RFQ #2020-004 - ARCHITECTURAL SERVICES

Agency: City of Edinburg
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
Posted Date: Aug 3, 2020
Due Date: Aug 17, 2020
Solicitation No: RFQ
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description opening date/time closing date/time
RFQ #2020-004 - ARCHITECTURAL SERVICES
July 31, 2020 : August 17, 2020 3:00 PM

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REQUEST FOR QUALIFICATIONS
RFQ# 2020-004
ARCHITECTURAL
SERVICES
SUBMITTAL DEADLINE
MONDAY,
AUGUST 17, 2020
@ 3:00 PM
2020-2021
City Officials
Richard Molina, Mayor
Gilbert Enriquez, Mayor Pro-Tem
Jorge Salinas, Councilmember
David White, Councilmember
Johnny Garcia, Councilmember
Ron Garza, City Manager
415 W. University Dr. • P.O. Box 1079 • Edinburg, Texas 78541
Phone (956) 388-8204 • Fax (956) 383-7111
REQUEST FOR QUALIFICATIONS (RFQ)
FOR
RFQ #2020-004 ARCHITECTURAL SERVICES
PROCUREMENT INFORMATION……………………………………………………………………………… 2
GENERAL ………………………………………………………………………………………………………… 9
SCOPE OF SERVICES …………………………………………………………………...…………………….. 9
CONTRACT ……………………………………………………………………………………...……………….. 10
SUBMITTAL REQUIREMENTS ………………………………………………………………………………… 11
SELECTION PROCESS …………………………………………………………………………………………. 12
ATTACHMENT – SAMPLE PROFESSIONAL SERVICES AGREEMENT ………………………………… 14
REQUEST FOR QUALIFICATIONS
The City of Edinburg is soliciting sealed request for statement of qualifications; hereinafter referred to as
RFQ, to be received by the City Secretary’s Office located at 415 W. University Drive, Edinburg, Texas 78541.
City of Edinburg normal business days are Monday through Friday between the hours of 8:00 a.m. to 5:00
p.m. and shall be closed on recognized holidays.
RFQ’S will be received until 3:00 p.m. Central Time, on Monday, August 17, 2020, shortly thereafter all
submitted RFQ’S will be gathered and taken to the Edinburg City Hall Community Room, 1st Floor, to be
publicly opened and read aloud. Any RFQ received after the closing time will not be accepted and will be
returned to the submitter unopened. It is the responsibility of the submitter to see that any RFQ submitted
shall have sufficient time to be received by the City Secretary’s Office prior to the RFQ opening date and
time. The receiving time in the City Secretary’s Office will be the governing time for acceptability of the
RFQ’s. RFQ’s will not be accepted by telephone or facsimile machine. All RFQ’S must bear original
signatures and figures. The RFQ shall be for:
RFQ # 2020-004
ARCHITECTURAL SERVICES
Respondents receiving a “NOTICE TO RESPONDENTS” and/or “REQUEST FOR QUALIFICATIONS”
notice in the mail or reading same in the newspaper are advised that the solicitation documents can
be downloaded from the City of Edinburg web page address: www.cityofedinburg.com , or may obtain
copies of same by contacting the office of: LORENA FUENTES, PURCHASING AGENT, LOCATED AT
415 W. UNIVERSITY DRIVE, EDINBURG, TX 78541 by calling (956) 388-1895 Ext. 8972 or by e-mailing
your request to the following e-mail address: lfuentes@cityofedinburg.com
If you have any questions or require additional information regarding this RFQ, please contact Mr.
Mardoqueo Hinojosa, P.E., CFM, CPM, City Engineer, at (956) 388-8211.
Hand Delivered RFQ’S:
415 W. University Drive
C/o City Secretary Department
(1st Floor)
If using Land Courier (i.e.FedEx, UPS):
City of Edinburg
C/o City Secretary
415 W. University Drive
Edinburg, Texas 78541
If Mailing Proposals:
City of Edinburg
C/o City Secretary
P.O. Box 1079
Edinburg, Texas 78540-1079
The City of Edinburg reserves the right to refuse and reject any or all RFQ’s and to waive any or all formalities
or technicalities and to accept the RFQ deemed most advantageous to the City, and hold the RFQ’s for a
period of 90 days without taking action.
RFQ’s must be submitted in an envelope sealed with tape and prominently marked on the lower left hand
corner of the envelope with corresponding RFQ number and title.
Please read your requirements thoroughly and be sure that the RFQ offered complies with all
requirements/specifications noted. Any variation from the solicitation requirements/specifications must be
clearly indicated by letter, on a point by point basis, attached to and made a part of your RFQ. If no exceptions
are noted, and you are the successful respondent, it will be required that the service(s) be provided as
specified.
PURPOSE
The purpose of these solicitation documents is to execute a Professional Services Contract for:
RFQ # 2020-004
ARCHITECTURAL SERVICES
INTENT
The services to be provided under this RFQ shall be in accordance with and shall meet all specifications
and/or requirements as shown in this solicitation for RFQ. There is no intention to disqualify any respondent
who can meet the requirements.
SUBMITTAL OF RFQ
RFQs shall be submitted in sealed envelopes as called referenced on the attached solicitation. Three (3)
complete sets of the response One (1) original marked “ORIGINAL,” and Two (2) COPIES marked. In
addition, a USB with a PDF file of response must be provided. RFQs submitted by facsimile (fax) or
electronically shall NOT be accepted. Submittal of an RFQ in response to this solicitation constitutes an offer
by the respondent. Once submitted, RFQ’s become the property of the City of Edinburg and as such the City
reserves the right to use any ideas contained in any RFQ regardless of whether that respondent/firm is
selected. Submission of a RFQ in response to this solicitation, by any respondent, shall indicate that the
respondent(s) has/have accepted the conditions contained in the RFQ, unless clearly and specifically noted
in the RFQ submitted and confirmed in the contract between the City and the successful respondent
otherwise. RFQs which do not comply with these requirements may be rejected at the option of the City.
RFQs must be filed with the City of Edinburg before the deadline day and hour. No late RFQs will be accepted.
They will be returned to respondent unopened (if properly identified). Failure to meet RFQ requirements may
be grounds for disqualification.
Hand Delivered RFQ’S:
415 W. University Drive
C/o City Secretary Department (1st Floor)
If using Land Courier (i.e.FedEx, UPS):
City of Edinburg
C/o City Secretary
415 W. University Drive
Edinburg, Texas 78541
If Mailing RFQ’s:
City of Edinburg
C/o City Secretary
P.O. Box 1079
Edinburg, Texas 78540-1079
TIME ALLOWED FOR ACTION TAKEN
The City of Edinburg may hold RFQ/s 90 days after deadline without taking action. Respondents are required
to hold their RFQ/s firm for same period of time.
RIGHT TO REJECT/AWARD
The City of Edinburg reserves the right to reject any or all RFQs, to waive any or all formalities or
technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous
to the City of Edinburg.
ASSIGNMENT
Respondents are advised that the City of Edinburg shall not allow the successful respondent to sell, assign,
transfer, or convey any part of any contract resulting from this RFQ in whole or in part, to a third party without
the written approval of the City of Edinburg.
AWARD
Respondents are advised that the City of Edinburg is soliciting RFQs and award shall be made to the
respondent that in the opinion of the City of Edinburg is the best qualified.
NUMBER OF CONTRACTS
THE CITY reserves the right to award one, more than one, or no contract(s) in response to this RFQ.
STATUTORY REQUIREMENTS
It shall be the responsibility of the successful respondent to comply with all applicable State & Federal laws,
Executive Orders and Municipal Ordinances, and the Rules and Regulations of all authorities having
jurisdiction over the work to be performed hereunder and such shall apply to the contract throughout, and
that they will be deemed to be included in the contract as though written out in full in the contract documents.
ALTERATIONS/AMENDMENTS TO RFQ
RFQ CANNOT be altered or amended after opening time. Alterations made before opening time must be
initialed by respondent guaranteeing authenticity. No RFQ may be withdrawn after opening time without
acceptable reason in writing and only after approval by the City of Edinburg.
NO RESPONSE TO RFQ
If unable to submit a RFQ, respondent should return inquiry giving reasons.
LIST OF EXCEPTIONS
The respondent shall attach to his/her RFQ a list of any exceptions to the specifications/ requirements.
PAYMENT
The City of Edinburg will execute payment by mail in accordance with the State of Texas Pay Law after
SERVICES have been completed, introduced to the City, and found to meet City of Edinburg
specifications/requirements. No other method of payment will be considered.

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