RFQ For Planning, Engineering And Design Services For Safe Streets Projects- 4.5 Year Contract Addendum 1

Agency: City of Providence
State: Rhode Island
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Jan 16, 2024
Due Date: Jan 29, 2024
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RFQ For Planning, Engineering And Design Services For Safe Streets Projects- 4.5 Year Contract Addendum 1

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Procurement #: 43591>
CITY OF PROVIDENCE, RHODE ISLAND
Department: Planning and Development
RFP Title: RFQ For Planning, Engineering And Design Services For Safe Streets Projects- 4.5
Year Contract
Opening Date: 01/29/2024
Addendum #: 1
Issue Date: 01/16/2024
The purpose of this addendum is:
Answer questions received so far, provide pre-bid recording and attendance report, and amend
page 11 of RFQ.
Providence City Hall
25 Dorrance Street
Providence, RI 02903
Bid Addendum #1
Planning, Engineering, And Design Services
for Safe Streets Projects
MinuteTraq ID: 43591
DEPARTMENT OF PLANNING AND DEVELOPMENT
ADDENDUM NO. 1
Planning, Engineering, and Design
For Safe Streets Projects
PROVIDENCE, RHODE ISLAND
The information, clarifications and revisions contained in this addendum are to be incorporated as
ADDENDUM NO. 1 – PLANNING, ENGINEERING, AND DESIGN SERVICES FOR SAFE STREETS PROJECTS (4.5
YEAR BLANKET CONTRACT). All referenced changes are to become part of the Contract Documents:
This addendum answers initial questions submitted to the Planning Department,
Attendance at the pre-bid meeting as well as the recording link are included,
An amended page 11 of the RFQ is also included.
Q: Do respondents need to submit qualifications for all tasks or just those they’re interested in?
A: Respondents should only submit qualifications for tasks they are interested in.
Q: Will the on-call be just Safe Streets For All work or other work as well?
A: This contract will only be for work completed as part of the Safe Streets For All grant.
Q: The RFQ asks for both a cover letter to be included before the forms and a letter of transmittal to
be included in the Bidder’s Proposal Packet. Do we need to include letters in both places?
A: There should be one letter at the beginning of the response. On page 12 of the RFQ, this
letter is referred to as a "Letter of Transmittal” signed by an authorized signatory and stating
which tasks you are submitting qualifications for. On page 18 this same letter is referred to in
the scoring methodology as a “Cover Letter” and adds that this letter must bind you to all
commitments of your proposal. Respondents could submit one proposal with this letter at the
front and sections for each task separated by tabs.
Q: Can an authorized signatory sign the forms/cover letter, or does it have to be someone with the
title of “Officer”?
A: Page 12 of the RFQ says “signed by an owner, officer, or other authorized agent of the
respondent”, and while page 18 does say “signed by an officer”, as long as the signatory has the
authority to bind the respondent to the commitments in the proposal, they do not need to be
an officer in title.
Q: Will you accept digital signatures in place of ink signatures?
A: For proposal submission, a digital signature with date on it is fine. For contract signatures, the
City requires ink signatures
ADDENDUM NO. 1 | Page 2 of 5
DEPARTMENT OF PLANNING AND DEVELOPMENT
ADDENDUM NO. 1
Planning, Engineering, and Design
For Safe Streets Projects
PROVIDENCE, RHODE ISLAND
Q: Please clarify whether teams will be considered. Sometimes there are small subcontracting needs
such as for historic or archaeological work.
A: For the qualification evaluation, respondents’ in-house capabilities will be the only
consideration. During task order negotiation, subcontractors for small portions of the task order
scope will not be prohibited.
Q: Which submission requirements are required to be included separately for each task versus once
for the whole response?
A: The Letter of Transmittal, Company Introduction, and Client References mentioned on page
12 of the RFQ should be included once for the whole response. References should be included
who can speak to each task submitted for. Relevant experience for each task should be listed
separately. The areas of experience listed on page 20 of the RFQ indicate which tasks the City
believes are relevant to each, and respondents should follow that guidance when describing
experience for each task. When an area of experience in this list does not specify tasks it’s
relevant to, the City believes it is relevant to each task.
Q: Should Project Approach and Understanding be included for each task separately?
A: Yes, keeping in mind that all tasks associated with this solicitation are toward the same grant-
funded project for Urban Trail Network Improvements, so there will be some overlap.
Q: Are there any requirements for MBE/WBE or DBE? Page 13 of the RFQ references monthly
MBE/WBE reports.
A: The City aspires to carry out a policy of supporting the participation of firms owned and
controlled by minorities (MBEs) or women (WBEs) in the City’s construction projects. Local
ordinance provides that MBEs and WBEs are to be included in all solicitations and that the City
shall strive to achieve a goal of 10% participation of MBEs and 10% participation of WBEs in all
City projects/contracts. With respect to DBE, respondents are encouraged to familiarize
themselves with federal regulations available at 2 CFR 200.321. Further guidance with respect to
MBE/WBE and DBE goals, and any waivers that may apply, will be provided at the contracting
stage.
ADDENDUM NO. 1 | Page 3 of 5
DEPARTMENT OF PLANNING AND DEVELOPMENT
ADDENDUM NO. 1
Planning, Engineering, and Design
For Safe Streets Projects
PROVIDENCE, RHODE ISLAND
Q: Since there is some overlap between the corridors in Task 1 and the intersections in Task 2, what is
the intent in terms of different teams working on overlapping/abutting locations versus having the
same respondent working on overlapping locations?
A: There is no intent one way or the other and it will depend on which firms qualify for each
task. Clear geographic boundaries between different respondents’ responsibilities will be
provided.
Q: Should there be three references overall or three references per task?
A: Minimum three references overall, but make sure that included in that list are references
who can speak to all the different necessary experience for the tasks you’re submitting for.
Q: The question deadline of 1/23 is close to the submittal deadline of 1/29. How soon after 1/23 will
answers be provided? Might those dates be adjusted to provide more time between them?
A: The City does not expect to adjust the dates. Answers to questions will be provided as soon as
feasible, with a goal of answering questions received on 1/23 with an addendum within 1-2
business days.
Q: Clarify the submittal due date one more time?
A: 2:15pm on January 29th.
ADDENDUM NO. 1 | Page 4 of 5

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