RFP 22-001 Solid Waste and Recycle Collection

Agency: City of Commerce
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
Posted Date: Sep 22, 2021
Due Date: Oct 22, 2021
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RFP 22-001 Solid Waste and Recycle Collection

State Street Parking Lot - Advertisement for Bids CATL210019

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Tally Sheet RFP 21-013

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City of Commerce
P.O. Box 348
27 Sycamore Street
Commerce, GA 30529
Phone: (706) 336-3297
Email: jelrod@commercega.org
SUBJECT:
Request for Proposal for Curbside Solid Waste &
Recyclable Collection Services
The City of Commerce is soliciting competitive sealed bids from qualified professional service
providers to submit a proposal for Curbside Solid Waste & Recyclables Collection Services for the
City of Commerce.
Attached hereto are the general conditions, technical specifications, and submittal format:
The written requirements contained in this Request for Proposal (RFP) shall not be changed or
superseded except by written addendum from The City of Commerce. Failure to comply with the
written requirements for this RFP may result in disqualification of the submittal by The City of
Commerce.
Submittals are to be sealed, marked with the vendor's name and address and labeled:
“RFP 22-001” and delivered to:
City of Commerce
P.O. Box 348
27 Sycamore Street
Commerce, GA 30529
Attn: Accounting Manager
Due no later than October 22, 2021, by 3:00 pm local time prevailing. Any proposals received after
this time will not be accepted. The City of Commerce reserves the right to reject any and all
submittals, to waive any technicalities or irregularities and to award contracts based on the highest
and best interest of the city.
Inquiries regarding this Request for Proposal (RFP) are encouraged to contact the
Accounting Manager James Elrod at 706-335-1893 or jelrod@commercega.org to clarify any
part of the RFP process.
The City of Commerce does not discriminate on the basis of disability in the admission or access to
its programs or activities. Any requests for reasonable accommodations required to fully participate
in any open meeting, program or activity should be directed to City Hall at 706-335-3164.
The written proposal documents supersede any verbal or written prior communications between the
parties. All companies submitting a proposal will be notified in writing of award.
We look forward to your bid and appreciate your interest in the City of Commerce.
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RFP 22-001
City of Commerce
REQUEST FOR PROPOSAL
FOR
Curbside Solid Waste & Recyclable Collection Services
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN
October 22, 2021 by 3:00 pm local time prevailing
City of Commerce
P.O. Box 348
27 Sycamore Street
Commerce, GA 30529
RFP # 22-001
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE
THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE
RESPONSIBILITY OF THE OFFEROR.
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RFP 22-001
CITY OF COMMERCE, GEORGIA
REQUEST FOR QUALIFICATION
FOR
Curbside Solid Waste & Recyclable Collection Services
SECTION I - REQUEST FOR PROPOSAL OVERVIEW
1.0 PURPOSE
The City of Commerce has issued this Request for Proposals (hereinafter, “RFP”) for the sole
purpose and intent of obtaining proposals from interested and qualified Offerors to provide solid
waste collection and disposal Services. The contract agreement will be for two (2) years, and shall
be renewable each year after for up to five (5) years.
1.1 INFORMATION TO VENDORS
RFP TIMETABLE
The anticipated schedule for the RFP is as follows:
RFP Available
September 21, 2021
Deadline for questions
October 18, 2021
Submittal deadline
October 22, 2021
3:00 pm, local time prevailing
1.2 RFP SUBMISSION:
One (1) original, one (1) copy, and one (1) fully executable electronic copy (PDF) of the complete
signed submittal must be received by submittal deadline (see 1.1). Proposals must be submitted in a
sealed envelope stating on the outside, the vendor's name, address, the RFP Number and title to:
City of Commerce
P.O. Box 348
27 Sycamore Street
Commerce, GA 30529
Attention: James Elrod
Hand delivered copies may be delivered to the above address ONLY between the hours of 8:30 a.m.
and 3:30 p.m. ET, Monday through Friday, excluding holidays observed by the City of Commerce.
Vendors are responsible for informing any commercial delivery service, if used, of all delivery
requirements and for ensuring that the required address information appears on the outer wrapper or
envelope used by such service. The Submittal must be signed by a company officer who is legally
authorized to enter into a contractual relationship in the name of the vendor.
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RFP 22-001
1.3 CONTACT PERSON & INQUIRES:
Vendors are encouraged to contact James Elrod, Accounting Manager, at (706) 335-1893, or by
email at jelrod@commercega.org for questions pertaining to submittal requirements and SCOPE
of the RFP, and Bill King, Public Works Director, at (706) 335-3287, or at
billk@commercega.org to clarify any part of the SCOPE or purpose of this RFP. For questions
pertaining to submittal requirements, please contact. All questions that arise must be submitted prior
to five (5) business days before the submittal due date (see 1.1) and shall be directed to the contact
person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for
responding to this RFP and also may result in the disqualification of the vendor's submittal. Vendors
may not contact any elected official or other City of Commerce employee to discuss the proposal
process or proposal opportunities. Contact of this nature will result in immediate disqualification of
the vendor.
1.4 ADDITIONAL INFORMATION/ADDENDA
The City of Commerce will issue responses to inquiries and any other corrections or amendments it
deems necessary in written addenda issued prior to the due date. Vendors should not rely on any
representations, statements or explanations other than those made in this RFP or in any addendum to
this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last
addendum issued will prevail.
Addenda will be published at www.commercega.org under the “Doing Business Here” tab. Vendors
are encouraged to check this site regularly for immediate access to issued addenda. RFP information
can also be requested as stated above (1.3).
Vendors must acknowledge any issued addenda by including the Addenda Acknowledgement
Form with the submittal. Proposals which fail to acknowledge the vendor’s receipt of any
addendum will result in the rejection of the offer if the addendum contains information which
substantively changes the Owner’s requirements
1.5 LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS
Submittals received after the due date and time will not be considered. Modifications received after
the due date will not be considered. The City of Commerce assumes no responsibility for the
premature opening of a proposal not properly addressed and identified, and/or delivered to the proper
designation.
1.6 REJECTION OF PROPOSALS
The City of Commerce may reject any and all submittals and reserves the right to waive any
irregularities or informalities in any submittal or in the submittal procedure. Submittals received after
said time or at any place other than the time and place will not be considered.
1.7 MIMINUM RFP ACCEPTANCE PERIOD
Valid submittals shall not be withdrawn for a period of 60 days from the date specified for receipt of
submittals.
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RFP 22-001
1.8 NON-COLLUSION AFFIDAVIT
By submitting a response to this RFP, the vendor represents and warrants that such proposal is genuine
and not a sham or collusive or made in the interest or in behalf of any person not therein named and
that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham
proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has
not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.
By submitting a proposal, the vendor represents and warrants that no official or employee of the City
of Commerce has, in any manner, an interest, directly or indirectly in the proposal or in the contract
which may be made under it, or in any expected profits to arise there from.
1.9 COST INCURRED BY VENDORS
All expenses involved with the preparation and submission of the RFP to the City of Commerce, or
any work performed in connection therewith is the responsibility of the vendor(s).
1.10 RFP OPENING
RFP submittal prices will be opened and reviewed by a selected committee. A list of names of firms
responding to the RFP may be obtained from Accounting Manager James Elrod, after the RFP due
date and time stated herein. There will not be a public opening and a Tally Sheet will be available
upon request and on the City’s website following the deadline.
1.11 TAXES
Selected vendor will be provided with The City of Commerce Sales and Use Tax Certificate of
Exemption number upon request.
1.12 VENDOR INFORMATION
All submissions shall include a completed vendor master form and current W-9. Vendors whose
place of business is other than the State of Georgia may be required to provide the Purchasing
Agent with copies of your state’s regulations and/or laws concerning the application of certain
vendor preference requirements to vendors whose place of business is in the applicable state.
Failure to provide this information will result in the disqualification of the vendor from submitting
a proposal.
1.13 INSURANCE
Selected vendor will be required to provide proof of liability and workman’s compensation
insurance before work can begin on this City’s project. Workman’s Compensation Insurance
should be as required by the State of Georgia. General Liability should cover $1,000,000 per
incident. The vendor, if awarded a contract, shall maintain insurance coverage reflecting the
minimum amounts and conditions specified by the City. In the event the vendor is a government
entity or a self-insured organization, different insurance requirements may apply.
The vendor shall procure and maintain for the life of the Contract/Agreement Worker’s
Compensation Insurance covering all employees with limits meeting all applicable state and
federal laws. This coverage shall include Employer’s Liability with limits meeting all applicable
state and federal laws. This coverage shall extend to any subcontractor that does not have their
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RFP 22-001

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