RFQ 2021-06 Mental Health-Counseling Services

Agency:	South San Antonio Independent School District/IPT
State:	Texas
Type of Government:	State & Local
NAICS Category:	621330 - Offices of Mental Health Practitioners (except Physicians) 624190 - Other Individual and Family Services
Posted Date:	Dec 2, 2020
Due Date:	Dec 16, 2020
Solicitation No:	RFQ 2021-06
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South San Antonio ISD

The South San Antonio Independent School District (“SSAISD” and/or the “District”) is soliciting proposals for MENTAL

HEALTH/COUNSELING SERVICES as more fully set out in this Request for Qualifications (“RFQ”). One (1) hard copy

original of the proposal, one (1) hard copy duplicate of the proposal, and two (2) USB drives of the proposal must be

submitted in accordance with the instructions set out herein to:

South San Antonio Independent School District

Attn: Chad P. Doucet

RFQ # 2021-06, MENTAL HEALTH/COUNSELING SERVICES

1450 Gillette Blvd

San Antonio, TX 78224

The following schedule and timelines apply to this RFQ. The following timelines are subject to change at the District’s

discretion:

Timeline

Release RFQ

Wednesday December 2nd, 2020

RFQ due

Wednesday December 16th, 2020 at 9:00 A.M. CST

Selection

December 16th, 2020

Each set of the proposal must be submitted in a binder. The original proposal must be labeled “ORIGINAL” and

contain original signatures. The copies of the original must be labeled “COPY.” Response submission must be

delivered in a sealed folder or container (i.e. envelope, box, or bin). If documents are submitted in an unsealed container

or folder, the district is not responsible for any unsealed/unlabeled documents and materials. Each binder and any

container for the binder(s) must be labeled on the outside with the Proposer’s name, address, the RFQ number and the

RFQ name. Each USB drive must be labeled with the RFQ number and the vendor name.

Proposals will be received at the above address until December 16th, 2020 at 1:00 P.M. CST. A more detailed timeline

is set out in the Instructions, Submission Requirements and Procedures section of the RFQ. Proposals will remain sealed

until the due date and time to avoid disclosure to competing proposals. Contents of proposals will remain confidential

during the negotiations period, if applicable. Only the proposal number and the identity of the Proposer(s) submitting the

proposal will be made available to the public before award of the RFQ. Proposals received after the Proposal due date

and time will not be considered.

Faxed proposals will not be accepted. Proposals must be submitted in sufficient time to be received and time-stamped at

the above location on or before the proposal due date and time. SSAISD will not be responsible for proposals

delivered late by the United States Postal Service, or any other delivery or courier services. All proposals and pricing must

remain valid for one hundred twenty (120) days from the proposal due date pending acceptance by SSAISD’s Board

of Trustees.

The district will award this RFQ to one or more firms based upon the evaluation of all proposals received. Selection for

the panel does not guarantee that a firm will receive work from the district. More details regarding the evaluation of

proposals are included below.

Chad P. Doucet

Director of Purchasing

SUBMISSION FORM

TO BE COMPLETED AND INCLUDED WITH YOUR PROPOSAL SUBMISSION

(Company Name)

______________________________________________________________________________________________

(Business Address)

(Zip Code)

The undersigned, having fully and carefully read and examined the Request for Qualifications (RFQ) Documents,

Enclosures and Addenda, hereby submits to the South San Antonio Independent School District their qualifications

proposal in accordance with the solicitation documents and addenda at the place, price and in a manner set out therein

and certifies the following;

a. Represents that to the best of its knowledge it is not indebted to the South San Antonio Independent School District.

Indebtedness to the District shall be basis for the non-award and/or cancellation of any award.

b. Certifies that no suspension or debarment is in place that would preclude receiving a federally funded contract.

c. The undersigned affirms that they are duly authorized to execute this proposal, to fully comply with the terms and

conditions of this Request for Qualifications, including all forms and attachments included herein, that this company,

corporation, firm, partnership or individual has not prepared this Proposal in collusion with any other Bidder, and that the

contents of this Proposal as to prices, terms or conditions of said Proposal have not been communicated by the undersigned

nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this

solicitation.

Signatures: Signed and submitted by:

__________________________________________

(Signature of person authorized to sign this Proposal)

___________________________________________

(Print name of person authorized to sign this Proposal)

Email: ____________________________________________________

Phone: ____________________________________________________

Fax:_______________________________________________________

An unsigned proposal shall be rejected.

SECTION I

PROPOSAL RESPONSE REQUIREMENTS

NOTE: Responses shall contain the following information and shall be submitted in the order shown below. Please address

each section in your statement of qualifications and divide each section, of your response, with identifying tabs.

Title Page:

Show the RFQ subject, the name of the proposer’s firm, address, telephone number, name of contact person, and date.

Please include the table below on the Title Page.

TAB:

Table of Contents- Clearly identify the materials by sections and page numbers

A) A cover letter including the name, address, telephone number, contact person, and title of the firm representative

authorized to respond on the firm’s behalf.

B) A brief history of the firm including the year founded and the number of years the firm has been providing Mental

Health/Counselling services to Texas clients.

C) Provide proof that your firm currently has in force an insurance policy covering (a) errors and omissions liability,

and (b) comprehensive general liability, and indicate the amount of such coverage.

D) Provide the location of firm’s offices in Texas and the number of professionals affiliated with the Proposer.

E) Experience with school districts in the last 5 years.

F) Recent work experience with SSAISD.

G) Firm’s ability and capacity to perform the work. List the firm’s current workload and the firm’s availability to

commence services immediately after being selected by the District.

H The identity, education, experience, capabilities, and accomplishments of the key team members who would be

assigned to SSAISD. Include brief resumes of these personnel.

I) A list of five (5) clients that are most comparable to South San Antonio Independent School District in size and

complexity, denoting whether they are active or inactive clients at the time of Proposal and current clients. Please

include a general description of types of services performed, types and size of issues involved, and the number of

years served for each.

J) Five references comparable to South San Antonio ISD. References should include the district name and contact

information for an individual with direct knowledge of similar work done with Texas School Districts.

K) Statement of firm’s unique qualifications.

L) Other advantages offered by your firm that would benefit SSAISD.

M) Proof of professional licenses required by Federal, and State authorities for performing various components of the

services to be provided.

N) A sample engagement letter and/or contract.

O) Complete and sign all forms included in the RFQ. Failure to complete all forms may result in disqualification.

SCOPE OF SERVICES

2.1 The scope shall include any and all Mental Health/Counseling Services that the District may require currently or in

the future. The submitting firms must be qualified to provide the required services and submit documentation as evidence

of the qualification.

2.2 Firms responding to this RFQ may be asked to provide or assist in the provision of the following services on an

ongoing basis and also for both competitive and negotiated transactions including (as applicable), but not limited to the

following:

a. Program Director Management (Director)

b. Program Development Director

c. Child Therapist Services

d. Child Psychiatrist Services

e. Office Management Services and Supplies

2.3 Attend and participate in SSAISD Care Zone team meetings.

2.4 Assist in managing the workflow and schedule of Mental Health/Counseling Services to ensure an efficient and

effective process.

2.5 Assist the District in planning and coordination of other miscellaneous activities in connection with the District’s

Care Zone operations.

2.6 Monitor and advise the District Executive Staff and Board of Trustees concerning proposer’s operations in the

District

2.7 Assist the District in the application for any grant opportunities that may become available through private, state, or

federal entities.

2.8 The successful contractor must provide all personnel necessary to perform the contracted services. All personnel

should be direct employees of the contractor unless sub-contracting has been approved in writing by the District.

EVALUATION PROCEDURES

3.1 The District’s Selection Committee will, using the Evaluation Factors and weightings described in Section 3.2.

below, conduct a comprehensive, fair and impartial evaluation of all proposals received in response to this RFQ. Each

proposal received will be analyzed to determine overall responsiveness and completeness as defined in the scope section

and in the instructions on submitting a proposal. Failure to comply with the instructions or to submit a complete proposal

may deem a proposal non-responsive and may, at the discretion of the Selection Committee, be eliminated from further

evaluation. After completing its deliberations, the Selection Committee shall present its rankings and recommendations to

the Superintendent, who shall in turn, use the Committee’s evaluation as the basis for a recommendation to the Board of

Trustees for final selection.

In considering the Superintendent’s recommendation the Board shall also consider the recommendation of the Selection

Committee. However, in making the final selections but may also conduct its own interviews with proposers and may

conduct its own evaluation of the proposals, and using the Evaluation Factors and weightings described in Section 3. 2.

below, conduct a comprehensive, fair and impartial evaluation of all proposals received in response to this RFQ.

RFQ 2021-06 Mental Health-Counseling Services

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