Bid packages shall be created to satisfy the requirements of CONN. GEN. STAT. §§
4a60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June
2015 Special Session Public Act 15-5.
i) State law requires a minimum of twenty-five (25%) percent of the state-funded
portion of the contract for award to subcontractors holding current certification
from the Connecticut Department of Administrative Services (“DAS”) under the
provisions of CONN. GEN. STAT. § 4a-60g.
ii) (25% of the work with DAS certified Small and Minority owned businesses and
25% of that work with DAS certified Minority, Women and/or Disabled owned
businesses.) The contractors must demonstrate good faith effort to meet the 25%
set-aside goals.
iii) Solicitation and award phase services shall comply with all of the applicable
requirements outlined in the State of Connecticut DECD Bidding, Contracting
& Construction Guidelines for State Programs (Attachment A).
d) Development of all solicitation/bid packages in accordance with all requirements of
the Connecticut OSCG guidelines and approval conditions,
e) Provide detailed summary of accounting for all allowances in each trade contract,
f) Scheduling and conducting pre-bid conferences,
g) Monitor bidder activity to maximize bidder participation
h) Monitor, review, analyze and recommend awards following comprehensive scope
review process.
i) Coordinate budgets for individual trade contractors, FF&E/technology and
playground equipment with Town Accounting staff to align with Munis financial
management and budgets.
j) Provide projections of anticipated soft costs and track throughout the project.
k) Review monthly soft cost invoices and provide recommendations for payment to
Building Committee for all project related non-trade project expenses.

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