RFQ 2021-03 LEGAL SERVICES

Agency: South San Antonio Independent School District/IPT
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541110 - Offices of Lawyers
Posted Date: Dec 2, 2020
Due Date: Dec 17, 2020
Solicitation No: RFQ 2021-03
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  • RFQ 2021-03 LEGAL SERVICES
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    South San Antonio ISD
    The South San Antonio Independent School District (“SSAISD” and/or the “District”) is soliciting qualifications for
    LEGAL SERVICES as more fully set out in this Request for Qualifications (“RFQ”). One (1) hard copy original of the
    proposal, one (1) hard copy duplicate of the proposal, and two (2) USB drives of the proposal must be submitted in
    accordance with the instructions set out herein to:
    South San Antonio Independent School District
    Attn: Chad P. Doucet
    RFQ # 2021-03, LEGAL SERVICES
    1450 Gillette Blvd
    San Antonio, TX 78224
    The following schedule and timelines apply to this RFQ. The following timelines are subject to change at the District’s
    discretion:
    Timeline
    Release RFQ
    Thursday December 3rd, 2020
    RFQ due
    Thursday December 17th, 2020 at 11:00 AM CST
    Evaluation period
    December 17th, 2020 February 12th, 2021
    Selection
    February 17th, 2021
    Each set of the proposal must be submitted in a binder. The original proposal must be labeled “ORIGINAL” and
    contain original signatures. The copies of the original must be labeled “COPY.” Response submission must be
    delivered in a sealed folder or container (i.e. envelope, box, or bin). If documents are submitted in an unsealed container
    or folder, the district is not responsible for any unsealed/unlabeled documents and materials. Each binder and any
    container for the binder(s) must be labeled on the outside with the Proposer’s name, address, the RFQ number and the
    RFQ name. Each USB drive must be labeled with the RFQ number and the vendor name.
    Proposals will be received at the above address until December 17th, 2020 at 11:00 A.M., CST. Proposals will
    remain sealed until the due date and time to avoid disclosure to competing proposals. Contents of proposals will remain
    confidential during the negotiations period, if applicable. Only the proposal number and the identity of the Proposer(s)
    submitting the proposal will be made available to the public before award of the RFQ. Proposals received after the
    Proposal due date and time will not be considered.
    Faxed proposals will not be accepted. Proposals must be submitted in sufficient time to be received and time-stamped
    at the above location on or before the proposal due date and time. SSAISD will not be responsible for proposals
    delivered late by the United States Postal Service, or any other delivery or courier services. All proposals and pricing
    must remain valid for one hundred twenty (120) days from the proposal due date pending acceptance by SSAISD’s
    Board of Trustees.
    1
    The district will award this RFQ to one or more firms based upon the evaluation of all proposals received. Selection for
    the panel does not guarantee that a firm will receive work from the district. More details regarding the evaluation of
    proposals are included below.
    Chad P. Doucet
    Director of Purchasing
    2
    SUBMISSION FORM
    TO BE COMPLETED AND INCLUDED WITH YOUR PROPOSAL SUBMISSION
    (Company Name)
    ______________________________________________________________________________________________
    (Business Address)
    (Zip Code)
    The undersigned, having fully and carefully read and examined the Request for Qualifications (RFQ) Documents,
    Enclosures and Addenda, hereby submits to the South San Antonio Independent School District their qualifications
    proposal in accordance with the solicitation documents and addenda at the place, price and in a manner set out therein
    and certifies the following;
    a. Represents that to the best of its knowledge it is not indebted to the South San Antonio Independent School
    District.
    Indebtedness to the District shall be basis for the non-award and/or cancellation of any award.
    b. Certifies that no suspension or debarment is in place that would preclude receiving a federally funded contract.
    c. The undersigned affirms that they are duly authorized to execute this proposal, to fully comply with the terms
    and conditions of this Request for Qualifications, including all forms and attachments included herein, that this company,
    corporation, firm, partnership or individual has not prepared this Proposal in collusion with any other Bidder, and that the
    contents of this Proposal as to prices, terms or conditions of said Proposal have not been communicated by the
    undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official
    opening of this solicitation.
    Signatures: Signed and submitted by:
    __________________________________________
    (Signature of person authorized to sign this Proposal)
    ___________________________________________
    (Print name of person authorized to sign this Proposal)
    Email: ____________________________________________________
    Phone: ____________________________________________________
    Fax:_______________________________________________________
    An unsigned proposal shall be rejected.
    3
    SECTION I
    PROPOSAL RESPONSE REQUIREMENTS
    NOTE: Responses shall contain the following information and shall be submitted in the order shown below. Please
    address each section in your statement of qualifications and divide each section, of your response, with identifying
    tabs.
    Title Page:
    Show the RFQ subject, the name of the proposer’s firm, address, telephone number, name of contact person, and date.
    Please include the table below on the Title Page.
    TAB:
    A) Table of Contents- Clearly identify the materials by sections and page numbers
    B) A written summary that fairly and briefly depicts its proficiency, experience and capability to provide legal counsel
    with respect to specific areas of practice. (Include what percentage of your practice that is devoted to school
    law.)
    C) A list by individual, of credentials of all principals and staff attorneys that would service the DISTRICT account,
    showing formal education and certification in specific areas of law. Documentation should detail proposed staff
    member’s tenure with the firm, as well as in the legal profession. An account manager for billing purposes and
    supervisor for work assignments for District work should be identified. Special mention should be made of direct
    technical supervisors and key technical personnel, and approximate percentage of the total time each will be
    available for this project. The technical areas, character and extent of participation by any subcontractor or
    consultant activity must be identified.
    D) A list of five (5) clients that are most comparable to DISTRICT in size and complexity, denoting whether they are
    in an active or inactive status.
    E) A list of all school district clients for the last five (5) years and discuss services that the organization has provided
    and/or performed for each client.
    F) A brief biographical summary for each principal and staff attorney that would be assigned to the DISTRICT
    account.
    G) A list of five (5) references from the client list that could provide an accurate representation of the respondent’s
    performance history with that client and discuss services that the organization has provided and/or performed
    for each client.
    H) A sample letter of engagement and a proposed draft contract should be included in the Respondent's proposal.
    I) A list of all active professional memberships, by individual.
    J) A general statement of philosophy regarding the role of counsel in the setting of a Texas public school district.
    K) A listing of the principals’ and staff attorneys’ most current professional continuing education activities conducted
    within the last twenty-four (24) months.
    L) Respondent must provide a copy of the firm’s Errors and Omissions Insurance Coverage.
    M) State whether any attorney proposed to work on DISTRICT matters has ever had a grievance or complaint
    submitted pursuant to the applicable disciplinary rules or has ever been sued for malpractice in connection with
    any type of legal representation within the past 10 years.
    N) Completion of the following: In a separate sealed envelope
    1. Proposal submittal form (including manual signature)
    2. All other applicable forms in this proposal must be completed and returned with this proposal.
    O) A general fee structure, provided on a per hour basis for all:
    1. Partners, Senior Attorney, Junior Attorney, professional, administrative, clerical, and support staff;
    2 A listing of legal expenses that the District must reimburse the law firm that is not part of the hourly monthly legal
    expenses.
    4
    SECTION II
    SCOPE OF WORK
    2.1. SCOPE OF WORK
    Proposers are expected to examine the scope of work, standard provisions and all instructions. Failure to do so will be
    at the proposer's risk. Offers submitted on other than authorized forms or with different terms or provisions may be
    considered to be non-responsive.
    At minimum, the district is seeking information and qualifications for the provision of legal services to be provided by the
    proposer in the following areas:
    .1 General School Law
    .2 Trustee Elections, including Redistricting
    .3 Student Records
    .4 Juvenile Justice Issues
    .5 Family Law
    .6 Freedom of Religion and First Amendment Issues
    .7 Open Meetings/ Open Government:
    .8 Construction Law
    .9 Employment/Labor Law
    .10 Compliance with Federal Civil Rights Law
    .11 School and General Public
    .12 Purchasing/Competitive Bidding:
    .13 School Personnel
    .14 Americans with Disabilities Act Compliance:
    .15 State and Federal Regulations; Local Planning, Zoning and Environmental Ordinances:
    .16 Intellectual Property Law and Copyright Issues
    .17 Board Meetings
    .18 Governmental Tort Claims
    .19 Official/Governmental Immunity:
    .20 Parental Rights:
    .21 Representation before Texas Education Agency
    .22 Reviewing and Developing Board Policies and Procedures:
    .23 Training:
    .24 Contracts
    2.2 SPECIFIC CONDITIONS
    Lawyers and law firms responding to specific practice areas in the RFQ shall have demonstrated experience and
    expertise in those areas and must provide those services at rates affordable for the district. Providers will be graded on
    these elements as well as those specifically enumerated in “Evaluation Factors” below. Experience in representing
    governmental bodies in some practice areas is preferred, but is not required. Law firms may submit proposals in one or
    more practice areas.
    5

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