RFQ - MATERIALS SOLUTION CENTER

Agency: Town of West Hartford
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
Posted Date: Dec 4, 2020
Due Date: Jan 7, 2021
Solicitation No: 210015
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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RFQ - MATERIALS SOLUTION CENTER

BID NUMBER: 210015
DUE DATE & TIME: JANUARY 7, 2021 2:00 pm
BUYER INT: TB

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Town of West Hartford
Request for Qualifications Materials Solution Center Bid #210015
This RFQ is to identify qualified vendors to design, develop, operate and maintain the Materials Solution
Center on the Department of Public Works (DPW) Brixton Street property utilizing innovative approaches to
its operation, and maintaining a material solution center.
All responses are due by 2:00PM, January 7, 2021
Questions shall be sent to Tammy Bradley at tammyb@westhartfordct.gov no later than 4:00 PM
December 21, 2020. Responses will be posted in an addendum.
This document comprises the following sections:
Section I:
Section II:
Section III:
Section IV:
Company Information
Project Description and Timeline
Evaluation Criteria and Instructions
Qualifications and Experience
Section I: Company Information
Company information
Company Name
RFQ Title
Town of West Hartford DPW
DPW – Materials Solution Center
RFQ Date Issued: 12/7/20
Response Deadline: 1/7/2021 2:00 PM
Company
Description
The Town of West Hartford is located in central Connecticut adjacent to and west of the City
of Hartford, the state capital. The towns of Bloomfield, Newington, Farmington and Avon
also border the Town. West Hartford is approximately 100 miles southwest of Boston and
approximately 100 miles northeast of New York City. The Town, a residential suburb in the
Hartford metropolitan area encompasses 22.2 square miles and has a population of 61,198.
West Hartford has access to the two major highways in central Connecticut; Interstate
Route 91 and 84, the latter of which has exits in the Town. The Town is also served by US
Routes 6 and 44 and State Routes 4, 173, 185 and 218. Amtrak provides passenger rail
service for the area with Bradley International Airport 20 miles north of the center of West
Hartford. Public Transportation is provided by Connecticut’s Department of Transportation.
The largest public utilities are Eversource Energy, Connecticut Natural Gas (CNG) and the
Metropolitan District Commission (MDC).
West Hartford is comprised primarily of properties with singlefamily owner occupied mid to
upper price range dwellings. The Town’s Public Schools consist of two high schools, three
middle schools and 11 elementary schools. There are 17 private and parochial elementary
through high schools, plus three universities.
Section II: Project Description
Project information
The focus of this project is to design, develop, operate and maintain the Materials Solution
Center on the Department of Public Works (DPW) Brixton Street property utilizing
innovative approaches to its operation, and maintaining a material solution center. The
intent is to support waste reduction and material contamination goals by source separation,
diversion and recycling in a cost effective and affordable manner.
Project
Description
The current Recycling Center is a transfer station located at the Brixton Street Public Works
facility used to collect residentially generated DEEP mandated recyclable materials including
cardboard, boxboard, paper, mixed material (recyclables #17), metal and product
stewardship programing (mattresses, paint, ewaste, textiles) generating approximately 200
tons annually.
In close proximately to the recycling center is a commercially operated yard waste recycling
operation situated on Town land which has a contract to accept and compost the Town’s
municipally generated and residential green waste. The company also processes
commercial landscape and wood vegetation waste trucked to the facility for processing.
Approximately 1,400 tons of yard waste/brush/debris and 1,100 tons of leaves are collected
annually at this site.
The outcome of this RFQ will be the cataloguing and prequalification of vendors for an
upcoming RFP.
The proposal must include experience and knowledge of waste material management
practices and solutions for core materials the Town generates including:
1. Leaves – Each year (Fall) the Town collects residential leaves curbside in biodegradable
brown bags bagged.
2. Town Landscape Waste – Seasonal landscape waste generated by town residences and
grounds maintenance crews including whole trees and stumps.
3. DEEP mandated recyclables
4. Product Stewardship Programs – Inclusive of mattress’s, paint, ewaste, textiles, and
future programing
5. Metal
Project Goals
Experience and knowledge of innovated approaches to material management solution
should include, but are not limited to:
1. Food Waste Diversion
2. Glass
3. House Hold Hazardous Waste (HHW)
4. Bulky Waste
5. Commercial Landscape Waste – Yard waste, seasonal leaves, brush, chunk wood, tree
stumps, and like green vegetation waste.
Qualified candidates shall identify and include:
1. Their experience in private / public partnerships
2. Their experience and knowledge of transfer station development including
infrastructure and operations.
3. Their experience with obtaining environmental permits and knowledge of CT DEEP
regulations, protocols and adherence.
4. The proposer’s experience with other O&M agreements in waste management
operations.
INSTRUCTIONS FOR PROPOSALS:
Electronic responses will be accepted at the Department of Financial Services until 2:00 pm
on January 7, 2018. Please follow instructions for registration. An original reply to this RFQ
of the Proposer’s information must be delivered to the following:
Peter Privitera
Director of Financial Services
Town of West Hartford
Department of Financial Services
50 South Main Street
West Hartford, CT 06107
All RFQ packages should be clearly marked and sealed with the Proposer’s name and the
words “Request for Qualifications Materials Solution Center Bid #210015
A. RFQ Cost
Proposers are responsible for all costs incurred in the development and submission
of their information packages. The Town assumes no contractual obligation as a result
of the issuance of this RFQ, the preparation or submission of information by a
Proposer.
B. Prime Respondent Responsibility & Third Party Relationships
The Proposer should clarify its relationships with parties supplying portions of the RFQ
solution and specify the portions that each party is providing.
C. Instructions to Proposers
1. At the date of opening, it will be presumed that each Proposer has made a thorough
examination of all information relative to the services to be performed under this
contract; is satisfied as to the actual conditions and requirements of the services; and
has read and become familiar with the RFQ documents.
2. The Town reserves the right to reject proposal for any reason the Town deems
advisable and to award a contract to any of the Proposers of service at the sole
discretion of the Town. Any item required in this request for Proposal that is not
included in a respondent’s Proposal shall be specifically noted. If there are no
specifically noted exclusions in a Proposal it will be assumed that the Proposer
accepts and understands all of the requirements of this RFQ.
3. Questions/Inquiries: Any questions or clarifications about this RFQ should be
addressed to Tammy Bradley, Sr. Buyer, Town of West Hartford, 50 South Main
Street, West Hartford, Connecticut 06107 at tammyb@westhartfordct.gov. no later
than 4:00 PM on December 21, 2020.
4. All RFQ responses will be considered confidential information and will not be available
for public viewing until a contract award is made.
5. Any proposals must be valid for a period of 120 days from the due date.
6. Vendors who are furnished a copy of this RFQ are requested to submit a receipt
acknowledgement as soon as possible indicating their intention to participate in the
RFQ process to ensure timely receipt of potential corrections, cancellation and
addenda. Acknowledgements shall be emailed to Tammy Bradley, Sr. Buyer, Town
of West Hartford, at tammyb@westhartfordct.gov.
7. Proposers shall provide insurance coverage per the attached Indemnification and
Insurance Exhibit.
D. Taxes
The Town is a qualified tax-exempt institution and as such is not liable for any federal,
state, or local excise, sales, use, property or other taxes that Proposer may incur as
a result of this agreement. The successful Proposer will be obligated to pay property
taxes to the Town with respect to any of the Proposer’s taxable personal property,
motor vehicles or real estate within West Hartford which may be used in conjunction
with the performance of this agreement.
E. Indemnification
This RFQ does not have insurance and indemnification requirements. However those
who are selected to participate in the RFP process will be required to meet the Town’s
Indemnification and Insurance Exhibit.
F. Compliance with Laws
Proposer shall operate and maintain all properties and perform all of the services
required in the RFQ in full compliance with all appropriate federal, state and local laws
and regulations.
G. NonDiscrimination
The Proposer in performing under this agreement shall not discriminate against any
workers, employee or applicant or any member of the public because of race, creed,
color, religion, age, sex, marital status, national origin, mental retardation or physical
disability, including but not limited to blindness, unless it is shown by Proposer that
such disability prevents performance of the work involved, in any manner prohibited
by the laws of the United States or the State of Connecticut, nor otherwise commit an
unfair employment practice. Proposer will take affirmative action to insure that
applicants are employed and that employees are treated during employment without
regard to their race, creed, color, religion, age, sex, marital status, national origin
mental retardation or physical disability, including but not limited to blindness, unless
it is shown by Proposer that such disability prevents performance of the work involved,
in any manner prohibited by the laws of the United States or the State of Connecticut,
nor otherwise commit an unfair employment practice. Proposer agrees that this non-
discrimination clause will be incorporated in all contracts entered into by it with
suppliers of services or materials, contractors and sub-contractors and all labor
organizations furnishing skilled, unskilled and craft unions skilled labor or whom may
perform any such labor or services in connection with this agreement.
H. Contract for Services
The Town and Proposer expressly agree that this is an agreement for the provision
of the specific services herein described; that Proposer is to perform those services
for the term set forth herein and pursuant to the provisions of this agreement; that the
Proposer(s) are independent contractors, not employees of the Town, for these
purposes and as such neither they nor their employees are entitled to any Town
employment benefits, including without limitation, life and health insurance, vacation
and sick leave, pension rights or workers compensation.
I. Insurance
This RFQ does not have insurance and indemnification requirements. However those
who are selected to participate in the RFP process will be required to meet the Town’s
Indemnification and Insurance Exhibit.
J. Public Information & Ownership of Documents
All proposals submitted and information included therein or attached thereto shall
become public records upon their delivery to the Town. All documents created by the
Proposer during the completion of their contract requirements shall become the
property of the Town, including any data bases and information systems that are
created.
K. Examination of Documents
Proposers shall thoroughly examine and be familiar with these Proposal documents.
The failure or omission of any Proposer to examine these documents shall in no way
relieve any Proposer of obligations with respect to this Request for Proposal. The
submission of a Proposal shall be taken as prima facie evidence of compliance with
this paragraph. The response and the Request for Proposal shall become part of any
agreement by reference.
TO ALL VENDORS DOING BUSINESS WITH WEST HARTFORD.
Please register in our new vendor self service center
Benefits to vendors include:
1. Notification of upcoming bids
2. Ability to see Purchase Orders and Contracts
3. Information regarding payments to you
4. The ability to update your company’s information such as phone number and emails
5. The ability to provide us with all of the commodity codes for your company.
Please go to the following site
https://selfservice.westhartfordct.gov/MSS/Vendors/default.aspx
Create a user name and password for your company. Password must be at least 8 characters and contain a
Capital and a lower case letter, a number and a symbol.
At the bottom of the page, fill in your vendor number (created by West Hartford) and your tax ID.
Your vendor number is printed on your check above your company name
Continue filling in required information. Do not forget to choose commodity codes. These codes can be
found under vendor information. We will notify you of upcoming bids by the codes that you have picked.
In addition, please download a W9 from the resources icon on the upper right hand side of the page.
Then scan and add it to the attachments under vendor information.
Please call 8605617471 if you have any questions.

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