#20-49 RFQ On Call Architectural Services

Agency: City of Newton
State: Massachusetts
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
Posted Date: Feb 13, 2020
Due Date: Feb 20, 2020
Solicitation No: #20-49
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Due Date Time Location Bids Number Title / Description Meeting Date Time Location
02/20/2020
10:30 AM
#20-49

#20-49 RFQ On Call Architectural Services

RFQ On Call Architectural Services in conjunction with various Municipal and School construction projects

Bidlist
Addendum #1
Addendum #2

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CITY OF NEWTON
PURCHASING DEPARTMENT
CONTRACT FOR PUBLIC BUILDINGS
REQUEST FOR QUALIFICATIONS:
ON CALL ARCHITECTURAL AND RELATED SERVICES
RFP #20-49
Submittal Date: February 20, 2020 at 10:30 a.m.
FEBRUARY 2020
Ruthanne Fuller, Mayor
CITY OF NEWTON
PURCHASING DEPARTMENT
REQUEST FOR QUALIFICATIONS #20-49
This City of Newton (City) Request For Qualifications (RFQ) invites sealed statements of qualifications (SOQs) in accordance
with M.G.L. c.149, §44A½ from a qualified registered architect person or firm for
ON CALL ARCHITECTURAL AND RELATED SERVICES
Architectural services shall be provided on an as-needed basis in conjunction with various City and School Department projects
undertaken from time to time.
SOQs will be received until:
10:30 a.m., Thursday, February 20, 2020
at the Purchasing Department, Room 201, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. Immediately
following the deadline for submission, the City shall prepare and publish a list of all proposals submitted. Documents associated
with this RFQ (Contract Documents) will be available online at the City’s website: www.newtonma.gov/bids after: 10:00 a.m.,
February 6, 2020.
Proposers are responsible for downloading the specifications from the City’s web site at www.newtonma.gov/bids . Proposers
must email the Purchasing Department (purchasing@newtonma.gov ) their Company Name, Address, Email address, Phone &
Facsimile number and what bid # (i.e. #20-49) they have downloaded.
SOQs should be responsive to all information requested in the RFQ. Estimated fees for project phases are set forth in the RFQ.
All SOQs shall be submitted as (i) fifteen (15) hard copies and (ii) one electronic version in PDF format on CD or thumb
drive.
Proposers’ attention is directed to the requirements of the City’s Supplemental Equal Employment Opportunity, Anti-
Discriminaton and Affirmative Action Program and also to the Minority/Women Business Enterprise Plan, December 1999, all of
which are available on the Purchasing Department’s web page. In the event of conflict between any of the above listed policies,
the stricter policy shall apply.
All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids. It is the sole responsibility of Proposers
downloading these bids to ensure they have received any and all addenda prior to the bid opening. Addenda will be available
online within the original bid document as well as a separate file. If you download bids from the internet site and would like to
make it known that your company has done so, you must email the Purchasing Department (purchasing@newtonma.gov ) the
Company Name, Address, Email address, Phone & Facsimile number and what bid # (i.e. #20-49) has been downloaded.
The City will reject any and all SOQs in accordance with the above referenced General Laws. In addition, the City reserves the
right to waive minor informalities in any or all proposals, or to reject any or all proposals (in whole or in part) if it be in the public
interest to do so.
Timely delivery of an SOQ at the location designated shall be the full responsibility of the Bidder. In the event that Newton City
Hall is closed on the date or at the time that bids are due, the date and time for receipt of SOQs shall be on the next business day
following that the Newton City Hall and the Purchasing Department are open.
In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be
provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA
Coordinator, Jini Fairley, at least two business days in advance of the meeting: jfairley@newtonma.gov or (617) 796-1253. For
Telecommunications Relay Service, please dial 711.
CITY OF NEWTON
Nicholas Read
Chief Procurement Officer
February 6, 2020
Project Manual #20-49 On Call Architectural and Related Services
Page 2 of 45
REQUEST FOR QUALIFICATIONS FOR ARCHITECTURAL & RELATED SERVICES
Enclosed please find the information package which includes the Designer Selection Committee Questionnaire,
and a draft contract which is intended to outline the basic scope of services desired by the City of Newton
Public Buildings Department in conjunction with “On Call” Architectural, Interior Space Planning and other
Related Services.
You are requested to submit a response to the questionnaire. Concise, succinct proposals would be appreciated.
Please submit only that information which you feel pertinent to the work for which you are applying that will
assist in the designer selection.
The services sought are not subject to the Designer Selection Law, M.G.L. c. 7C, §§44-58, as they are on call,
i.e., provided as needed, and do not relate to an identified public construction project. Such services are also
exempt from the Massachusetts Procurement Act. M.G.L. c. 30B, §1(b)(32A). The City shall select one or more
designers as provided in Newton City Ordinances §§5-35 through 5-37. (See Attachment D below.) It is the
City’s intent to award contracts to multiple firms.
The City and the selected architectural firm shall negotiate fees on a project by project basis at the time project
services are requested.
Questions may be directed to City of Newton Purchasing Department at purchasing@newtonma.gov
by Friday, February 14, 2020 at 12:00 p.m. (noon).
Project Manual #20-49 On Call Architectural and Related Services
Page 3 of 45
ARCHITECTURAL & RELATED SERVICES PROJECT INFORMATION PACKAGE
Statement of Objectives
The City, through its Designer Selection Committee, is currently seeking expressions of interest from
individuals and firms for professional services for the following work funded through the City’s Public
Buildings Department.
It is the City’s intent to award contracts to as many firms as are deemed highly qualified.
Architectural, Interior Space Planning and other related engineering services to be provided on an “on-call
basis, i.e., as the City requests work at any time as needed. Covered services shall include but not be limited to
schematic, contract drawings and document, bidding, inspections, and construction administration for the
following types of proposed projects:
BUILDING ENVELOPE, ADDITIONS, RENOVATIONS, LANDSCAPING DESIGN SERVICES, SITE
ENGINEERING SERVICES:
I. Roof replacement at various school and municipal buildings
II. Window and door replacement at various school and municipal buildings
III. Masonry and related repairs at various school and municipal buildings
IV. Misc. Facility repairs/upgrades/renovations, <,50,000 sq. ft.: additions and renovations at various
school and municipal buildings
V. New Facility Design
VI. Facility Sustainability
VII. Code analysis/review
VIII. Historic restoration and related work at various school and municipal buildings
IX. Accessibility related accommodations/upgrades at various school and municipal buildings
X. Modular Classroom Additions
X1. Preparation of various trade contract specifications for “On Call” service contracts
SPACE PROGRAMMING; ANALYSIS; FEASIBILITY:
I. Space planning at various school and municipal buildings
II. Space Programming at various school and municipal buildings
III. Facility Physical Assessment Analysis
Project Manual #20-49 On Call Architectural and Related Services
Page 4 of 45
IV. Master Planning of Departments/facilities
V. Feasibility studies for potential projects at various school and municipal buildings
RELATED ENGINEERING SERVICES:
I. Structural engineering services at various school and municipal buildings
II. Survey/Civil/Site/Landscape Improvement Projects
III. MEP/FP Engineering Services at various school and municipal buildings related to or identified
in the above list of projects
IV. Other related Engineering services not shown above but related to various projects
PROJECT DESIGN/CONSTRUCTION UPSET VALUES:
I. The upset value for the design cost, including all consultants, for each project shall not exceed
$2,500,000 per project
II. The upset value for all design work performed shall not exceed $4,000,000 per contract year
III. The upset value for any Construction Project shall not exceed $20,000,000 per project
Disclosure
Each proposer’s completed Designer Selection Board (DSB) Application Form (attached) submitted in response
to this RFQ will be considered the property of the City, and may be utilized as deemed appropriate by the City.
Should the proposer desire that certain data within the Application not be utilized for purposes other than as a
response to the Application, such data shall be identified on the cover page of the response to the questionnaire.
Information submitted in response to this request may become subject to disclosure to the public pursuant to
provisions of the Freedom of Information Act (5 U.S.C. 552).
False Representation
Information must be fully accurate and complete. The penalty for making false statements is prescribed in 18
U.S.C. 1001.
Minority Outreach
Qualified minority individuals and firms are encouraged to submit expressions of interest.
Equal Opportunity Requirements
Proposers are hereby advised that submission of a signed questionnaire in response to this advertisement will be
deemed to express the intent to comply in all respects with the following non-discrimination provisions as
applicable:
Project Manual #20-49 On Call Architectural and Related Services
Page 5 of 45

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