RFP# UCA-22-031 JOC for General Contractors

Agency: University of Central Arkansas
State: Arkansas
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Oct 11, 2021
Due Date: Nov 4, 2021
Solicitation No: RFP#
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Bid Number & Description: RFP# UCA-22-031 JOC for General Contractors
Pre-Proposal Virtual Meeting Zoom: October 21, 2021 @10:00AM
Opening Date: November 4, 2021
Opening Time: 1:30 p.m.
Buyer: jrcoleman@uca.edu
Status: Open

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PURCHASING OFFICE
2125 COLLEGE AVENUE, SUITE 2
CONWAY, AR 72034
REQUEST FOR PROPOSALS
Project: RFP UCA-22-031
Job Order Contracting for General Contractor Services:
PROPOSALS MUST BE RECEIVED BEFORE:
1:30 P.M. Central Time on November 4, 2021
Proposal Delivery Address and Opening Location:
University of Central Arkansas
Purchasing Department
2125 College Avenue, Suite 2
Conway, AR 72034
JOB ORDER CONTRACTING FOR GENERAL CONTRACTORS
RFP# UCA-22-031
Submittal Deadline: November 4, 2021 at 1:30 p.m.
1.0 INTRODUCTION
The University of Central Arkansas (UCA) is requesting Proposals from General Contractors
interested in providing Job Order Contracting (JOC) services to the University. The selected Job
Order Contractor must have a Arkansas Contractor’s on projects that require license, shall
provide project administration, planning and the above services listed for all campus owned
facilities including, but not limited to, new construction, repairs, alterations, replacements,
maintenance, etc.
The University has determined that the use of Job Order Contracting has been of benefit by
providing an effective means of reducing the total lead-time and cost for small trade projects at
UCA’s facilities. The university reserves the right to award this contract to multiple vendors as in
the best interest of the university.
Arkansas Code 19-4-1416 outlines the requirements for JOC and authorizes the University to utilize
this contracting procedure.
2.0 UCA BACKGROUND INFORMATION
The General Assembly of Arkansas established the University of Central Arkansas as
Arkansas State Normal School in 1907, with statewide responsibility for preparing citizens
to teach Arkansas children.
The name of the institution was changed to Arkansas State Teachers College in 1925. By
legislative enactment, the Board of Trustees was given authority to grant appropriate
degrees. In January 1967, the name of the institution was again changed by the State
legislature to the State College of Arkansas, expanding its statewide role to a multipurpose
institution. On January 21, 1975, the governor of Arkansas signed a bill granting university
status to the institution and naming it the University of Central Arkansas.
The first diploma granted by Arkansas State Normal School was the Licentiate of
Instruction, and in 1922, the first baccalaureate degrees were granted. Today the
university’s comprehensive undergraduate curriculum comprises more than 90 major
programs and 10 different degrees. A program of study leading to the Master of Science in
Education degree was inaugurated in 1955, and the Educational Specialist degree was
begun in 1980. Since that time, UCA has developed a variety of high quality offerings in
graduate studies, with more than 55 graduate program options and 14 different graduate
degrees, including doctoral programs in physical therapy and psychology. Extension
classes were first offered through Correspondence Study courses in 1919-1920 and Study
Clubs in 1920-1921. Academic outreach, including extended-learning opportunities for
undergraduate and graduate credit and in non-credit courses, continues to play an important
role in fulfilling the university’s twenty-first century mission.
Board of Trustees
The Board of Trustees composed of seven members governs the University. The Governor
of Arkansas appoints each member for a seven-year term. Terms of office are staggered,
with one member completing a term each year.
Academic Programs
At present, the University consists of six colleges - the College of Business, the College of
Education, the College of Fine Arts and Communications, the College of Health and
Behavioral Sciences, the College of Liberal Arts, the College of Natural Sciences and
Mathematics - and a graduate school. Each college has within it a number of departments.
Offerings for most departments extend from freshman level to graduate level courses.
Students of the University may select a plan of study leading to one of the eight
baccalaureate degrees conferred by the University: Bachelor of Arts, Bachelor of Business
Administration, Bachelor of Music, Bachelor of Science, Bachelor of Science in Nursing,
Bachelor of Fine Arts, Bachelor of Professional Studies, and Bachelor of Science in
Education. The University confers ten masters and three doctoral degrees.
3.0 SELECTION PROCESS
Proposals will be evaluated in three (3) phases. The first phase will determine if the mandatory
requirements of this request for proposals have been agreed to and/or met. Failure to comply will
deem a proposal non-responsive. The University may reject any proposal that is incomplete.
However, the University may waive minor irregularities. The Director of Purchasing completes
this phase or Designee.
The University of Central Arkansas will base the second phase on evaluation of the
Technical/Business proposal by an impartial committee appointed. Points will be awarded to each
proposal based on a comparative formula of relative weights as described in this request for
proposals. The contract will be awarded to the respondent whose proposal receives the highest
cumulative point total.
The third phase will be the opening and calculation of the pricing proposal by the Director of
Purchasing or Designee, and reviewed by the evaluation committee appointed by the University of
Central Arkansas.
Please Note: The University will contact firms to notify them of whether they will be moving on
to the interview phase. Potential interview dates are November 11, 12 &15, 2021.
3.1 The University’s evaluation committee will evaluate all Proposals submitted by
firms in response to this Request for Proposals (RFP), in accordance with the
qualifications and evaluation criteria set forth in Section 6 of this RFP.
3.2 Based on the evaluation and scoring of the Proposals, the highest ranked firms will
be invited to participate in an interview with the evaluation committee. The firms’
Interviews will be scored in accordance with the criteria outlined in Section 6.6 of
this RFP.
After all interviews have been conducted, the interview scores, proposal scores a n d p r i c i n g
p r o p o s a l will be added together, and the highest ranked firm in compliance will be offered the
opportunity to provide the service.
The RS Means Cost Book (the current edition) and RS Means sof t war e will be used at the time of
execution of the JOC Contract. The current RS Means Cost Data book and RS Means software, at the time
of each annual contract renewal, will be incorporated by reference. Pricing and fee estimates will remain
in effect for the duration each contract year.
All estimates submitted from the contractor to the UCA project manager will be verified through
the RS Means cost book and RS Means software that the quote we received does not exceed RS
Means pricing.
The firm with the highest scoring overall proposal, resulting from evaluation of the Proposals, the
pricing and the interview, may, at the University’s option, be selected as the University’s JOC
General Contractor, subject to compliance with Arkansas Code 19-4-1416.
4.0 SCHEDULE
The following is the current planned schedule for the selection process. Dates and times are
subject to change; interested parties will be promptly notified of any changes to key dates via an
addendum.
Solicitation for the Request for Proposals for
Job Order Contracting for Construction
General Contractor Services released and
posted to the University website at
www.uca.edu
Pre-Proposal Virtual Meeting Zoom
RFP Proposals submittal deadline
Notification of most qualified firms selected
to be interviewed
Tentative date for Interviews (exact date to be
determined after selection via Zoom
Selection of the firm (s) with the highest
overall total score
General Contractor Services contract
anticipated execution
October 7, 2021
October 21, 2021 @ 10:00 a.m.
November 4, 2021 @ 1:30 p.m.
November 8, 2021
November 11, 12, & 15, 2021
November 19, 2021
January 4, 2022 or sooner
5.0 INFORMATION FOR JOC CONTRACTOR
5.1 Specific project requirements will be identified in individual Work Orders issued
by the University. Written quotes will be required for each individual project.
5.2 Each individual Work Order issued for a particular project will not exceed
$750,000.00, including sales tax and design fees.
5.3 All Work Orders, including those with multiple parts, issued for the same project
shall be treated as a single Work Order for purposes of the $750,000.00, limit on
Work Orders.
5.4 Reasonable extensions may be granted at the beginning of each new fiscal year
not to exceed a total of four (4) years if the price remains mutually agreeable to
the university and the quality of work is satisfactory to the university.
5.5 The initial contract term of this contract will end June 30, 2022. The contract may be
renewed on July 1 of each fiscal year and may, upon mutual consent of the parties,
be extended yearly, for a total contract duration not to exceed four (4) years.
5.6 The JOC General Contractor shall provide to the University, in an electronic
spreadsheet, each month, or as requested, a summary of all Work Orders and
their status. At a minimum the spreadsheet shall include, a list of Work Orders
issued, the lump sum price of each Work Order, the number of change orders
and the total project cost.
5.7 When the Specification Standards are not inclusive of the work to be performed
under a Work Order, the JOC Contractor may be required to propose appropriate
technical specifications, and/or products and procedures, to the University for
review and acceptance. All specifications, and/or product and procedures
developed by the JOC Contractor must be in compliance with the Contract
Documents, and all current national, state, and local codes; industry
standards and applicable Owner requirements and regulations.
5.8 No more than twenty percent (20%) of the dollar value of a Work Order may
consist of items of work not pre-priced.
5.9 The JOC Contractor shall have an office within 150 miles of the University of
Central Arkansas, Conway, AR campus. It is imperative that JOC staff be able to
lend support on-site within a matter of minutes not hours. Proposers should
propose how staff and on-site management will be supported and responsive
to UCA needs.
5.10 Required Construction Documentation for JOC projects:
The Purchasing Construction Buyer will email the JOC Contractor requesting the following
documents:
Certificate of Insurance to include General Liability, Workman’s Compensation (if required)
and Current Automobile Insurance.

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