RFP: VOIP and VOIP Services

Agency: Pickens County School District
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 517911 - Telecommunications Resellers
  • 517919 - All Other Telecommunications
  • 541519 - Other Computer Related Services
Posted Date: Jun 6, 2019
Due Date: Jun 19, 2019
Solicitation No: 119-23-6-19
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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description solicitation number due date/time
RFP: VOIP and VOIP Services 119-23-6-19 6/19/19 at 10AM EST

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Request for Proposals
Date Issued: June 5, 2019
Coordinator of Procurement: Kate Wilson Phone: 864-397-1035
Solicitation Number: RFP 119-23-6-19 Email: KateWilson@pickens.k12.sc.us
Description: VOIP and VOIP Services
The term “Offer” means your “Bid” or “Proposal”. Your offer must be submitted in a
sealed package. The solicitation number and opening date must appear on package
exterior.
QUESTIONS MUST BE RECEIVED BY: Thursday, June 13, 2019 before 10:00 AM
EST. All questions should be emailed to Kate Wilson at KateWilson@pickens.k12.sc.us.
NUMBER OF COPIES TO BE SUBMITTED: One (1) marked “Original” and three (3)
marked “Copy” and one (1) complete electronic copy (thumb drive).
SUBMIT SEALED OFFER BY: Wednesday, June 19, 2019 BY 10:00 AM EST.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS IN A SEALED
PACKAGE:
The School District of Pickens County
Attn: Kate Wilson
RFP: 119-23-6-19
VOIP and VOIP Services
1348 Griffin Mill Road Easley, SC 29640
AWARDS & AMENDMENTS: The award, this solicitation, any amendments, and any
related notices will be posted at the following web address: www.pickens.k12.sc.us ;
departments; procurement; solicitations & awards.
Any award issued will be issued to, and the contract will be formed with, the entity
identified as the Offeror. The entity named as the Offeror must be a single and distinct
legal entity.
You must submit a signed copy of this form with your offer. By submitting a bid or proposal,
you agree to be bound by the terms of the solicitation. You agree to hold your offer open for
a minimum of ninety (90) calendar days after the opening date or longer if required by the
District.
The School District of Pickens County hereafter referred to as the “District”, “School
District”, or “SDPC”, assumes no responsibility for improperly marked or misdirected RFP
responses and/or correspondence related to this document.
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1. Signature Pages
OFFERORS MUST PROVIDE THE FOLLOWING INFORMATION:
NAME OF COMPANY/OFFEROR/TITLE
(Full Legal Name of business submitting the offer)
DO NOT use the name of a branch office or a division of a
larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership,
sole proprietorship, etc.
TAX PAYER IDENTIFICATION NUMBER
(Federal ID or Social Security Number)
SC CERTIFIED MINORITY VENDOR? YES or NO (circle one)
STATE OF INCORPORATION:
If yes, South Carolina Certification Number:
(If you are a corporation, identify the state of incorporation)
SC Contractor’s License Number: (if applicable)
OFFEROR'S TYPE OF ENTITY: (Check one)
Sole Proprietorship
Partnership
Corporate entity (not tax-exempt)
Corporation (tax-exempt)
Government entity (federal, state, or local)
Other
ACKNOWLEDGMENT OF AMENDMENTS/ADDENDA:
Amendment Number:
Date Issued:
Amendment Number:
Date Issued:
Amendment Number: _
Date Issued:
Amendment Number:
Date Issued:
(Offerors acknowledges receipts of amendments/addenda by indicating amendment
number and its date of issue)
HOME OFFICE ADDRESS
(Address for Offeror’s home office/principal place of business)
PAYMENT ADDRESS
(Address to where payments will be sent)
CITY
STATE
ZIP CODE CITY
STATE
ZIP CODE
(AREA CODE) TELEPHONE NUMBER
Payment address same as Home Office Address
Payment address same as Notice of Address
(check only one)
(AREA CODE) FACSIMILE NUMBER
EMAIL ADDRESS:
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NOTICE ADDRESS
(Address to which all procurement and contract related notices
should be sent)
CITY
STATE
ZIP CODE
ORDER ADDRESS
(Address to which purchase orders will be sent)
CITY
STATE
ZIP CODE
(AREA CODE) TELEPHONE NUMBER
(AREA CODE) FACSIMILE
Order address same as Home Office Address
Order address same as Notice of Address
(Check only one)
EMAIL ADDRESS
I/WE THE UNDERSIGNED UNDER PENALTIES OF PERJURY CERTIFY:
1. COMPLIANCE WITH ALL PROVISIONS AND CLAUSES BY REFERENCE IDENTIFIED HEREIN.
2. RECOGNITION THAT THIS SOLICITATION IS GOVERNED BY THE SCHOOL DISTRICT OF PICKENS COUNTY PROCUREMENT CODE.
3. COMPLIANCE WITH THE CODE OF LAWS OF SOUTH CAROLINA, SECTION 11-35-3020(2)(B)(I), REGARDING THE ETHICS, GOVERNMENT
COMPLIANCE WITH S.C. TAX WITHHOLDING AMENDMENTS SECTION 12-9-310(A) 2(3).
4. SUBMISSION OF A RESPONSE TO THIS PROPOSAL DOES NOT VIOLATE ANY FEDERAL OR STATE ANTI-TRUST LAWS.
5. COMPLIANCE WITH ALL REQUIREMENTS OF THE SOUTH CAROLINA DRUG-FREE WORKPLACE ACT, SECTION 44-107-10 ET SEQ, S.C.
CODE ANN, (1976). (Applicable to awards in excess of $50,000.00).
6. TO FURNISH ITEM(S) AND OR SERIVICE(S) IDENTIFIED HEREIN, AT THE PRICE(S) QUOTED, PURSUANT TO ALL TERMS, CONDITIONS,
PROVISIONS, AND SPECIFICATIONS CONTAINED IN THIS DOCUMENT OR ANY SUBSEQUENT WRITTEN AMMENDMENTS, WHICH
CLEARLY REFERENCE THIS PROPOSAL NUMBER.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding Offeror
to contract on behalf of Offeror)
PRINTED NAME
(Printed name of person signing above)
TITLE
(Business Title of person signing above)
DATE SIGNED
*****BID MUST BE SIGNED BY AUTHORIZED AGENT TO BE VALID****
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2. Table of Contents
Table of Contents
RFP 119-23-6-19
VOIP and VOIP Services
1. Signature Pages .....................................................................................................................2
2 . Ta bl e of C o nt ent s ...........................................................................................................4
3. Introduction ...........................................................................................................................5
4. Specifications and Requirements ..........................................................................................6
5. Cost of Goods and Services ................................................................................................11
6. Proposal Form .....................................................................................................................21
7. Award Criteria.....................................................................................................................23
8. Contract Term/Option to Renew.........................................................................................26
9. Information for Offerors to Submit.....................................................................................26
10. General Provisions ..............................................................................................................30
11. General Terms and Conditions ...........................................................................................38
12. Notifications ……………………………………………………………………………..54
13. Attachments to Solicitation .................................................................................................55
14. Offeror's Checklist ……………………………………………………………………….60
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3. Introduction
The School District of Pickens County is a political subdivision and body politic of the State
of South Carolina, whose boundaries are coextensive with Pickens County, South Carolina,
encompassing a land area of 501 square miles bordered on the north by the State of North
Carolina, the east by Greenville County, the south by Anderson County, and the west by
Oconee County. The District currently consists of twelve (12) elementary schools, two (2)
magnet schools, five (5) middle schools, four (4) high schools, one (1) career center, one (1)
opportunity school, one (1) adult learning center, (1) district office, one (1)
technology/transportation/special services facility, one (1) operations/student nutrition
facility, and three (3) bus offices. Additional basic information about the District is posted
on the District’s website: www.pickens.k12.sc.us.
After receipt of the sealed proposals, the prospective Offerors will be evaluated using only the
criteria stated in the Request for Proposal (RFP). Once evaluation is complete, all responsive
Offerors must be ranked from the most advantageous to least advantageous to the District,
considering only the evaluation factors stated in the RFP.
The District reserves the right to acquire VOIP and VOIP Services through the RFP
process, from SC State Contract, and/or any other sources without limitation. The District
reserves the right to add or delete similar items/services specified in contract as
requirements change during the course of the contract. The District reserves the right to
consider historic information and fact, whether gained from the Offeror’s proposal,
references, or any other source. Should the references volunteer any information outside
the specific questions, this information may be used in the evaluation process.
This solicitation does not commit the District to award a contract, to pay any costs incurred
in the preparation of the proposal or to procure any goods or services. The School District
of Pickens County reserves the right to reject any and all proposals and to award the
contract on the basis of benefits other than price alone. It further reserves the right to
purchase based upon price and/or benefits, which best meet the needs of the district. This
RFP provides interested suppliers with sufficient information to prepare and submit
Proposals for consideration with the intent of contracting with one or more companies to
provide VOIP and VOIP Services for SDPC.
This contract shall be for the purchase of VOIP and VOIP Services including associated
licensing and maintenance. Proposals must include all costs associated with the delivery of
all equipment (FOB), labor, services, and materials.
The implementation of any associated contract resulting from this competitive request for
proposal process will be dependent on the District’s issuance of a written Notice to
Proceed.
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