CITY OF ST JOSEPH
REQUEST FOR PROPOSAL
Page 1 of _18
Proposals Must Be Received No
Time: 4:00PM Date: 12/3/2020
For Information Contact
at (816) 271-5330
This document constitutes a request for sealed bids, including prices, from qualified individuals and organizations to furnish those
services and/or items as described herein. All items included in submission are to be of public record.
Proposals must be mailed or delivered to the Division of Purchasing, 1100 Frederick Avenue Room 201, St. Joseph, MO 64501.
Snow & Ice Removal for Health Department & Animal Control
Please complete, sign and return this form with the proposal
Please have the Bid Name and Number on the outside of the sealed proposals.
The offeror must provide all information required in this document pursuant to the specifications attached and included herein.
The offeror hereby agrees to provide the services and/or items at the prices quoted, pursuant to the attached terms and conditions of
Request for Proposal or Invitation to Bidders and Terms and Conditions of Purchase, and further agrees that when this document is
countersigned by an authorized official of the City of St. Joseph, a binding contract, as defined herein, shall exist between the offeror and
the City of St. Joseph.
Offeror's Signature:__________________________ Offeror's Printed Name:________________________ Title :_______________
Company Name:_______________________________________________ Date of Proposal:________________________________
Mailing Address:________________________________________________________ Telephone:__________________________
CITY OF ST. JOSEPH
TERMS AND CONDITIONS OF REQUEST FOR PROPOSAL
OR INVITATION TO BIDDER
1. PREPARATION OF BIDS
Bidder's are expected to examine the specifications, delivery
schedule, bid prices and all instructions of the Request for Proposal or
Invitation to Bid. Failure to do so will be at bidder's risk. In case of a
mistake in extension, the unit price(s) will govern.
Any manufacturer's names, trade names, brand names, information
and/or catalogue numbers listed in a specification are for information and
are not intended to limit competition. The bidder may offer any brand
which meets or exceeds the specification for any item. If bids are based
on equivalent products, indicate on the bid form the manufacturer's name
and model number. The bidder shall explain in detail the reasons why the
proposed equivalent will meet the specifications and not be considered an
exception thereto. Bids which do not comply with these requirements are
subject to rejection. Bids lacking any written indication of intent to bid
on alternate brands will be received and considered in complete
compliance with the specifications as listed on the bid forms.
All supplies and equipment offered in a bid must be new and of current
production unless the Request for Proposal or Invitation to Bidder clearly
specifies that used or reconditioned supplies or equipment be offered.
Firm fixed prices shall be bid and include all packing, handling and
Unless otherwise indicated, prices quoted shall be firm for
acceptance for ninety days (90) from bid opening and for the specified
2. TAX EXEMPTION
Do not bill federal tax. Certificate number 44-6000256.
Do not bill state tax. Certificate number 12493457.
3. SUBMISSION OF BIDS
A bid submitted by a bidder must (1) be manually signed by the bidder
on the Purchasing Division's Request for Proposal or Invitation to Bidder, (2)
contain all requested information, (3) be priced as required, (4) be sealed in
an envelope or container, (5) be attached to a security deposit if required, and
(6) be delivered to: the Purchasing Division, 1100 Frederick, Room 201; St.
Joseph, MO 64501, and officially clocked in no later than the exact time
and date specified on the Request for Proposal or Invitation to Bidder.
The sealed envelope or container containing a bid should be clearly
marked on the outside left corner with (1) the official Price Inquiry
number and (2) the official closing date and time.
Submission of this bid constitutes an assignment by the bidder to the
City of all rights, title and interest in and to all causes of action it may
have under the antitrust laws of the United States or the State of Missouri,
which causes of action have accrued or will accrue as the result of or in
relation to the particular good or services purchased or procured by it in
fulfillment of any contract with the City arising from this bid.
4. MODIFICATION OR WITHDRAWAL OF BIDS
Bids may be modified or withdrawn by written or telegraphic notice
received prior to the official closing date and time specified. A bid may
also be withdrawn or modified in person by the bidder or his authorized
representative provided proper identification is presented before the
official closing date and time. Verbal phone requests to withdraw or
modify a proposal will not be considered.
After the official closing date and time, no bid may be modified or
5. BID OPENING
Bid openings shall be public on the date and at the time specified on
the bid form. It is the bidder's responsibility to assure that his bid is
delivered at the proper time and place of the bid opening. Bids which for
any reason are not so delivered will not be considered. Offers by
facsimile, telegraph or telephone will not be acceptable. Bid files may be
examined during normal working hours by appointment. Bid tabulations
will not be provided by telephone.
Unless otherwise stated in the Price Inquiry, cash discounts for
prompt payment of invoices will not be considered in the evaluation of
prices. However, such discounts are encouraged to motivate prompt
As the best interest of the City may require, the right is reserved to
make awards by item, group of items, all or none or a combination
thereof; to reject any and all bids or waive any minor irregularity or
technicality in bids received.
Awards will be made to the bidder whose bid (1) meets the
specifications and all other requirements of the Price Inquiry and (2) is the
lowest and best bid, considering price, responsibility of the bidder and all
other relevant factors. When multiple bidders are equally responsible and
qualified and submit equivalent bids, those bidders that are equally
responsible and qualified and submit equivalent bids may be allowed to
submit a subsequent lower bid price in accordance with a schedule
established by the Purchasing Agent; such bid price must be submitted in
a sealed envelope or container clearly marked on the outside left corner
with (1) the official Price Inquiry number and (2) the closing date and
time established by the Purchasing Agent; the submission may modify
only the bid price.
Each bid is received with the understanding that the acceptance in
writing by the City of the offer to furnish any or all the materials,
equipment, supplies or services described therein shall constitute a
contract between the bidder and the City; and shall bind the bidder to
furnish and deliver at the price, and in accordance with the conditions of
said accepted bid and detailed specifications.
The City of St. Joseph is not obligated for expenditures unless funds
have been encumbered by Purchase Order or Contract. The completion
of the "Notice of Award" by the City is not an authorization for shipment
or to proceed with services.
7. OPEN COMPETITION
It is the intent and purpose of the Division of Purchasing that the
Price Inquiry permits free and open competition. However, it shall be the
bidder's responsibility to advise the Purchasing Division if any language,
requirements are, or any combination thereof, inadvertently restricts or
limits the requirements, are, or any combination thereof, inadvertently
restricts or limits the requirement to a single source or otherwise prohibits
the submission of a bid. The notification should be received by the
Purchasing Division at least ten days prior to the Price Inquiry closing
date and time. The bidder may submit notification after the bid closing
providing sufficient time is permitted for a thorough review by the
Purchasing Division and its decision will be final.
City of St. Joseph, Missouri Health Department
Snow and Ice Removal and Ice Control
The City of St. Joseph, Missouri is seeking proposals from qualified vendors, professionals or
individuals to perform snow and ice removal and ice control for the Patee Market and Animal
Control facilities of the Health Department.
Questions regarding the request for proposals may be made to Kendra Bundy, Assistant Public
Health Director at either firstname.lastname@example.org or 816-271-4694.
Signed proposals, clearly identified with the RFP name and number, shall be submitted by 4:00 p.m.
on December 3, 2020, to:
City of St. Joseph
1100 Frederick Avenue
St. Joseph Missouri 64501
Upon award of the contract, and in accordance with the attached services agreement:
A. Contractor shall maintain in full force and effect throughout the term of this Agreement
general liability insurance covering bodily injury liability and property damage in the
amount of not less than Two Hundred Fifty Thousand Dollars ($250,000.00). Contractor
shall maintain automobile insurance for all owned, hired or non-owned, but used for
Services, vehicles for combined single limit bodily injury and property damage per
accident in an amount not less than One Hundred Thousand Dollars ($100,000.00).
Contractor shall further provide the City with evidence of insurance coverage for Worker’s
Compensation in accordance with the requirements of Missouri statutes and regulations
relating to Worker’s Compensation insurance coverage, if applicable. The City shall be
named as an additional insured on said insurance policies described herein. A certificate
of such policy or policies of insurance shall be furnished to the City prior to the execution
of this Agreement. The City shall receive at least ten (10) days’ written notice prior to the
cancellation of any insurance.
B. Contractor shall furnish a bond or its equivalent to the City in such form and terms as may
be provided by the City in the sum of One Thousand Dollars ($1,000.00) to guarantee that
the full and faithful performance of provisions contained in this Agreement.