RFP - Salary Study with Market Review

Agency: County of Deschutes
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Nov 28, 2023
Due Date: Dec 15, 2023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Bid/RFP Due Date:
Friday, December 15, 2023 - 3:00pm

Bid/RFP Status:
Open - accepting bids and proposals

DESCHUTES COUNTY
Request for Proposal for
Salary Study with Market Review

Deschutes County completed a comprehensive compensation and classification study in 2017 and the scope of this RFP is an update focusing on wages, market, and equity analysis.

The County seeks a consultant to help us achieve these objectives:

  • Understand the equity and competitiveness of our employee’s compensation and benefits,
  • Update the existing program so that the program can be competitive, sustainable, and equitable for the future, and
  • Recommend a budget plan to appropriately realign employees’ compensation as necessary.

SEE SUPPORTING DOCUMENTS SECTION BELOW FOR FULL RFP DETAILS AND INSTRUCTIONS.

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News Release Issued: November 15, 2023

Supporting Documents

Attachment Preview

Deschutes County
REQUEST FOR PROPOSALS
FOR
SALARY STUDY WITH MARKET REVIEW
(Document Number 2023-1007)
Deschutes County, Oregon
Issued: Tuesday, November 15, 2023
Proposal Closing Date:
December 15, 2023; 3:00 p.m. (PST)
Request for Proposals (RFP)
Section 1
Section 2
Section 3
Section 4
Section 5
TABLE OF CONTENTS
General Information
Authority, Overview, and Scope or Work
Requirements and Evaluation
Award Notification Process and Contract Requirements
Additional Information
Request for Proposals – Salary Study with Market Review Services
Deschutes County Document No. 2021-1007
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SECTION 1
GENERAL INFORMATION
1.1 INTRODUCTION
Deschutes County is governed by three elected Board of County Commissioners (BOCC) who are responsible for
establishing policies and setting priorities of the County. The County Administrator, Chief Administrator Officer of the
County, oversees the administration, management and operations of the County, policy administration and classified
department heads. In addition, there are six (6) other elected officials as leaders of their respective county
departments.
Deschutes County consists of a variety of departments providing public services that include health & human
services, public safety & emergency services, planning & zoning, community justice, prosecution, public works, and
solid waste. The County also has a number of internal and support services such as finance, information technology,
risk management, human resources and legal services. For more information on the County, please visit
www.deschutes.org/
Deschutes County completed a comprehensive compensation and classification study in 2017 and the scope of this
RFP is an update focusing on wages, market, and equity analysis.
The County seeks a consultant to help us achieve these objectives:
Understand the equity and competitiveness of our employee’s compensation and benefits,
Update the existing program so that the program can be competitive, sustainable, and equitable for the
future, and
Recommend a budget plan to appropriately realign employees’ compensation as necessary.
1.2 SCHEDULE OF EVENTS
The County anticipates the following schedule:
Week of November 15, 2023
RFP Advertisement
November 27, 2023
Questions/Requests for Clarification due by 3:00 p.m. (PST)
December 1, 2023
Addendum(s) Issued, if applicable
December 15, 2023
Proposal Due Date: 3:00 p.m. (PST)
December 18-22, 2023
Review Proposals, Virtual Presentations, if applicable, Selection & Notification
January 5, 2024
Contract Execution
IMPORTANT: Other than the proposal due date, the schedule is approximate and subject to change. All questions
must be made in writing via email to Kathleen Hinman at Kathleen.Hinman@deschutes.org by 3 p.m. (PST),
November 27, 2023. Questions requiring clarification or modifications from the County will be posted to the RFP
website at www.deschutes.org/RFP.
Request for Proposals – Salary Study with Market Review Services
Deschutes County Document No. 2021-1007
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1.3 PROPOSAL DELIVERY
Proposals must be sent as Electronic Submission only and received by the County’s Human Resources. Complete
proposals must be received via e-mail in a Microsoft word or .pdf document addressed to
Kathleen.Hinman@deschutes.org by 3:00 p.m. (PST), December 15, 2023 as recorded by the Deschutes County e-
mail system time stamp. Proposals received after the deadline will not be considered. Proposal documents must be
no larger than 10MB in size. Deschutes County reserves the right to retain all proposals submitted and to use any
ideas in a proposal regardless of whether the proposal is selected.
1.4 SUBMISSION NOTICE
All proposals submitted in response to this RFP shall become the property of the County and may be utilized in any
manner and for any purpose by the County. Be advised that proposals and all documents submitted in response to
this RFP are subject to public disclosure as required by applicable state and/or federal laws. If you intend to submit
any information with your proposal which you believe is confidential, proprietary, or otherwise protected from public
disclosure (trade secret, etc.), you must separately and clearly identify all such material. The cover page of the
separate document must be red, and the header or footer for each page must provide as follows: “Not Subject to
Public Disclosure”. Where authorized by law, and at its sole discretion, the County will endeavor to resist disclosure
of properly identified portions of the proposals.
1.5 PROCUREMENT PROCESS
a. Public Notice
Notice of the RFP has been advertised in the Daily Journal of Commerce at https://djcoregon.com/,
and on the County’s website at https://www.deschutes.org/rfps.
End of Section 1
Request for Proposals – Salary Study with Market Review Services
Deschutes County Document No. 2021-1007
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SECTION 2
AUTHORITY, OVERVIEW, AND SCOPE OF WORK
2.1 AUTHORITY
The County is issuing this RFP in accordance with Deschutes County Code and applicable provisions of Oregon Revised
Statute (ORS) and Oregon Administrative Rules (OAR).
2.2 OVERVIEW
The Deschutes County workforce is comprised of both non-represented and represented members from six (6)
unions. Salaries are regularly adjusted by a cost of living adjustment (COLA) as well as periodic salary comparisons of
like entities. A factor comparison method is the current job evaluation system used. The last comprehensive
classification study for this selected group was completed in 2017. The Human Resources Department is responsible
for compensation analysis, bench marking positions and salary surveys. HR staff have maintained any assessments
for new and changes to existing classifications. Over the years, the County has undergone growth resulting in being
the third highest cost County for living, increased recruitment and retention demands, reorganization and requests
for position reviews have increased exponentially in effort to keep pace with market and internal equity pressures.
Consequently, a thorough study of the County’s wage scales, internal equity and compression factors is warranted.
2.3 SCOPE OF WORK
This project will encompass a thorough wage review and market analysis for Non-represented and AFSCME
represented employees, as well as look at internal equity and pay equity within the organization. A compensation
structure will be recommended that includes methods to easily update the wage structure as new market indicators
and minimum wage changes occur; as well recommendations for addressing employee and position equity,
advancement, and development.
The consultant must be prepared to guide the County through processes to facilitate project planning and engage
County leadership on establishing comparable agencies, updating the County’s compensation philosophy, and
reviewing salary structure for competitiveness and equity. The consultant will conduct strategy meetings with
stakeholders, review all positions within the scope of the project, collect salary survey data, and make compensation
recommendations to salary ranges and structure. The consultant will review existing policies and procedures
applicable to administering compensation to ensure the County is meeting current state or federal labor compliance
requirements and best practices and managers and leaders are able to administer compensation in a disciplined way
to ensure that compensation of employees across the County is managed equitably and consistently. The consultant
will also review internal equity for outliers and areas of compression and complete an analysis ensuring the County’s
compliance with pay equity laws.
A report will be generated and presented that will include deliverables that address the requirements listed above,
and also include a proposed Pay and Classification Plan, Internal and Pay Equity Plan, Policy and Practice
Development Plan, and an Implementation Plan that includes implementation options and the projected cost impact
associated with each option. Throughout the process, the selected consultant will assist the County with appropriate
stakeholder communications.
Request for Proposals – Salary Study with Market Review Services
Deschutes County Document No. 2021-1007
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