RFQ #3-320 - Architectural Services - Region 2 Auditorium Modernizations

Agency: Phoenix Union High School District
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
Posted Date: Feb 5, 2020
Due Date: Mar 18, 2020
Solicitation No: RFQ #3-320
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  • RFQ #3-320 - Architectural Services - Region 2 Auditorium Modernizations
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    Phoenix Union High School District

    NOTICE OF REQUEST FOR QUALIFICATIONS

    RFQ #3-320

    MATERIAL AND/OR SERVICE: Architectural Services – Region 2 Auditorium Modernizations

    Proposal Due Date and Time: March 18, 2020 @ 2:00pm LOCAL

    Opening Location: Phoenix Union High School District No. 210

    Purchasing Department, 4th Floor

    4502 N. Central Avenue

    Phoenix, AZ 85012

    In accordance with School District Procurement Rules in the Arizona Administrative Code (A.A.C.) promulgated by the State Board of Education pursuant to A.R.S. 15-213, Qualifications for specified professional services will be received by the Phoenix Union High School District No. 210, at the above specified location, until the time and date cited. Qualifications received by the correct time and date shall be opened and only the name of the Offerors shall be publicly read. All other information contained in the Statement of Qualifications shall remain confidential until award is made. If you need directions to our office, please call 602-764-1400.

    The District requests that firms do not visit the site or contact the Principal or site staff. The District does not want to disrupt the education process. Firms are welcome to drive by the site, collect data available via the internet or by any other legal means. Site visits and tours will not be conducted.

    Qualifications shall be in the actual possession of the District, at the location indicated, on or prior to the exact time and date indicated above. Late offers shall not be considered. The official time will be determined by the clock designated by the school district.

    Qualifications must be submitted in a sealed box or envelope with the solicitation number and Offeror’s name and address clearly indicated on the envelope. All statements of qualifications must be written legibly in ink or typewritten. Additional instructions for preparing a statement of qualifications are provided herein.

    OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE REQUEST FOR QUALIFICATIONS.

    Questions regarding this Request for Qualifications should be in writing and directed to:

    Lila McCleery, CPPB - Director

    Email: mccleery@phoenixunion.org

    ____________________________________________

    Lila McCleery Date

    602-764-1404

    602-271-3543

    mccleery@phoenixunion.org


    TABLE OF CONTENTS

    SECTION Page

    Special Instructions, Terms and Conditions 3

    Scope of Work 10

    Project Description – Attachment A 11

    Required Submittal Information 12

    Proposal Offer and Acceptance 14

    Deviations/Exceptions Form 15

    Confidential/Proprietary Submittals Form 16

    Additional Materials Form 17

    Acknowledgement of Amendments Form 18

    Non-Collusion Statement 19

    No Gratuity-Gift Affidavit 20

    I.R.S. W-9 Form 21

    Vendor Information Form 22

    Edgar Certifications 23

    Uniform Instruction to Offerors 27

    Uniform General Terms and Conditions 32

    Lump Sum (Fixed Fee) Agreement Template 40

    DOCUMENTS REFERENCED:

    You may access a copy of the documents referenced within this Bid at the following web addresses:

    Arizona Revised Statutes (A.R.S.) is available at: https://www.azleg.gov/arstitle

    The Arizona School District Procurement Rules in the Arizona Administrative Code is available at:

    https://azsbe.az.gov/sites/default/files/media/For%20Website%20R-7-2-Art10%2BArt11%20Procurement%20Effective%207-1-14_0.pdf

    I.R.S W-9 Form (Request for Taxpayer I.D. Number) is available at: http://www.irs.gov/pub/irs-pdf/fw9.pdf

    PHOENIX UNION HIGH SCHOOL DISTRICT

    Architectural Services – Region 2 Auditorium Modernizations

    RFQ #3-320

    SPECIAL TERMS AND CONDITIONS

    1. District Representative

    In accordance with the “Uniform Instructions To Offerors,” paragraph seven, the District Representative is Lila McCleery, Director of Purchasing, Supply and Property.

    2. District Background

    Phoenix Union High School District was founded in 1895 and is comprised of 10 comprehensive high schools, four specialty, one college and career magnet school, three support schools, two micro schools, and a digital academy. The District comprises over 220 square miles in Central Phoenix, Arizona and has approximately 3,000 employees and an annual enrollment of more than 27,000 students.

    3. Purpose

    The purpose of this RFQ is to contract with a qualified architectural services firm for the CM@R for Region 2 Auditorium Modernizations at Carl Hayden, Maryvale, and Trevor G. Browne High Schools.

    4. Inquiries and Interpretations

    All questions related to this solicitation shall be in writing. Direct inquiries to the contact person listed below via mail, fax or email. Offerors shall not contact or ask questions of the school or department for which these services are being procured. Any correspondence related to a solicitation shall refer to the appropriate solicitation number, page and paragraph. However, the Offeror shall not place the solicitation number on the outside of an envelope containing questions, since such an envelope may be identified as a sealed proposal and may not be opened until the official solicitation due time and date. All questions received 96 hours prior to the RFQ due date shall be responded to as soon as possible.

    Responses to inquiries which directly affect interpretation of, or change to this RFQ will be issued in writing by District as an Amendment. All amendments will be posted on www.azpurchasing.org . It is the vendor’s responsibility to view the web page regularly, or prior to submitting a response, to ensure that no amendment or additional information have been issued for the solicitation. All such amendments issued by District prior to the time that submittals are received shall be considered part of the RFQ. Only those inquiries District replies to by amendment shall be binding. Oral and other interpretations or clarifications will be without legal effect.

    Questions concerning terms and conditions and/or technical specifications shall be directed in writing to:

    Lila McCleery, CPPB - Director of Purchasing

    Phoenix Union High School District

    4502 N. Central Avenue

    Phoenix, AZ 85012

    Fax: 602-271-3543

    Email: mccleery@phoenixunion.org

    5. Interpretations, Amendment

    Should a firm find discrepancies in, or omissions from, the RFQ documents, or should they be in doubt as to their meaning, they shall at once notify the owner who will send a written Amendment to all interested parties. The owner will not be responsible for oral instructions or information. Questions received less than 96 hours before the RFQ opening will not be answered.

    6. Clarification of Qualification Requirements

    It is the responsibility of all vendors to examine the Request for Qualifications package and seek clarification of any item or requirement that may be clear or unclear to them and to check all submittals for accuracy before submittal to the District. Any questions regarding the Request for Qualifications shall be in writing and forwarded to Lila McCleery, Director of Purchasing, Supply and Property, mccleery@phoenixunion.org .

    7. Sufficient Funds

    The District fully anticipates that sufficient funds will be available for this purchase; however funds are not currently available. Any contract awarded under this proposal will be conditioned upon the availability of funds.

    8. Insurance and Indemnification

    Offeror agrees to maintain such insurance as will fully protect Offeror and the District from any and all claims under any workers’ compensation statute or unemployment compensation laws, and from any and all other claims of any kind or nature for damage to property or personal injury, including death, made by anyone, that may arise from work or other activities carried on, under, or facilitated by this Agreement, either by Offeror, its employees, or by anyone directly or indirectly engaged or employed by Offeror.

    9. Licenses

    The Architect must be licensed in the State of Arizona. Architect shall maintain in current status all federal, state and local licenses and permits required for the operation of the business conducted by the Architect.

    10. Affordable Care Act

    Offeror understands and agrees that is shall be solely responsible for compliance with the Patient Protection and Affordable Care Act, Public Law 111-148 and the Health Care and Education Reconciliation Act, Public Law 111-152 (collectively the Affordable Care Act “ACA”). Offeror shall bear sole responsibility for providing health care benefits for its employees who provide services to the District as required by state or federal law.

    11. Safety

    Offeror, at its own expense and at all times, shall take all reasonable precautions to protect persons and the District property from damage, loss or injury resulting from the activities of Offeror, its employees, its subcontractors, and/or other persons present. Offeror will comply with all specific job safety requirements promulgated by any governmental authority, including without limitation, the requirements of the Occupational Safety Health Act of 1970.

    12. Fingerprinting

    The District anticipates that services under this contract may cause the architect and proposed subcontractors to have direct, unsupervised contact with pupils.  In accordance with A.R.S. 15-512(H), a vendor or any employee of a vendor who is contracted to provide services on a regular basis at an individual school shall be required to obtain a valid fingerprint clearance card pursuant to Title 41, Chapter 12, Article 3.1. Therefore, the architect and any proposed subcontractors warrant compliance with A.R.S. subsection 41-4401, A.R.S. subsection 23-214, the Federal Immigration and Nationality ACT (FINA) and all other federal, state and local immigration laws and regulations related to the immigration status of its employees.  The contractor must have all employees on-site submit to a fingerprint clearance conducted by Department of Public Safety and all employees must carry fingerprint card at all times. These warranties shall remain in effect through the term of the contract.

    The District may, at its sole discretion, require evidence of compliance during the evaluation process or contract term.  Should the District request evidence of compliance, the architect and any proposed subcontractors shall have 5 working days from receipt of the request to supply adequate information.  Failure to supply the requested information or if the District suspects or finds the architect or any of its subcontractors are not in compliance, the District may pursue any and all remedies allowed by law, including, but not limited to: non consideration of contract award, suspension of work, termination of the contract for default, and suspension and/or debarment of the architect.  All costs associated with verification and any remedies are the sole responsibility of the architect and any proposed subcontractor.

    13. Evaluation Schedule

    The Proposals will be initially evaluated for conforming to the submittal requirements of the RFQ. Then a technical score will be given based upon the evaluation criteria listed in 21.1 through 21.5.

    14. Terms of Award

    Per A.A.C. R7-2-1042(A.3.b), it is the intent of the District to award a multi-term contract, beginning immediately after Governing Board award and continuing until June 30, 2020. If all conditions are met during this period of time, this contract can be extended until the project is completed, or up to an additional four one-year contracts, whichever comes first. However, no contract exists until a purchase order is issued.

    15. Authority

    This solicitation as well as any resulting contract is issued under the authority of the Governing Board or designee. No alteration or any resulting contract may be made without the express written approval of the District in a form of an official contract amendment. Any attempt to alter any contract without such approval is a violation of the contract and the School District Procurement Rules, Arizona Administrative Code, R7-2-1116. Any such action is subject to legal and contractual remedies available to the District inclusive of, but not limited to, contract cancellation, suspension and/or debarment of the contractor.

    16. Integrity of Submittal

    By signing this submittal, the offeror affirms that he has not given, nor intends to give any time hereafter any economic opportunity, future employment, gift, loan gratuity, special discount, trip favor, or service to any employee of the District in connection with this submittal. The submission did not involve collusion or other anti-competitive practices, and that the vendor shall not discriminate against any employee, or application for employment in violation of Federal and State laws. Failure to sign the RFQ, or signing it with a false statement, shall void the submittal or any resulting contract.

    17. Confidential Information

    Confidential information request: If an Offeror believes that its response contains trade secrets or proprietary information that should be withheld from public inspection, a statement advising the School District of this fact shall accompany the response, and the information shall be so identified wherever it appears. The School District shall review the statement and shall determine in writing whether the information shall be withheld. If the School District determines to disclose the information, the School District shall inform offeror in writing of such determination.

    Pricing: The District will not consider pricing to be confidential or proprietary.

    All Submittals shall be open for public inspection after award of contract, except to the extent the Offeror designates, and the District concurs, that trade secrets or other proprietary data contained in the Submittal documents remain confidential in accordance with A.A.C. R7-2-1006, R7-2-1016, and R7-2-1042(A.1.u).

    18. Responsibility

    Pursuant to Arizona School District Procurement Rules R7-2-1075 and R7-2-1076, the District shall make an initial or threshold determination of whether an offeror is responsible within the meaning of these rules. Rule R7-2-1001(109) defines a responsible offeror as a person who at the time of contract award has the capability to perform the contract requirements and the integrity and reliability which will assure good faith performance. Pursuant to Rule R7-2-1075, a submittal shall be rejected in whole or in part if the offeror is determined to be nonresponsible pursuant to R7-2-1076. If an offeror is determined to be nonresponsible, the District shall make such a determination in writing stating its basis, shall promptly send a copy of such written determination to the offeror, and shall file a copy of the determination in the procurement file. A finding of nonresponsibility shall not be construed as a violation of the rights of any person.  Factors to be considered in determining whether an offeror is responsible include:

    1. The offeror's financial, material, personnel or other resources, including subcontracts;

    2. The bidder or offeror's record of performance and integrity;

    3. Whether the offeror has been debarred or suspended; and

    4. Whether the offeror is qualified legally to contract with the school district.

    A. To allow the District to evaluate your record of performance and integrity:

    1. Please state whether you have sued or been sued by an Arizona school district, and if so, identify the lawsuit, case number, and court.

    2. Please state whether you have been made aware of any investigations instituted against you by the Arizona Auditor General, Attorney General, or a county attorney’s office within Arizona.

    3. Please identify all contracts you have performed in the last five years of a similar nature with Arizona school districts.

    • For each such contract, identify whether you completed it or were terminated.

    • If you were terminated, state the reasons given by the District.

    • If you completed the contract, identify whether:

    o You completed on or before the stated completion date.

    o The district raised any quality-of-performance issues with you, and if so identify them.

    o The district alleged you engaged in any overbilling practices, that you violated the School District Procurement Rules or the USFR or made improper gifts under A.R.S. § 15-213, or that you otherwise violated applicable laws, rules, or regulations in the performance of such contracts.

    B. To allow the District to evaluate whether you have been debarred or suspended:

    For the last five years:

    1. Please state whether any public agency has instituted any debarment proceedings against you.

    C. To allow the District to evaluate whether you are qualified legally to contract with the school district, please disclose:

    1. State whether you have been convicted of a felony, and if so, identify the court, the date of entry of judgment of conviction, and the sentence.

    2. If you are a corporation, limited liability company, partnership, or joint venture, state whether any of your principals have been convicted of a felony, and if so, identify the court, the date of entry of judgment of conviction, and the sentence.

    As required by A.R.S. § 41-2540(B) , information furnished by a offeror pursuant to this Section shall not be disclosed outside of the school district without prior written consent by the offeror except to law enforcement agencies.

    19. Contract Award

    A contract under this RFQ will be awarded to single offeror.

    20. Award Basis

    In accordance with A.A.C. R7-2-1042(A.1.v) the District shall not consider partial offers for award of a contract under this RFQ.

    21. Evaluation

    Representatives of the District will evaluate the submittal qualifications and rank the firms that they determine are most likely to meet the needs of the District to create a single final list of at least 3, but not more than 5 offerors. That list shall be based upon the following evaluation criteria which are listed in their order of importance. Weight values have been provided.

    21.1 Firm’s staff experience (25 points)

    21.2 Firm’s school project experience (25 points)

    21.3 Firm’s specialty experience (20 points)

    21.4 Firm’s philosophy (15 points)

    21.5 Firm’s state legislation experience (15 points)

    During the course of the selection process, all prospective companies are cautioned not to contact School Board Members or Selection Committee Members or attempt to persuade or promote through other channels. Committee members will read, review and evaluate the submittals based on the evaluation criteria. The point formula system listed above will be used to evaluate the offers.

    The District, at its sole discretion, may call for interviews with the highest ranking firms, or may begin contract negotiations with the highest ranked firm that made the final list. Offering firms are cautioned that the District may proceed with an award, on the basis of information received in the original submittal.

    All Submittals shall be open for public inspection after award of contract, except to the extent the Offeror designates, and the District concurs, that trade secrets or other proprietary data contained in the Submittal documents remain confidential in accordance with A.A.C. R7-2-1006, R7-2-1016, and R7-2-1042(A.1.u).

    22. Interviews

    If interviews are held with the top 3 to 5 scoring Offerors, each shall be provided with the interview evaluation criteria and their weighted point value prior to the interview. If interviews are held, the determination of the ranking for the final list of offerors shall be based strictly from the scoring through the interview process only and not a weighted value of the RFQ response and the interview.

    23. Acceptance of Evaluation Methodology

    By submitting a response to this RFQ, respondent acknowledges and accepts the evaluation process, the established criteria and associated point values, and that determination of the “most qualified” firm(s) will require subjective judgments by the District evaluation committee.

    24. Single Negotiated Fee Method

    The District’s Selection Committee shall rank the final list 1, 2, 3, etc. The District will attempt to negotiate a contractual agreement with the No. 1 ranked firm for the services listed in Attachment A. If no agreement can be reached in a timely manner, as determined by the District, a written negotiations termination letter shall be sent to the firm. The District shall then negotiate with the No. 2 ranked firm on the list in sequence until an agreement is reached or a determination is made to reject all firms on the final list.

    Once a negotiation is terminated with a firm, it cannot be resumed again.

    It is the intention of the District to negotiate a contractual agreement for a “project lump sum fee” in lieu of a percentage of construction costs.

    25. Contract

    A copy of the contract to be utilized for this services is included as part of the RFQ solicitation.

    26. Billing

    All billing notices must be sent to the District’s Accounts Payable Department as shown on the purchase orders. All invoices shall list the PO number and shall identify the specific item(s) being billed. All purchase orders issued by the District will refer to the RFQ number. Should this project extend beyond the first fiscal year, vendor is hereby notified that all billing invoices shall be submitted against the appropriate fiscal year in which the work was completed.

    27. Assignment

    No right or interest in this contract shall be assigned by the vendor, and no delegation of any duty of the vendor shall be made, without the prior written consent of the District. Any attempted assignment or delegation shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.

    28. Modification of Contract

    The contract may be modified only by a formal contract amendment or change order, executed by an authorized representative of the District and the Offeror.

    29. Acknowledgement of Amendments

    In accordance with A.A.C. R7-2-1042(A.1.b), Offeror shall acknowledge receipt of all amendments by signing the amendment acknowledgement form of the RFQ.

    It is the responsibility of the Offeror to check with the District prior to submitting a response to verify if an Amendment has been issued.

    30. Deviations to Offer

    The respondent shall clearly identify any/all exceptions to the RFQ specifications or contract terms on the Deviations and Exceptions Form. Exceptions raised at a later time, or in any other location in the Response, will not be considered in any negotiations. Exceptions to the standard contract terms, General Conditions, and/or the terms of this RFQ may, in the District’s sole discretion, be a basis for the Response to be rejected as nonresponsive.

    31. Right to Assurance

    If the District in good faith has reason to believe that the Offeror does not intend to, or is unable to perform or continue performing the Contract, the Procurement Officer may demand in writing that the Offeror give a written assurance of intent or ability to perform. Failure by the Offeror to provide written assurance within the number of days specified in the demand may, at the School District option, be the basis for terminating the Contract.

    32. Incorporation by Reference

    The Arizona State Board of Education School District Procurement Rules, Arizona Administrative Code, R7-2-1001 through R7-2-1195, and the Phoenix Union High School District policies and procedures, where applicable, are incorporated herein by the reference and are made a part of this document as if they are fully set forth herein.

    33. Choice of Law

    The contract shall be governed by the laws of the State of Arizona and lawsuits pertaining to the contract may be brought only in the courts in the State of Arizona.

    34. Severability

    The provisions of the contract are severable to the extent that any provision or application held to be invalid shall not affect any other provision or application of the contract which may remain in effect without the invalid provision or application.

    35. Submittal Cost

    All costs for preparation, submittal and /or delivery incurred by the submitted are the sole responsibility of the offeror and will not be paid by the District.

    36. Registered Sex Offender Restriction

    No employee of the vendor, or a subcontractor of the vendor, who has been adjudicated to be a registered sex offender, may perform work on District premises or equipment at any time when District students are, or are reasonably expected to be, present. A violation of this condition may result in the cancellation of this contract at the District’s discretion.

    37. Extension or Cancellation of RFQ

    This RFQ does not commit the District to award a contract, to defray any costs incurred in the preparation of a response to this request, or to procure or contract for services. The District reserves the right to extend the date by which the submittals are due. The District reserves the right to cancel, in part or in its entirety, this RFQ including but not limited to: selection schedule, submittal date, and submittal requirements. If the District cancels or revises the RFQ all respondents of record will be notified in writing by the District. The District reserves the right to request additional information and/or clarifications from any and/or all Offerors to the RFQ.

    38. Submittal Opening

    Qualification submittals shall be opened on the date and time, and at the place designated on the cover page of this document, unless amended in writing by the District. The name of each offeror shall be read at this time. All offers and any modifications and other information received in response to the Request for Qualifications shall be shown only to authorized District personnel having a legitimate interest in the evaluation. After contract award, the submittals and evaluation documents shall be open for public inspection.

    39. Time Stamp For Submittals

    Submittals will be time stamped and logged in the order received. They will be accepted up to, but no later than, the time indicated in the Request For Qualifications (RFQ). All submittals received after the time stated in the RFQ will not be considered and will be returned to the vendor, at vendor’s expense, unopened upon request. Late submittals that are not returned to the vendor shall be destroyed 30 days after contract award. The vendor assumes the risk of any delay in the U.S. Mail and/or any other courier/delivery service. Whether sent by mail or by means of personal delivery, the vendor assumes responsibility for having his RFQ deposited on time at the place specified.

    The official clock for determining the time shall be that utilized by the Purchasing Department at the place RFQ's are received and stamped.


    PHOENIX UNION HIGH SCHOOL DISTRICT

    Architectural Services – Region 2 Auditorium Modernizations

    RFQ #3-320

    SCOPE OF WORK

    The following Scope of Work is an explicit part of the Request for Qualifications and any resultant contract.

    1. Scope of Work

    The scope of services provided by the architectural firm for this project shall be as follows:

    To provide the necessary services for the design for the Auditorium Modernizations. Services shall include, but shall not be limited to, the following:

    A. Various meetings with school personnel, board and community presentations, and meetings with various government agencies.

    B. Schematic and design development, including compliance requirements for all state and local building codes.

    C. Preparation of construction documents, including detail specifications and drawings.

    D. Assist with the development of advertisements and schedules.

    E. Assist with pre-bid construction conferences if hired prior to the RFQ for the CM@R.

    F. Attendance at proposal openings, evaluation of proposal documents and preparation assistance with results, including recommendation for award of contract.

    G. Design meetings with various groups and CM@R contractor.

    H. Cost estimating of project during pre-construction at milestone schedule dates.

    I. Evaluation for recommendation of CM@R Guaranteed Maximum Price.

    J. The review and recommendation for approval of pay requests, change orders and time extensions.

    K. Attendance at Governing Board meetings and functions related to the project, as requested by district administration.

    L. Make application and secure all necessary permits.

    M. Weekly construction meeting attendance, as well as periodic construction inspections as deemed necessary by the District.

    N. Description of all consultant services to be provided under this contract for a complete turn-key design service to meet the requirements of this contract.

    O. The Architect and their consultants shall provide at the completion of the project a PDF disk of the as-built drawings and specifications for School District records.

    2. District Contact

    After the establishment of a contract, the District contact person who will work with the successful vendor, furnish information, answer questions, direct vendor efforts, provide guidance, etc., is: Jared Reynolds, Director of Facilities Planning, reynolds@phoenixunion.org, 602-764-1615.


    EXHIBIT A

    PROJECT NAME: Architectural Services – Region 2 Auditorium Modernizations

    Carl Hayden High School

    3333 W. Roosevelt Street

    Phoenix, AZ 85009

    Maryvale High School

    3415 N. 59 Avenue

    Phoenix, AZ 85033

    Trevor G. Browne High School

    7402 W. Catalina Drive

    Phoenix, AZ 85033

    PROJECT DESCRIPTION:

    Architectural Services – Region 2 Auditorium Modernizations

    Auditorium Modernizations – To include:

    • stage and house lighting, lighting controls and audio/visual (sound)

    • Reconditioning or replacing stage flooring

    • Replace rigging and curtain as necessary

    • Replace seating and flooring

    • Paint interior walls

    • Replace or refurbish acoustic panels

    • Renovate lobby & lobby restrooms (flooring, painting & lighting)

    • Address any ADA deficiencies.

    The above scope will follow district standards and each site will be assessed in detail to determine the extent of the scope of work.

    The Architect and General Contractor shall work with District consultants to assure that approved specifications for equipment and materials are being followed.

    It is anticipated that the construction will commence August 2020 and be completed by September, 2021.

    The budget for this project is estimated between $5,500,000 - $6,500,000. This budget includes architectural fees, plans review/building permit fees and all construction costs.


    REQUIRED SUBMITTAL INFORMATION

    NOTE: Each firm shall submit ONE (1) ORIGINAL, FIVE (5) COPIES, AND TWO (2) DIGITAL COPIES (THUMB DRIVE) OF THE INFORMATION REQUESTED IN THIS SECTION. THE DIGITAL COPIES MUST INCLUDE SCANNED SIGNATURES. The Phoenix Union High School District will not assume responsibility for any costs related to the preparation or submission of the Proposal. All submittals shall be bound together and each section tabbed according to the following format:

    Cover Letter

    Tab 1 Responsibility. Offeror shall provide written responses to Item 18. Responsibility, as listed under the Special Terms and Conditions (Page 5-6)

    Tab 2 Firms Philosophy and Approach: (page limit of 10 pages)

    1. Describe the method or approach contemplated for the design and construction administration of this project. Please list potential challenges, solutions, and knowledge of existing conditions that may affect this project.

    Tab 3 Firm’s Staff Experience:

    1. Description of firm. Firm’s professional background and staff experience with auditorium or performing arts facility design.

    2. List the experience and provide a professional resume for all key personnel with with auditorium or performing arts facility design who will be assigned to this project and their role.

    3. List the experience and provide professional resume for all key consultants who will be assigned to this project and their role.

    4. Describe the involvement and provide a portfolio of the principal of the firm involved in this project.

    5. Describe how your team educates staff members on current educational, construction, and design trends.

    Tab 4 Specialty Experience:

    1. Consultant(s) areas of expertise and description of why these consultants were chosen specifically for this project.

    2. List of relevant projects completed or in progress. Denote projects that have implemented the CM@R delivery method.

    Tab 5 Firm’s Relevant Project Experience:

    1. List the most recent projects of similar scope to the proposed project as per below:

    a. Project name and Project owner.

    b. General Contractor used.

    c. Date project was awarded.

    d. Scheduled dates of substantial and final completion.

    e. Actual date of completion.

    f. Brief description of the project and what services were provided.

    g. What was the project budget?

    h. Final construction cost.

    i. What was the total project cost per square foot?

    j. List project team members, person’s role, and current status with the firm.

    k. Did any litigation result from this project?

    2. Statement of architectural firm’s performance within the budget limits.

    a. History of most recent five project budgetary performances.

    b. What solution(s) did the firm propose to the owner for projects that were over the proposed budget?

    Tab 6 State Legislation Experience:

    1. Demonstrate knowledge of and demonstrated practical experience with Arizona School District Procurement Rules (including the appropriate bidding procedures, bid evaluations, and resolution of bid protests, and contract disputes).

    2. Demonstrate knowledge of Alternative Delivery Systems.


    Tab 7 All Applicable Forms

    Proposal and Acceptance Form

    Deviations/Exceptions Form

    Confidentiality/Proprietary Information Form

    Additional Materials Form

    Acknowledgement of Amendments

    Non-Collusion Affidavit

    No Gift-Gratuity Affidavit

    W9 Form

    Vendor Information Form

    Edgar Certifications

    Tab 8 Additional Materials


    PROPOSAL AND ACCEPTANCE

    The Undersigned hereby submits the Proposal/Proposals and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the Proposal/Proposals.

    Arizona Transaction (Sales) Privilege Tax License No.: For clarification of this Proposal, contact:

    Name:

    Federal Employer Identification No. Phone:

    Fax:

    Tax Rate: _________________________________________% E-Mail:

    Company Name Signature of Person Authorized to Sign Proposal

    Address Printed Name

    City State Zip Title

    CERTIFICATION

    By signature in the Offer section above, the Offeror certifies:

    1. The submission of the Proposal did not involve collusion or other anti-competitive practices.

    2. The Offeror shall not discriminate against any employee or applicant for employment in violation of State Executive Order 99-4, 2000-4 or A.R.S. § 41-1461 through 1465.

    3. The Offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Proposal. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the Proposal. Signing the Proposal with a false statement shall void the Proposal, any resulting contract and may be subject to legal remedies provided by law.

    4. The Offeror warrants that it and all proposed subcontractors will maintain compliance with the Federal Immigration and Nationality Act (FINA), A.R.S. § 41-4401 and A.R.S. § 23-214 and all other Federal immigration laws and regulations related to the immigration status of its employees which requires compliance with Federal immigration laws by employers, contractors and subcontractors in accordance with the E-Verify Employee Eligibility Verification Program.

    5. In accordance with A.R.S. § 35-392, the Offeror is in compliance and shall remain in compliance with the Export Administration Act.

    6. In accordance with A.R.S. § 15-512, the Offeror shall comply with fingerprinting requirements unless otherwise exempted.

    7. By submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

    8. By submission of this proposal, that no Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a Cooperative Agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.

    ACCEPTANCE

    The Proposal is hereby accepted.

    The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Proposal as accepted by the School District .

    This contract shall henceforth be referred to as Contract No. #3-320.

    The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until

    Contractor receives a purchase order, contract release document, or written notice to proceed.

    Awarded this day of___________________________20________

    ___________________________________________________________

    Authorized Signature

    DEVIATIONS AND EXCEPTIONS FORM

    Offerors shall indicate any and all exceptions taken to the provisions or specification in this solicitation document.

    Exceptions (mark one):

    __________ No exceptions

    __________ Exceptions taken (describe –attach additional pages if needed)

    The Undersigned hereby acknowledges that there are no deviations/exceptions to this solicitation:

    Firm

    Authorized Signature

    CONFIDENTIAL/PROPRIETARY SUBMITTALS FORM

    Confidential/Proprietary Submittals (mark one):

    __________ No confidential/proprietary materials have been included with this offer

    __________ Confidential/Proprietary materials included. Offerors should identify below any portion of their offer deemed confidential or proprietary. Identification in this section does not guarantee that disclosure will be prevented but that the item will be subject to review by the Offeror and the District prior to any public disclosure. Requests to deem the entire offer or price as confidential will not be considered.

    Firm

    Authorized Signature

    ADDITIONAL MATERIALS SUBMITTED FORM

    (Mark One):

    __________ No additional materials have been included with this offer

    __________ Additional Materials attached (describe—attach additional pages if needed)

    Firm

    Authorized Signature

    AMENDMENT ACKNOWLEDGMENT

    This page is used to acknowledge any and all amendments that might be issued. Any amendments issued within three days of the solicitation due date, will included a new due date to allow for addressing the amendment issues. Your signature indicates that you took the information provided in the amendments into consideration when providing your complete Offer response.

    Please sign and date

    AMENDMENT NO. 1 Acknowledgement

    Signature Date

    AMENDMENT NO. 2 Acknowledgement

    Signature Date

    AMENDMENT NO. 3 Acknowledgement

    Signature Date

    If no amendments were issued, indicate below, sign the form and return with your response.

    _____________________________________________

    Firm

    _____________________________________________

    Authorized Signature

    PHOENIX UNION HIGH SCHOOL DISTRICT

    Architectural Services – Region 2 Auditorium Modernizations

    RFQ #3-320

    NON-COLLUSION AFFIDAVIT

    State of Arizona )

    ) ss.

    County of )

    , affiant,

    the

    (Title)

    (Contractor/Offeror)

    the persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes

    and says:

    That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham Proposal, or any other person, firm or corporation to refrain from submitting a Proposal, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

    ...

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