RFP 20-62 Vehicle Rental Services

Agency: Rowan University
State: New Jersey
Type of Government: State & Local
NAICS Category:
  • 532111 - Passenger Car Rental
  • 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Posted Date: Jun 9, 2020
Due Date: Jul 7, 2020
Solicitation No: RFP 20-62
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

RFP 20-62 Vehicle Rental Services

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Request for Proposal
Vehicle Rental Services
Rowan University
RFP 20-62
Rowan University
The Office of Contracting & Procurement
201 Mullica Hill Road
Glassboro, NJ 08028
Linden Hall North #207
Phone: 856.256.4171
Email: bids@rowan.edu
RFP 20-62
Vehicle Rental Services
Rowan University
Table of Contents
Bid Specifications
Administrative Information & Schedule of Events
Required Procurement Documentation
Introduction, Project Background, Contractor Qualifications, Scope of Work
Procedural Requirements & Amendments
Vendor Personnel
Submission Requirements
Submission Instructions
Evaluation & Selection Criteria
Proposal Page
Terms & Conditions:
Specific to Rowan University
Specific to New Jersey State Law
Specific to New Jersey State Law & by Contractors Based on Contract Type
Specifically Related to all Contracts Funded, in Whole or in Part, by Federal Funds
Page 1 of 30
RFP 20-62
Vehicle Rental Services
Rowan University
Administrative Information
Institution Contacts:
All questions should be submitted via email with the subject heading:
“RFP 20-62 Vehicle Rental Services for Rowan University”
Inquiries regarding project specifics will not be accepted by telephone. All questions submitted will be
answered on the Contracting & Procurement Department website on the date indicated below. See
Section XII.B. for further details.
Questions or inquiries should be sent to bids@rowan.edu
Questions regarding opening documents or accessing items on the website should be addressed to:
Alicia Gannon
Office of Contracting & Procurement
E-mail: gannon@rowan.edu
Due Date:
Proposals must be received no later than July 7, 2020 @ 2:00pm to bids@rowan.edu. Due to the
current Covid-19 restrictions, proposals will only be accepted electronically.
In order to be considered for the award, all electronic proposals must be received at the appropriate
required time. Any proposal not received on time may be rejected.
Refer to the Submissions Requirements section of this document for further details.
Schedule of RFP Events:
RFP Advertisement
Questions Due
Answers Posted to the website
Bids Due
June 9, 2020
June 22, 2020
June 29, 2020
July 7, 2020 2:00pm
Page 2 of 30
RFP 20-62
Vehicle Rental Services
Rowan University
Required Procurement Documents & Bidder’s Checklist
The documents as listed below are Procurement documents mandated by State regulation and
University policy. All documents as listed must be included with your submission package in order for
your proposal to be deemed responsible for this offering.
Required Procurement Documentation & Bidder’s Checklist
Failure to include the below requested documentation will result in automatic rejection of bidder’s
1 Proposal Page & Pricing Sheets
2 Proof of Ability to Obtain Required Insurance
3 Acknowledgement of Receipt of Addenda (if any issued)
4 Ownership Disclosure
5 Disclosure of Investment Activities in Iran
6 Subcontractor Utilization Plan
Failure to include the below requested documentation may result in rejection of bidder’s submission.
7 Ch51 Contractor Certification and Disclosure of Political Contributions Public Law 2005
8 Ch271 Vendor Certification & Political Contribution Disclosure Form
9 EEO/AA Evidence Disclosure
Exhibit A Mandatory EEO Language for Goods, Professional Services & General Service
11 Exhibit B Mandatory Equal Opportunity Language
12 Macbride Principals Form
13 New Jersey Business Registration Certificate Vendors can check the status of their BRC here.
New Jersey Policy Prohibiting Discrimination in the Workplace & Model Procedures for
14 Internal Complaints Alleging Discrimination in the Workplace and Acknowledgement of
15 Non-Collusion Affidavit
16 Taxpayer Identification Request (W-9 Form)
Please direct any questions you may have on the above to the assigned buyer for this project.
Page 3 of 30
RFP 20-62
Vehicle Rental Services
Rowan University
Rowan University is seeking to contract with a Vendor(s) to provide vehicle rental services via an easily
accessible online portal.
Rowan University has spent the past several years undergoing a major transition and unprecedented
growth. In addition to Rowan’s main campus located in Glassboro, New Jersey and urban campus
located in Camden, NJ, Rowan opened the doors of the first new Medical School in 35 years in the State
of New Jersey, the Cooper Medical School of Rowan University (CMSRU), in the summer of 2012. With
the opening of the CMSRU, the opportunities for research, collaboration and outreach into the Rowan
community grew significantly.
On July 1, 2013 Rowan again changed dramatically as a result of the N.J. Medical and Health Sciences
Education Restructuring Act. Through this legislation, Rowan University has been designated as the
most recent comprehensive public research institution in the nation. The act also transferred the
University of Medicine and Dentistry School of Osteopathic Medicine to Rowan, making Rowan only the
second institution to have both a D.O. granting medical school (RowanSOM) and M.D. granting medical
school (CMSRU) in the nation.
The University’s student population expectation, over a ten year span, is projected to nearly double by
2024. The increase in expenditures over the last few years and the proposed expansion of the
University indicates an advanced and comprehensive vehicle rental program is required for the current
population and the additional growth expected.
I. SCOPE Vendor(s) shall include a complete description of all vehicles, services and locations offered in
their Proposal to meet the criteria outlined throughout this RFP. The Vendor shall service all four (4)
campuses and any additional properties acquired during the term of contract. Campus maps are
available at: Maps
A. Vehicles: The vendor, at a minimum, shall provide vehicle rental services (vehicle without driver and
fuel) in the following type of vehicles:
1. Compact
2. Intermediate
3. Full Size 2 Door
4. Full Size 4 Door
5. Premium or Hybrid
6. Intermediate SUV
7. Mini-Van/SUV
8. Large SUV (Tahoe)
9. 15 Passenger
10. Cargo Van
Page 4 of 30

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