RFQ 19-21 Construction Management for Competition Pool

Agency: University of North Florida
State: Florida
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: May 29, 2019
Due Date: Jun 4, 2019
Solicitation No: RFQ 19-21
Bid Source: Please Login to View Page
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  • RFQ 19-21 Construction Management for Competition Pool


    Non-mandatory pre-submittal conference:

    May 17, 2019 at 1:30 p.m., Hicks Hall / Miramar Conference Room

    Bid Due:

    June 4, 2019 @ 2:00 p.m, Hicks Hall / Miramar Conference Room


    Dianna White



    Addendum 1


  • Attachment Preview

    Page 1 of 12 Pages
    May 3, 2019
    4892 First Coast Technology Pkwy
    Hicks Hall Bldg. 53, Suite 2950
    Jacksonville, FL 32224-2645
    Phone: 904-620-2730
    2 p.m. on June 4, 2019
    and may not be withdrawn within 90 days after such date and time.
    Acknowledgement Form
    RFQ No.
    RFQ 19-21
    Dianna White
    Construction Management for Competition Pool
    Check All Applicable
    Government Classifications:
    African American
    Native American
    Small Business
    Government Agency
    American Women
    Women Owned
    Service Disabled Veteran
    The proposal tabulation and Notice of Intended Decision with recommended
    award will be posted for review by interested parties at the University of North
    Florida website - http://www.unf.edu/procurement/ and will remain posted for
    a period of 72 hours. Failure to file a protest in accordance with University of
    North Florida Regulation 13.0020R, or failure to post the bond or other
    security as required in UNF Regulations 13.0020R and 13.0030R, shall
    constitute a waiver of protest proceedings.
    SEALED PROPOSALS: All Proposal sheets and this form must be executed and submitted in a sealed envelope. (DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE.) The face of
    the envelope shall contain, in addition to the above address, the proposal number, date and time of the proposal opening and the company name. All Proposals are subject to the conditions specified herein.
    Those which do not comply with these conditions are subject to rejection.
    1. EXECUTION OF PROPOSAL: Proposal must contain a manual original signature
    of authorized representative in the space provided above. Proposal must be typed or
    printed in ink. Use of erasable ink is not permitted. All corrections to prices made by
    Proposer must be initialed.
    2. NO PROPOSALSUBMITTED: If not submitting a proposal, respond by returning
    only this Proposal acknowledgment form, marking it "NO PROPOSAL" and explain the
    reason in the space provided above. Failure to respond three times in succession
    without justification may be cause for removal of the supplier's name from the Proposal
    mailing list. NOTE: To qualify as a respondent, Proposer must submit a "NO
    PROPOSAL" and it must be received no later than the stated Proposal opening date
    and hour.
    3. PROPOSAL OPENING: Shall be public on the date, location and the time specified
    on the proposal form. It is the Proposer's responsibility to assure that the Proposal is
    delivered at the proper time and place of the Proposal opening. Proposals which for
    any reason are not so delivered will not be considered. Offers by telephone or facsimile
    are not acceptable. NOTE: Proposal tabulations will be available after the notice of
    intended decision or thirty days after the Proposal opening, whichever is earlier.
    Proposal tabulations will not be provided by telephone.
    4. DISQUALIFICATION OF PROPOSAL: More than one proposal from an individual,
    firm, partnership, corporation or association under the same or different names will not
    be considered. Reasonable grounds for believing that an offerer is involved in more
    than one proposal for the same work will be cause for rejection of all proposals in which
    such offerers are believed to be involved. Any or all proposals will be rejected if there
    is reason to believe that collusion exists between offerers. Proposals in which prices
    obviously are unbalanced will be subject to rejection.
    5. PRICES, TERMS AND PAYMENT: Firm prices shall be proposed and will include
    all packing, handling, shipping charges, and delivery to the destination shown herein.
    (a) TAXES: The University of North Florida does not pay Federal Excise and Sales taxes
    on direct purchases of tangible personal property. The Florida Tax Exempt Number is 85-
    8012708261C-2. This exemption does not apply to purchases of tangible personal property
    in the performance of contracts for the improvement of state-owned real property.
    (b) DISCOUNTS: Cash discount for prompt payment shall not be considered in
    determining the lowest net cost for bid evaluation purposes. However, every effort will be
    made to take the discount in the time offered.
    (c) MISTAKES: Bidders are expected to examine the specifications, delivery schedule,
    proposed prices, extensions, and all instructions pertaining to supplies and services.
    Failure to do so will be at bidder’s risk. Unit prices proposed will govern in award.
    (d) INVOICING AND PAYMENT: The University’s obligation is payable only and solely
    from funds appropriated for the purpose of this agreement. The University shall mail the
    Successful Vendor’s payment within 40 days after receipt of an acceptable invoice and
    receipt, inspection and acceptance of the goods and/or services provided in accordance
    with the terms and conditions of the Agreement. Failure to mail payment within 40 days
    shall result in the University paying interest at the rate established pursuant to Florida
    Statutes §55.03(1), Fla. Stat. These provisions apply only to any undisputed amounts for
    which payment has been authorized.
    (e) CONDITION AND PACKAGING: It is understood and agreed that any item offered or
    shipped as a result of this Proposal shall be a new, current standard production model
    available at the time of this Proposal. All containers shall be suitable for storage or
    shipment and all prices shall include standard commercial packaging.
    (f) SAFETY STANDARDS: Unless otherwise stipulated in the Proposal, all manufactured
    items and fabricated assemblies shall comply with applicable requirements of Occupational
    Safety and Health Act and any standards there under.
    6. CONFLICT OF INTEREST: In accordance with the Code of Ethics for Public Officers
    and Employees, §112, Fla. Stat. (Part III), the Agency shall not hire, and shall not permit
    any subcontractor or other person, firm or business entity with whom the proposer/bidder
    is engaged in a combined effort to perform this agreement to hire any person who is a
    University officer or employee unless the University consents in writing after full written
    disclosure of the surrounding facts. No officer or employee of the University shall have
    a financial interest, direct or indirect, in this contract unless the University consents in
    wiring after full written disclosure of the surrounding facts. If the proposer/bidder is an
    employee of any agency or entity of the State of Florida, the proposer/bidder must
    attached a completed dual compensation form evidencing approval by the
    proposer/bidder’s primary employer.
    7. SELECTION: As the best interest of the University of North Florida may require, the
    right is reserved to make selections by individual item, group of items, all or none, or a
    combination thereof; to reject any and all proposals or waive any minor irregularity or
    technicality in RFQ’s received. Proposers are cautioned to make no assumption unless
    their RFQ has been evaluated as being responsive.
    8. INTERPRETATIONS/DISPUTES: Any questions concerning conditions or
    specifications shall be directed in writing to the Procurement Department. Inquiries must
    reference the date of Bid opening and the Proposal number. No interpretations shall be
    considered binding unless provided in writing by the University of North Florida in
    response to requests in full compliance with this condition. Any person who is affected
    adversely by the University's notice of intended decision shall file with the University a
    notice of protest, in writing, within 72 hours after the posting of the Proposal tabulation or
    after receipt of the notice of the University's decision or intended decision and shall file a
    formal written protest within 10 days after the date the notice of protest was filed. With
    respect to a protest of the specifications contained in a Request For Proposal, the notice
    of protest shall be filed, in writing, within 72 hours after the receipt of the project plans
    and specifications or intended project plans and specifications and the formal written
    protest shall be filed within 10 days after the date the notice of protest is filed. Failure to
    file a notice of protest or failure to file a formal written protest within the time prescribed
    in section §120.57(3), Fla. Stat., or failure to post the bond or other security required by
    Procurement Regulations 13.0010R, 13.0020R, 13.0030R or any other provision of law
    within the time allowed for filing a bond or other security shall constitute a waiver of
    proceedings under §120, Fla. Stat.
    9. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may
    be imposed which would necessitate alteration of the material, quality, workmanship or
    performance of the items offered in this Proposal prior to their delivery, it shall be the
    responsibility of the successful Proposer to notify the purchaser at once indicating, in
    writing, the specific regulation which requires an alteration. The University of North
    Florida reserves the right to accept any such alteration, including any price adjustments
    occasioned thereby, or to cancel the contract at no expense to the University.
    reference. Request for return of samples shall be accompanied by instructions which
    include shipping authorization and name of carrier and must be received with the proposal.
    If instructions are not received within this time the commodities shall be disposed of by the
    University of North Florida.
    18. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at
    destination unless otherwise provided. Title and risk of loss or damage of all items shall
    be the responsibility of the contract supplier until accepted by the University, unless loss or
    damage results from negligence by the University. The contract supplier shall be
    responsible for filing, processing and collecting all damage claims. However, to assist him
    the in the expeditious handling of damage claims, the University will: (a) record any
    evidence of visible damage on all copies of the delivering carrier’s Bill of Lading (b) report
    damage (visible or concealed) to the carrier and contract supplier confirming such reports
    in writing within 15 days of delivery, requesting that the carrier inspect the damaged
    merchandise (c) retain the item and it’s shipping container, including inner packing material
    until inspection is performed by the carrier, and disposition given by the contract supplier
    (d) provide the contract supplier with a copy of the carriers Bill of Lading and damage
    inspection report.
    19. PATENTS AND ROYALTIES: The Proposer shall indemnify and hold harmless the
    University of North Florida Board of Trustees, its officers, agents and employees from
    liability of any nature or kind, including cost and expenses for or on account of any
    copyrighted, patented, or un-patented invention, process, or article manufactured or used
    in the performance of the contract, including its use by the University of North Florida. If
    the Proposer uses any design, device, or materials covered by letters, patent or copyright,
    it is mutually agreed and understood without exception that the proposal prices shall include
    all royalties or costs arising from the use of such design, device, or materials in any way
    involved in the work.
    20. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested and/or
    inspected for compliance with specifications by the Florida Department of Agriculture and
    Consumer Services, or by other appropriate testing facilities. The data derived from any
    tests for compliance with specifications are public records and open to examination thereto
    in accordance with §119, Fla. Stat. Items delivered not conforming to specifications may
    be rejected and returned at vendor's expense. These items and items not delivered as per
    delivery data in the proposal and/or purchase order may result in proposer being found in
    default in which event any and all re procurement costs may be charged against the
    defaulting contractor. Any violation of these conditions may also result in the proposer's
    name being removed from the University of North Florida's vendor mailing list and the
    Department of Management Services, Division of Purchasing, mailing list.
    10. LEGAL REQUIREMENTS: Applicable provision of all federal, state, county and local
    laws and of all ordinances, rules and regulations shall govern development, proposal and
    evaluation of all Bids received in response hereto and shall govern any and all claims
    and disputes which may arise between person(s) submitting a Proposal response hereto
    and the University of North Florida, by and through its officers, employees and authorized
    representatives or any other person, natural or otherwise. Lack of knowledge by any
    Proposer shall not constitute a cognizable defense against the legal effect thereof. Any
    violations of these conditions may also result in the Proposers name being removed from
    the University of North Florida's vendor mailing list and the Department of Management
    Services, Division of Purchasing, mailing list.
    11. LOBBYING: Contractor is prohibited from using funds provided under any contract
    or purchase order for the purpose of lobbying the Legislature or any official, officer,
    commission, board, authority, council, committee, or department of the executive branch
    or the judicial branch of state government.
    21. PUBLIC RECORDS: All RFQ Proposal information submitted and opened becomes
    subject to the Public Records Law set forth in §119.071, Fla. Stat., amended and approved
    by the Governor of the State of Florida, filed June 2, 2011.
    22. PUBLIC RECORDS CANCELLATION: With respect to a resulting contract and/or
    purchase order, proposer/bidder will allow public access to all documents, papers, letters
    or other material subject to the provision of Florida’s Public Records Law, §119, Fla. Stat.,
    and made or received in conjunction with this Agreement. Refusal by proposer/bidder to
    allow such public access will be grounds for unilateral cancellation of this Agreement by
    UNF and for imposition of any remedy or penalty available under law. Proposer/bidder will
    indemnify and hold harmless the University of North Florida, Board of Trustees and State
    of Florida, their officers, employees and agents from and against any and all costs, losses,
    damages, liabilities, expenses, demands and judgments, including court costs and
    attorney’s fees, which may arise out of, or be consequent upon, any public records which
    proposer/bidder maintained or should have maintained in conjunction with this Agreement.
    12. ADVERTISING: In submitting a Proposal, the Proposer agrees not to use the results
    therefrom as a part of any commercial advertising.
    13. ASSIGNMENT: Any Contract or Purchase Order issued pursuant to Request for
    Qualification and the monies which may become due hereunder are not assignable
    except with the prior written approval of the purchaser.
    14. LIABILITY: The Proposer agrees to indemnify and hold harmless the University of
    North Florida Board of Trustees, its officers, agents and employees from any and all
    judgments, orders, awards, costs and expenses, including attorney's fees, and also all
    claims on account of damages to property, including loss of use thereof, or bodily injury
    (including death) which may be hereafter sustained by the Proposer, its employees, its
    subcontractors or the University of North Florida, its officers, agents, or employees or
    third persons arising out of, or in connection with, this RFQ proposal and which are the
    result of the proposers breach of contract or of the acts or omissions of the proposer, its
    officers, agents and employees. This condition does not apply to contracts between
    government agencies.
    15. FACILITIES: The University reserves the right to inspect the Proposer’s facilities at
    any time with prior notice.
    16. SERVICE AND WARRANTY: Unless otherwise specified, the Proposer shall define
    any warranty service and replacements that will be provided during and subsequent to
    this contract. Proposers must explain on an attached sheet to what extent warranty and
    service facilities are provided.
    17. SAMPLES: Samples of items, when called for, must be furnished free of expense
    on or before Proposal opening time and date and, if not destroyed, may upon request be
    returned at the Proposers expense. Each individual sample must be labeled with
    Proposers name, manufacturer’s brand name and number, proposal number and item
    23. ACCOUNTING AND AUDIT: The proposer agrees to maintain at its principal place of
    business those business records, books, account information and related materials
    relevant to any resulting Agreement/purchase order. The University of North Florida, and
    the Auditor General of the State of Florida, or any of their authorized representatives, will
    have the right upon reasonable notice to review such materials, whether by its own
    representative or by a certified public accountant during reasonable business hours and in
    a manner that does not disrupt proposer’s business operations. Proposer agrees to retain
    any documents relevant to this Agreement/purchase order for a period of at least 3 years
    after the final payment or termination of this Agreement/purchase order, whichever is later.
    Records related to unresolved audit findings, appeals, or litigation shall be retained until
    the action is completed or the dispute resolved. Invoices for fees or other compensation
    shall be submitted in detail sufficient for proper pre-audit service. The proposer agrees to
    include this Accounting and Audit provision in any contract it has with any subcontractor,
    consultant or agent whose services will be charged directly or indirectly to this Agreement.
    24. TRAVEL: Bills for any travel expenses must be submitted in accordance with §112.061,
    Fla. Stat. No travel expenses may be paid to, or for the benefit of, any individual, by the
    University, in excess of the amount permitted by §112.061, Fla. Stat.. Any expenses in
    excess of the amounts prescribed by law shall be borne by the proposer.
    25. GOVERNING LAW; FORUM: Any resulting Agreement will be governed by and
    construed under the laws of the State of Florida which will be the forum for any lawsuit
    between the parties arising from or incident to the resulting Agreement. The venue for any
    legal proceeding will be in Jacksonville, Duval County, Florida.
    REGULATIONS 13.0010R, 13.0020R and 13.0030R.
    PUR: 7033 Revised 021913
    RFQ #19-21
    1. Project Description
    The University of North Florida Board of Trustees, a public body corporate, announces that Construction Management
    Services are required for the competition pool project to be located adjacent to the Student Wellness Complex Building 61
    at the University of North Florida, 1 UNF Drive, Jacksonville, FL 32224.
    Project information
    This project includes the construction of a new exterior competition pool complex to be located directly north of the UNF
    Student Wellness Center Building 61. The project includes the relocation of three exterior tennis courts and existing
    underground utilities. Also within the scope will be the public restrooms, locker rooms with showers, controlled entrance,
    offices, support services and associated pool equipment storage and mechanical space. The estimated construction
    budget for this project is $8 million.
    The CM Process
    The contract for construction management service will consist of two phases. Phase one is pre-construction services, for
    which the construction manager will be paid a fixed fee to be negotiated with the chosen CM firm. Phase one services
    include value and constructability analyses, life-cycle costing, analysis of the building envelope details, development of a
    cost model, estimating and the development of a Guaranteed Maximum Price (GMP). If the GMP is accepted, phase two,
    the construction phase, will be implemented. In phase two of the contract, the construction manager becomes the single
    point of responsibility for performance of the construction of the project and shall publically bid trade contracts. Failure to
    negotiate an acceptable fixed fee for phase one of the contract, or to arrive at an acceptable GMP within the time provided
    in the agreement may result in the termination of the construction management firm’s contract.
    It is the express intention of the University of North Florida and a requirement of this solicitation that the firms work
    independently of all parties associated with or employed by the University of North Florida, including members of the
    Selection Committee, with the exceptions explicitly noted in this document. If a firm fails to comply with these
    requirements, they will be disqualified from the solicitation.
    The successful construction management firm is responsible for understanding and complying with all applicable local,
    state, and federal occupational safety and health regulations pertaining to the scope of work outlined in this RFQ.
    2. Proposed Calendar of Events
    The proposed schedule for selection, award and negotiation will be as follows:
    Website & Ad Posting
    May 3, 2019
    Non-mandatory pre-submittal conference
    May 17, 2019 at 1:30 p.m. Hicks Hall
    Questions Due
    May 26, 2019
    Response to Questions Due
    May 28, 2019
    Submittals Due
    June 4, 2019
    Evaluation Meeting(s)
    June 2019
    July 2019
    Award/Contract Negotiation
    July/August 2019
    All times are Eastern Standard Time, unless otherwise noted.
    3. Selection Criteria
    Selection of finalists for interviews will be made on the basis of construction management firm qualifications, including
    experience and ability; past experience in similar type of projects and budget; LEED certification experience, bonding
    capacity; record-keeping/administrative ability, critical path scheduling expertise; cost estimating; cost control ability;
    quality control capability; and qualification of the firm's personnel, staff and consultants as well as the ability to provide all
    RFQ #19-21
    services identified under the CM Process above. Top ranked firms will be provided a description of the final interview
    requirements, a copy of the AIA construction management agreement used by the University of North Florida and a copy
    of the General Conditions of the contract. The Selection Committee may reject all proposals and stop the selection
    process at any time. The construction manager shall have no ownership, entrepreneurial or financial affiliation with the
    selected architect/engineer involved with this project.
    Firm submittals will be evaluated in the following areas:
    In-depth understanding of the requirements and needs of the project as demonstrated by the CM project
    team. (25 Points)
    Firm’s experience in the construction of similar facilities and projects (25 Points)
    Qualifications of firm’s key personnel, past performance and their experience working with public agencies
    and/or universities. (20 Points)
    Demonstrated cost estimating and scheduling experience. (20 Points)
    Current workload and volume of work and availability of the proposed team as it relates to the project time
    line (10 Points)
    The applicants who have achieved the highest scores in the evaluation process will be recommended for further
    4. Selection Committee
    All applicants are instructed to check the UNF Procurement Services website for the posting of the top ranked firms at
    https://www.unf.edu/procurement/Bids_and_Notices.aspx. Finalists will be informed of the interview/presentation dates
    and times and will be provided with additional presentation information if available. The Selection Committee will make a
    recommendation to the University President.
    5. Application Submission
    Applications are to be delivered sealed and labeled “RFQ# 19-21 titled Construction Management for Competition Pool
    on the exterior of the package. Provide one original and six complete copies of the application. Applications are due by 2
    p.m. June 4, 2019. Applications received after 2 p.m. will not be opened. It is the sole responsibility of the applicant to
    ensure that sealed applications are delivered to UNF Procurement Services 4892 First Coast Technology Parkway, Suite
    2950, Jacksonville, FL 32224 prior to the deadline and labeled accordingly. It is also the responsibility of the applicant to
    carefully review the application requirements in this RFQ and submit all information requested. The University will not
    accept applications received by facsimile or email. If applicant fails to submit with its sealed application all items requested
    by this RFQ, the application will not be considered.
    Bidders are requested to use an identification label on their envelopes/packages when returning their response. The label
    should clearly identify the proposal number, date and time of proposal opening and company name. Each bidder is fully
    responsible for ensuring that its proposal is timely received and shall assume the risk of non-delivery or untimely delivery
    caused by its chosen delivery method, whether by US Mail, public carrier or otherwise.
    6. Clarifications
    No interpretation of the meaning of any part of this RFQ, nor corrections of any apparent ambiguity, inconsistency or error
    herein, will be made to any applicant orally. All requests for written interpretation or corrections MUST be in writing.
    Additional information or clarifications must be submitted in writing via email to the University of North Florida Procurement
    Services, attention Dianna White at dianna.white@unf.edu AND Leslie Cunningham at leslie.cunningham@unf.edu.
    All requests must be received by May 27, 2019. All such interpretations and supplemental instructions will be in the form of
    written addenda to the RFQ documents which, if issued, will be posted to the procurement website. It is the responsibility
    of the applicant, before submitting its application, to check the UNF Procurement Services website at
    http://www.unf.edu/procurement/ to obtain any updates/addenda.
    RFQ #19-21
    7. Non-Discrimination Equal Opportunity and Diversity Statement
    The University of North Florida is committed to providing an inclusive and welcoming environment for all who interact in
    our community. To accomplish this intent, UNF conforms to both the spirit and the letter of all laws and regulations that
    prohibit discrimination and harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender
    identity/expression, sexual orientation, marital status, national origin or veteran status in any program, service or activity it
    offers. Similarly, UNF will not commit or permit retaliation. The contracting party will adhere to such provisions and provide
    to the University, upon request, evidence of compliance federal and state law and University provisions. A failure to so
    adhere or to provide such evidence shall constitute a material default under the agreement.
    8. Affirmative Action
    The University of North Florida and its vendors, contractors and subcontractors shall abide by the requirements of 41 CFR
    60300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action
    by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.
    The University of North Florida and its vendors, contractors and subcontractors shall abide by the requirements of 41 CFR
    60741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires
    affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified
    individuals with disabilities.
    9. Notice of Intended Award Decision
    A Notice of Intended Decision will be posted for review by interested parties on the Procurement Service’s website at
    http://www.unf.edu/procurement/Bids_and_Notices.aspx and will remain posted for a period of 72 hours. The University
    has no obligation to furnish this information by any other means than posting to this website.
    10. Protest Procedures
    Any vendor / interested person who is disputing the specifications or is adversely affected by a decision or intended
    decision concerning this competitive solicitation or contract award and who wants to protest such specifications, decision
    or intended decision shall file a protest in compliance with the University of North Florida regulations. Failure to File a
    protest in accordance with UNF Regulation 13.0020R, or failure to post the bond or other security as required in UNF
    Regulations 13.0020R and 13.0030R shall constitute a waiver of protest proceedings.
    11. Contractual Intent/Right to Terminate and Recommence RFQ Process
    The University intends to contract with firm(s) whose submittal(s) is/are considered to be in the best interests of the
    University. However, the University may terminate this RFQ process at any time up to Notice of Award, without prior
    notice, and without liability of any kind or amount. Further, the University reserves the right to commence one or more
    subsequent RFQ processes seeking the same or similar products or services covered hereunder.
    12. Award of Contract
    The University reserves the right to make multiple awards or to reject any or all submittals. Lobbying of any member of the
    UNF Selection Committee by any representative of the firm is expressly prohibited and will be considered as cause for
    rejection of the submittal.
    13. Acceptance or Rejection of Applications
    The RFQ will be awarded to that responsible firm(s) who financially and professionally can provide the requested services
    conforming to the Request for Qualifications and which will be most advantageous to the University of North Florida.
    The University of North Florida reserves the unqualified right to reject any or all submittals and to waive information and
    minor irregularities in submittals received. The right is reserved to accept an application which, after review by the
    University committee, is considered most advantageous to the University. In the event of rejection, UNF shall not be liable
    for any costs incurred in conjunction with the preparation and submittal of any application.

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