RFQ - MOWING SERVICES FOR WOLF SWAMP ATHLETIC FIELD
| Agency: | Town of Longmeadow |
|---|---|
| State: | Massachusetts |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jun 8, 2026 |
| Due Date: | Jun 12, 2026 |
| Solicitation No: | 260606 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
260606
|
| Bid Title: |
RFQ - MOWING SERVICES FOR WOLF SWAMP ATHLETIC FIELD
|
| Category: | Supplies & Services |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUOTE
MOWING SERVICES FOR WOLF SWAMP ATHLETIC FIELD
CALENDAR YEAR 2026
Wolf Swamp Athletic Field address:
704 Wolf Swamp Road
Longmeadow, MA 01106
SCOPE OF SERVICES:
Lawn mowing of the entire Wolf Swamp Athletic Field facility with seasonal field height
adjustment mowing:
Mowing of all athletic fields and non-athletic field areas including mowing height adjustments for
Field Hockey fields as requested during the regular full mowing cycle.
Paid based on individual mowings completed, and billed at the contract price per
complete mowing as submitted on the quote submission form.
Contractor to provide equipment, labor and supplies for mowing of the entire Wolf Swamp Athletic
Field facility including all athletic fields and non-athletic field areas. The mowing area includes the
mowing of the athletic fields, mowing of grass that extends beyond the athletic fields including
concession area, spectator areas, grass up to the surrounding land boarders of The Property, grass
surrounding parking lot areas, and grass up to and abutting Wolf Swamp Road.
The Contractor will provide equipment, labor and supplies for the mowing of ALL grass areas located
at the Wolf Swamp Athletic Field facility, ‘The Property’- 704 Wolf Swamp Road, Longmeadow
MA.
There will be approximately twenty-nine (29) lawn mowings of The Propery per year. The quantities
listed in this bid is an estimated number of lawn mowings per year. The number of actual mowings
per year may vary depend on the growth of the grass and when lawn mowing is required. The unit
price as bid will be the contract unit price per mowing during the entire contract. The contractor will
only bill the Town for each full mowing actually performed and completed.
The bid pricing per mowing will include all expenses of mowing including regularly collecting and
removing grass mowing clippings and leaves (year-round, including spring and fall seasonal leaf
removal), and edge trimming on the Property. The Town will not pay extra for fuel surcharges,
seasonal startup and shutdown services, and expenses such as legal disposal of leaves and clippings
off site, other charges and fees.
Occasionally the Contractor will be required to make mowing height adjustments for various sports
fields. These field specific mowing height adjustments, as requested, will be performed by the
Contractor during their regular full mowing cycle of the athletic field mowing. There will be no
additional charge for mowing height adjustment requests. Any fee associated with making mowing
height adjustments shall be factored into the bid unit price per mow as submitted on the bid
submission form.
A plan of the various fields is supplied on the following page. Mowing heights for seasonal sport
fields include:
Fall sports:
Field Hockey =
Soccer =
Baseball =
1.5” – 1.75”
2”- 2.5”
1.5”-2” Outfield and Infield
Spring Sports:
Lacrosse
Soccer
Baseball =
2” – 2.5”
2”-2.5”
1.5” – 2” Outfield and Infield
All grass clippings are required to be bagged/collected and disposed of offsite through the
Contractor’s own source.
Mowing services shall be coordinated so the service is performed at times that do not conflict with
scheduled athletic programing and practice sessions.
Bidders should inspect the site. Any area that has grass or has soil with seed grass growing requires
the full mowing. The unit price as bid will be the contract price for the contract.
This is a request for quote only. No bid deposit is required. The service requested is for only mowing
of the lawn. Prevailing wage is not required. The awarded contractor will be required to complete a
Town of Longmeadow contract and supply a certificate of insurance.
All other athletic field maintenance and grass treatments are being provided under a different contract.
MOWING SERVICES WILL BE REQUIRED TO BEGIN THE WEEK OF JUNE 18TH, 2026
WITH THE AWARDED VENDOR!
QUOTE SUBMISSION FORM (Page 1 of 3)
MOWING SERVICES FOR WOLF SWAMP ATHLETIC FIELD
Quotes can be emailed OR delivered to the Town of Longmeadow, Purchasing Department at the
following address:
Town of Longmeadow
Purchasing Department
Attn: Chad Thompson, Director of Procurement
231 Maple Road
Longmeadow, MA 01106
Email address to send quote:
cthompson@longmeadowma.gov
There will be no public opening of quotes received. No bid deposit is required with a bid submission.
The results of the quotes will be provided with an award notification.
QUOTE SUBMISSION DEADINE:
Quotes must be received at the purchasing department, delivered or received by email no later than:
Friday, June 12, 2026 at 11:00am, the Quote Submission Deadline
VENDOR NAME:_________________________________________
Mowing of Athletic ‘Field Heights’, Sport field specific mowing only. Supply of equipment, services
and labor outlined in the Scope of Services. The single unit pricing below per full mowing at the
facility applies for the first year of the full calendar year of the contract when mowing services are
requested by the Town.
UNIT PRICE:
29 EA, per full mow of the Wolf Swamp Athletic Field facility
29 X $__________/EA per Mowing =
________________________________
(Unit price per each full mowing, written in words)
TOTAL = $
/Total
(29 full Lawn Mowings X Unit Price per EA mowing)
QUOTE SUBMISSION FORM (Page 2 of 3)
MOWING SERVICES FOR WOLF SWAMP ATHLETIC FIELD
BIDDER INFORMATION:
Date
(Print Name of the business name)
(Signature of Authorized Representative)
(Print Name of Person Signing Bid and Title)
(Business Address)
_____________________________________
(City, State and Zip Code)
Phone #:
Fax #:
E-Mail:
_________________________
____________________________________
Social Security or Federal ID
MINIMUM REQUIREMENTS:
The awarded contractor must have one full year of experience providing landscaping services,
specifically mowing services. The bidder must provide references from comparable mowing
service clients. These references will be used for the Town to perform reference checks to confirm
the low bidder that is qualified, responsive and responsible for contact award.
Have you supplied mowing service client references?
______
YES
______
NO
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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