RFQ 2021-06 Mental Health-Counseling Services

Agency: South San Antonio Independent School District/IPT
State: Texas
Type of Government: State & Local
NAICS Category:
  • 621330 - Offices of Mental Health Practitioners (except Physicians)
  • 624190 - Other Individual and Family Services
Posted Date: Dec 2, 2020
Due Date: Dec 16, 2020
Solicitation No: RFQ 2021-06
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  • RFQ 2021-06 Mental Health-Counseling Services
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    South San Antonio ISD
    The South San Antonio Independent School District (“SSAISD” and/or the “District”) is soliciting proposals for MENTAL
    HEALTH/COUNSELING SERVICES as more fully set out in this Request for Qualifications (“RFQ”). One (1) hard copy
    original of the proposal, one (1) hard copy duplicate of the proposal, and two (2) USB drives of the proposal must be
    submitted in accordance with the instructions set out herein to:
    South San Antonio Independent School District
    Attn: Chad P. Doucet
    RFQ # 2021-06, MENTAL HEALTH/COUNSELING SERVICES
    1450 Gillette Blvd
    San Antonio, TX 78224
    The following schedule and timelines apply to this RFQ. The following timelines are subject to change at the District’s
    discretion:
    Timeline
    Release RFQ
    Wednesday December 2nd, 2020
    RFQ due
    Wednesday December 16th, 2020 at 9:00 A.M. CST
    Selection
    December 16th, 2020
    Each set of the proposal must be submitted in a binder. The original proposal must be labeled “ORIGINAL” and
    contain original signatures. The copies of the original must be labeled “COPY.” Response submission must be
    delivered in a sealed folder or container (i.e. envelope, box, or bin). If documents are submitted in an unsealed container
    or folder, the district is not responsible for any unsealed/unlabeled documents and materials. Each binder and any
    container for the binder(s) must be labeled on the outside with the Proposer’s name, address, the RFQ number and the
    RFQ name. Each USB drive must be labeled with the RFQ number and the vendor name.
    Proposals will be received at the above address until December 16th, 2020 at 1:00 P.M. CST. A more detailed timeline
    is set out in the Instructions, Submission Requirements and Procedures section of the RFQ. Proposals will remain sealed
    until the due date and time to avoid disclosure to competing proposals. Contents of proposals will remain confidential
    during the negotiations period, if applicable. Only the proposal number and the identity of the Proposer(s) submitting the
    proposal will be made available to the public before award of the RFQ. Proposals received after the Proposal due date
    and time will not be considered.
    Faxed proposals will not be accepted. Proposals must be submitted in sufficient time to be received and time-stamped at
    the above location on or before the proposal due date and time. SSAISD will not be responsible for proposals
    delivered late by the United States Postal Service, or any other delivery or courier services. All proposals and pricing must
    remain valid for one hundred twenty (120) days from the proposal due date pending acceptance by SSAISD’s Board
    of Trustees.
    The district will award this RFQ to one or more firms based upon the evaluation of all proposals received. Selection for
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    the panel does not guarantee that a firm will receive work from the district. More details regarding the evaluation of
    proposals are included below.
    Chad P. Doucet
    Director of Purchasing
    2
    SUBMISSION FORM
    TO BE COMPLETED AND INCLUDED WITH YOUR PROPOSAL SUBMISSION
    (Company Name)
    ______________________________________________________________________________________________
    (Business Address)
    (Zip Code)
    The undersigned, having fully and carefully read and examined the Request for Qualifications (RFQ) Documents,
    Enclosures and Addenda, hereby submits to the South San Antonio Independent School District their qualifications
    proposal in accordance with the solicitation documents and addenda at the place, price and in a manner set out therein
    and certifies the following;
    a. Represents that to the best of its knowledge it is not indebted to the South San Antonio Independent School District.
    Indebtedness to the District shall be basis for the non-award and/or cancellation of any award.
    b. Certifies that no suspension or debarment is in place that would preclude receiving a federally funded contract.
    c. The undersigned affirms that they are duly authorized to execute this proposal, to fully comply with the terms and
    conditions of this Request for Qualifications, including all forms and attachments included herein, that this company,
    corporation, firm, partnership or individual has not prepared this Proposal in collusion with any other Bidder, and that the
    contents of this Proposal as to prices, terms or conditions of said Proposal have not been communicated by the undersigned
    nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this
    solicitation.
    Signatures: Signed and submitted by:
    __________________________________________
    (Signature of person authorized to sign this Proposal)
    ___________________________________________
    (Print name of person authorized to sign this Proposal)
    Email: ____________________________________________________
    Phone: ____________________________________________________
    Fax:_______________________________________________________
    An unsigned proposal shall be rejected.
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    SECTION I
    PROPOSAL RESPONSE REQUIREMENTS
    NOTE: Responses shall contain the following information and shall be submitted in the order shown below. Please address
    each section in your statement of qualifications and divide each section, of your response, with identifying tabs.
    Title Page:
    Show the RFQ subject, the name of the proposer’s firm, address, telephone number, name of contact person, and date.
    Please include the table below on the Title Page.
    TAB:
    Table of Contents- Clearly identify the materials by sections and page numbers
    A) A cover letter including the name, address, telephone number, contact person, and title of the firm representative
    authorized to respond on the firm’s behalf.
    B) A brief history of the firm including the year founded and the number of years the firm has been providing Mental
    Health/Counselling services to Texas clients.
    C) Provide proof that your firm currently has in force an insurance policy covering (a) errors and omissions liability,
    and (b) comprehensive general liability, and indicate the amount of such coverage.
    D) Provide the location of firm’s offices in Texas and the number of professionals affiliated with the Proposer.
    E) Experience with school districts in the last 5 years.
    F) Recent work experience with SSAISD.
    G) Firm’s ability and capacity to perform the work. List the firm’s current workload and the firm’s availability to
    commence services immediately after being selected by the District.
    H The identity, education, experience, capabilities, and accomplishments of the key team members who would be
    assigned to SSAISD. Include brief resumes of these personnel.
    I) A list of five (5) clients that are most comparable to South San Antonio Independent School District in size and
    complexity, denoting whether they are active or inactive clients at the time of Proposal and current clients. Please
    include a general description of types of services performed, types and size of issues involved, and the number of
    years served for each.
    J) Five references comparable to South San Antonio ISD. References should include the district name and contact
    information for an individual with direct knowledge of similar work done with Texas School Districts.
    K) Statement of firm’s unique qualifications.
    L) Other advantages offered by your firm that would benefit SSAISD.
    M) Proof of professional licenses required by Federal, and State authorities for performing various components of the
    services to be provided.
    N) A sample engagement letter and/or contract.
    O) Complete and sign all forms included in the RFQ. Failure to complete all forms may result in disqualification.
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    SCOPE OF SERVICES
    2.1 The scope shall include any and all Mental Health/Counseling Services that the District may require currently or in
    the future. The submitting firms must be qualified to provide the required services and submit documentation as evidence
    of the qualification.
    2.2 Firms responding to this RFQ may be asked to provide or assist in the provision of the following services on an
    ongoing basis and also for both competitive and negotiated transactions including (as applicable), but not limited to the
    following:
    a. Program Director Management (Director)
    b. Program Development Director
    c. Child Therapist Services
    d. Child Psychiatrist Services
    e. Office Management Services and Supplies
    2.3 Attend and participate in SSAISD Care Zone team meetings.
    2.4 Assist in managing the workflow and schedule of Mental Health/Counseling Services to ensure an efficient and
    effective process.
    2.5 Assist the District in planning and coordination of other miscellaneous activities in connection with the District’s
    Care Zone operations.
    2.6 Monitor and advise the District Executive Staff and Board of Trustees concerning proposer’s operations in the
    District
    2.7 Assist the District in the application for any grant opportunities that may become available through private, state, or
    federal entities.
    2.8 The successful contractor must provide all personnel necessary to perform the contracted services. All personnel
    should be direct employees of the contractor unless sub-contracting has been approved in writing by the District.
    EVALUATION PROCEDURES
    3.1 The District’s Selection Committee will, using the Evaluation Factors and weightings described in Section 3.2.
    below, conduct a comprehensive, fair and impartial evaluation of all proposals received in response to this RFQ. Each
    proposal received will be analyzed to determine overall responsiveness and completeness as defined in the scope section
    and in the instructions on submitting a proposal. Failure to comply with the instructions or to submit a complete proposal
    may deem a proposal non-responsive and may, at the discretion of the Selection Committee, be eliminated from further
    evaluation. After completing its deliberations, the Selection Committee shall present its rankings and recommendations to
    the Superintendent, who shall in turn, use the Committee’s evaluation as the basis for a recommendation to the Board of
    Trustees for final selection.
    In considering the Superintendent’s recommendation the Board shall also consider the recommendation of the Selection
    Committee. However, in making the final selections but may also conduct its own interviews with proposers and may
    conduct its own evaluation of the proposals, and using the Evaluation Factors and weightings described in Section 3. 2.
    below, conduct a comprehensive, fair and impartial evaluation of all proposals received in response to this RFQ.
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