RFP#UCA-22-041 ArCA On Call Instructional Support

Agency: University of Central Arkansas
State: Arkansas
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 611430 - Professional and Management Development Training
  • 611710 - Educational Support Services
Posted Date: Nov 18, 2021
Due Date: Dec 7, 2021
Solicitation No: RFP#UCA-22-041
Bid Source: Please Login to View Page
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Bid Number & Description: RFP#UCA-22-041 ArCA On Call Instructional Support
Opening Date: December 7, 2021
Opening Time: 1:30 p.m.
Buyer: meghanp@uca.edu
Status: Open

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UNIVERSITY OF CENTRAL ARKANSAS
PURCHASING OFFICE
2125 COLLEGE AVENUE STE. 2
CONWAY, AR 72034
REQUEST FOR PROPOSAL
ArCA Coding Academy: On Call Instructional Support Services
RFP#UCA-22-041
PROPOSALS MUST BE RECEIVED BEFORE:
1:30 P.M. Central Time on Tuesday, December 7, 2021
Proposal Delivery and Opening Location
University of Central Arkansas
2125 College Ave Ste. 2
Conway, AR 72034
PROPOSALS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED
ABOVE. THE PROPOSAL ENVELOPE MUST BE SEALED AND SHOULD BE
PROPERLY MARKED WITH THE PROPOSAL NUMBER, DATE AND HOUR OF PROPOSAL OPENING
AND COMPANY'S RETURN ADDRESS
SECTION 1 ADMINISTRATIVE OVERVIEW
1.0 UCA Background
The University of Central Arkansas was established as Arkansas State Normal School by the General Assembly
of Arkansas in 1907, with statewide responsibility for preparing citizens to teach Arkansas children. Summer
sessions were started in 1910.
The name of the institution was changed to Arkansas State Teachers College in 1925. By legislative enactment,
the Board of Trustees was given authority to grant appropriate degrees. In January 1967, the name of the
institution was again changed by the State legislature to the State College of Arkansas, expanding its statewide
role to a multipurpose institution. On January 21, 1975, the governor of Arkansas signed a bill granting
university status to the institution and naming it the University of Central Arkansas.
The first diploma granted by Arkansas State Normal School was the Licentiate of Instruction, and in 1922 the
first baccalaureate degrees were granted. Today the university’s comprehensive undergraduate curriculum
comprises more than 90 major programs and ten different degrees. A program of study leading to the Master of
Science in Education degree was inaugurated in 1955, and the Educational Specialist degree was begun in 1980.
Since that time, UCA has developed a variety of high quality offerings in graduate studies, with more than 55
graduate program options and 14 different graduate degrees, including doctoral programs in physical therapy
and psychology. Extension classes were first offered through Correspondence Study courses in 1919-1920 and
Study Clubs in 1920-1921. Academic outreach, including extended-learning opportunities for undergraduate
and graduate credit and in non-credit courses, continues to play an important role in fulfilling the university’s
twenty-first century mission.
1.1 Purpose
The University of Central Arkansas is seeking proposals from information technology professionals and
companies that can provide the services described under Section 2.0.
1.2 Issuing Officer
Meghan Cowan, Contract Manager Supervisor
Phone: (501) 450-3173
Fax: (501) 450-5020
Email: meghanp@uca.edu
The Issuing Officer is the sole point of contact from the date of release of this request for proposals until the
selection of the successful respondent. Respondents wishing to submit questions and requests for clarification
should contact the Issuing Officer in writing.
1.3 Contract Administrator
Alison Wish, ArCA Director
Phone: (501) 450-5811
Email: awish@uca.edu
1.4 Anticipated Procurement Timetable
RFP Issued: November 17, 2021
Questions emailed: November 22, 2021
Answers emailed: November 23, 2021
Proposals Due: December 7, 2021 at 1:30 P.M.
Completion of proposal review: December 13, 2021
Finalist/Presentations: December 17, 2021
Contractor Commences Performance: January 2, 2022
1.5 Submission of Proposals
No later than December 8, 2021 at 1:30 p.m., CST, one original (marked “original”) hard copy, three (3)
electronic copies on flash drives (clearly identified with company name and RFP number), and one (1) redacted
flash drive copy of the proposal to be submitted to:
University of Central Arkansas
Purchasing Department
2125 College Avenue, Suite 2, Room 100
Conway, AR 72034
Addendum or amendments, if any, shall be signed, dated and included with the respondent’s proposal
submission. Failure to do so may be cause for the rejection of the proposal.
COST PROPOSAL MUST BE INCLUDED UPON SUBMISSION, BUT SEALED
SEPARATELY. DO NOT INCLUDE IN ELECTRONIC COPIES.
All proposals must be executed by an authorized officer of the proposer and must be held firm for acceptance
for a minimum period of 90 days after the opening date.
Addenda or amendments, if any, should be signed, dated and included with the respondent’s proposal
submission. Failure to do so may be cause for rejection of the proposal.
Acceptance of request for proposal issued by the Director of Purchasing indicated by submission of a proposal
by responder, will bind responder to the terms and conditions herein set forth, except as specifically qualified in
any addendum issued in connection therewith. Any alleged oral agreement or arrangement made by a
responder with any agency or Director of Purchasing, or an employee of the campus will be disregarded.
1.6 Presentation
Proposers that submit responsive proposals, and receive the highest technical scores, will be designated as
Finalists. Proposers selected for final evaluation may be required to make an oral presentation to the evaluation
committee. The presentations will be scheduled after the Technical Proposal review process is completed. Such
presentations provide an opportunity for Proposers to clarify their proposal and ensure mutual understanding. If
necessary, the Director of Purchasing will schedule time and location for any required presentations.
Proposers are strictly limited to the time allotted and the topics provided by the University. Points will be
deducted if presentations exceed the allotted time or deviate from the presentation topics defined by the
University.
1.7 Rejection of Proposals
This solicitation does not commit the University of Central Arkansas to award a contract, to pay any costs
incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services. The
institution reserves the right to accept or reject any or all proposals received as a result of this request, or to
cancel in part or in its entirety this proposal if it is in the best interest of the University. Failure to furnish all
information may disqualify a respondent.
1.8 Contracting Condition
The successful offeror and any entity or person directly or indirectly controlled by, under common control with,
or controlling the offeror will not acquire any interest, direct or indirect, which would conflict in any manner or
disagree with the performance of its services hereunder. The contractor further covenants that in the
performance of the contract no person having any such known interest shall be employed. No official or
employee of the State and no other public official of the Federal Government who exercises any functions or
responsibilities in the review or approval of the undertaking or carrying out of the project shall, prior to the
completion of the project, voluntarily acquire any personal interest, direct or indirect, in this contract or
proposed contract.
1.9 Term of the Contract
The contract period for services begins January 2, 2022 and terminates on December 31, 2022. The University
is interested in an initial one (1) year on call contract. By mutual agreement, the University and the contractor
may elect to extend the contract for maximum of seven years, in one or two-year increments or any portion
thereof, but not less than monthly increments, at the contract compensation for those renewal periods. In no
case will the total contract term including extensions be greater than seven (7) years from.
1.10 Public Opening of Proposals
A public opening of all submitted proposals will be held on via Zoom December 7, 2021 at 1:30 p.m. CST at
the:
University of Central Arkansas
Purchasing Department
2125 College Avenue, Suite 2, Room 100
Conway, AR 72034
Zoom Link: https://uca-edu.zoom.us/j/81722269215?pwd=T3l1ZkIrenFFSTdiZ2dFdEpVYUVKZz09
ANY CONFIDENTIAL, PROPRIETARY, COPYRIGHTED OR FINANCIAL MATERIAL SUBMITTED BY
RESPONDENTS, MUST BE MARKED AS SUCH AND SUBMITTED UNDER SEPARATE COVER. ALL
SUBMITTALS BY PROPOSERS WILL BE AVAILABLE FOR REVIEW TO THE EXTENT
PERMISSIBLE, PURSUANT TO THE ARKANSAS FREEDOM OF INFORMATION ACT 25-19-10-1 ET
SEQ.
1.11 Contract Awarding and Signing
Contract awarding and signing will be contingent upon the University of Central Arkansas receiving advice
from approving authorities if necessary. The contract will be an incorporation of the contents of the RFP as well
as negotiated terms and conditions.
1.12 Proposal Evaluation
The University of Central Arkansas Evaluation Committee and the Director of Purchasing will evaluate all
proposals to ensure all requirements are met. The University reserves the right to make single awards, multiple
awards by any combination of services, or by category, whichever is in the best interest of the University of
Central Arkansas.
1.13 Protest of Award
Within fourteen (14) days after the date that the proposer knew or should have known of the cause giving rise to
protest, the prospective offeror must file a formal written notice of that protest with the Vice President of
Finance. Failure to do so shall constitute a waiver of any rights to administrative decision under ACA Section
19-11-244. Further details on protesting wards may be obtained by contacting the issuing Officer.
1.14 Payment and Invoice Provisions
All invoices shall be forwarded to the University of Central Arkansas Accounts Payable
Department and must show an itemized list of charges by type of equipment, service, etc. Payment will be made
in accordance with applicable State of Arkansas accounting procedures upon written acceptance by UCA
Contract Administrator.
1.15 Intergovernmental/Cooperative Use of Proposal and Contract
In accordance with Arkansas Code §19-11-249, this proposal and resulting contract is available to any college
or university in Arkansas that wishes to utilize the services of the selected proposer, and the proposer agrees,
they may enter into an agreement as provided in this RFP.
SECTION 2: SCOPE
2.0 Purpose
Arkansas Coding Academy is a coding bootcamp that provides expert-led training on in-demand technical
skills. Our Full-Stack Development program exists to train individuals on a “full-stack” of technologies in order
to prepare them for entry level careers in software development. Courses are held virtually and in person at
various locations in Arkansas including our Conway campus at 1835 South Donaghey Avenue.
Proposals are requested from vendors with expertise in software development who have the ability to teach
computer programming to adult students with a variety of technical and non-technical backgrounds.
Our full-stack programs take place in the evenings with some Saturday sessions, over the course of 6 months.
Students learn the technologies required to produce an “CRUD” application, which they demonstrate at a
“Demo Day” event at the end of the program. Our ultimate goal is to produce students with the skills necessary
to enter the job market as entry-level software developers.
The following skills and qualifications are preferred:
Eagerness to shape the skills, minds, and careers of the newest generation of web developers.
Experience working in a client facing environment.
At least 4+ years of experience working on a software development team.
Instructor expectations:
Facilitate a dynamic and collaborative classroom community.
Inspire students to persevere through the challenges of solving user experience design problems.
Promote diversity, equity, and inclusion in the classroom and in all interactions.
Work closely with ArCA Program Coordinator of Student Success to provide students with meaningful
and prompt feedback on their progress.
The following technical requirements and expectations apply for each desired course:
2.1 Course Requirements
Course Name: Full-Stack Development – Java

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