RFP 19-20 Website Redesign

Agency: Town of Groton
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
Posted Date: Apr 2, 2019
Due Date: Apr 23, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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RFP 19-20 Website Redesign
The Town of Groton invites bids for a RFP 19-20 Website Redesign in accordance with specifications available in the office of the Purchasing Agent. Bids will be received until 2:30 PM on April 23, 2019 in the office of the Purchasing Agent, 45 Fort Hill Rd., Groton, CT 06340 at which time the proposals will be opened and only the names of the vendors will be read aloud. The Town of Groton reserves the right to accept or reject any or all bids and to waive any minor deviations from our bid requirements if it is in the best interest of the Town to do so. Bids received after the specified date and time will not be accepted.
RFP 19-20 Website Redesign

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TOWN OF GROTON
REQUEST FOR PROPOSAL
19-20
WEBSITE REDESIGN
April 2019
TOWN OF GROTON
BIDDER INFORMATION
BID NUMBER: 19-20
BID OPENING: 2:30 P.M. April 23, 2019
LOCATION:
Purchasing Office, Groton Town Hall
ADDRESS:
45 Fort Hill Road, Groton, CT 06340
Sealed proposals will be received by Eileen Cardillo, Purchasing Agent of the Town of
Groton, until 2:30 P.M. on APRIL 23, 2019 for RFP 19-20 Website Redesign for the Town
of Groton in accordance with the specifications and information.
Proposal Schedule
Issuance of RFP: APRIL 2, 2019
Vendor submissions due: APRIL 23, 2019 no later than 2:30 p.m.
Vendor reviews and reference checks: TBD
Proposals received after 2:30 P.M. on April 23, 2019 will not be accepted.
Page 2 of 22
TABLE OF CONTENTS
ITEM 1. GENERAL INFORMATION
A. Item to be bid
B. Tax Information
ITEM 2. BID SUBMISSION
A. Date and Time
B. Submission Procedures
ITEM 3. WITHDRAWAL OF BIDS
A. Time Period
B. Procedure
ITEM 4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS
ITEM 5. PERFORMANCE BOND
ITEM 6. VENDOR QUALIFICATION
ITEM 7. DELIVERY
A. Requirements
B. “Agreed-Upon Delivery Date"
C. Location
D. Penalty Clause
ITEM 8. ACCEPTANCE OR REJECTION OF BIDS
ITEM 9. PAYMENT TERMS
A. Timeframe
B. Acceptance
C. Prepayment Option
ITEM 10. SUPPLEMENTAL INFORMATION
A. Manufacturer's Literature
B. Or Equal" Bids
ITEM 11. MULTIPLE BIDS
Page 3 of 22
ITEM 12. EXCEPTIONS TO SPECIFICATIONS
ITEM 13. TESTS
ITEM 14. INQUIRIES
ITEM 15. MATERIALS AND EQUIPMENT
ITEM 16. GUARANTEE
A. Compliance with specifications
B. Defective equipment
C. Guarantee and Warranty information
ITEM 17. BASIS FOR SELECTION OF VENDOR
ITEM 18. QUANTITY
ITEM 19. TIE BIDS
ITEM 20. AVAILABILITY OF FUNDS
ITEM 21. BID ALTERATIONS/SIDETRACK AGREEMENTS
ITEM 22. ALTERNATIVE/RECYCLED PRODUCTS
ITEM 23. OTHER
A. GSA, Federal and State Contract Pricing
B. Affirmative Action/Equal Employment
C. Equipment in transit
D. Insurance Requirements
E. Hazard Communication Information
F. Lock-Out Tag-Out Information
G. Bidders List
Page 4 of 22
TOWN OF GROTON
It is the intent of this “Request for Proposal" to establish a vendor to supply the Town of
Groton with redesign of its current website. The prospective bidder must complete the
bid form and company information sheet, but need not return the entire Invitation to Bid.
The bidder is not to include any taxes from which the Town is exempted by law. The
Town will complete any tax exemption forms that the successful vendor may require if
such forms are within the Town's legal parameters.
2. BID SUBMISSION
The proposal shall be submitted to the Office of the Purchasing Agent no later than 2:30
P.M. on APRIL 23, 2019 at which time they will be publicly opened and only the names of
the vendors will be read aloud. Proposals received after that date and time will not be
considered by the Town of Groton. Proposals should be in a sealed envelope, addressed
to the Office of the Purchasing Agent, marked RFP 19-20 Website Redesign. PLEASE
PROVIDE INFORMATION AND PRICING AS REQUESTED IN THE SPECIFICATIONS.
The Town of Groton Purchasing Division shall receipt stamp each bid received. The date
of the stamp shall prevail over any postmark date. The Town of Groton assumes no
liability for any postal service delays.
PLEASE SUBMIT 5 HARD COPIES OF YOUR PROPOSAL AND A THUMB DRIVE or
CD.
3. WITHDRAWAL OF BIDS
No bidder may withdraw their bid for a period of 120 days after the actual date of the bid
opening, during which time prices will be firm. Bids may be withdrawn by written
authorization only and only if withdrawal request is received one (1) day or more prior to
the bid opening. The proposed prices in this bid shall hold through each delivery date
indicated.
Costs for the preparation of this proposal are to be borne entirely by the bidders. They
shall not in any way be charged to the Town of Groton. All submissions become the
property of the Town of Groton to use as required to meet the objectives of this bid.
4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS (SEE BID FORM)
When required each bid shall be accompanied by a bid bond signed by a surety company
authorized to do business in Connecticut or by a cashier's check or certified check made
payable to the Town of Groton. The amount of the bid deposit will be 0% of the total base
bid unless otherwise specified.
Bond amount required: 0%
Page 5 of 22

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