RFP 2021-0206-PW/APS On-Call Surveying Services

Agency: Santa Fe County
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 541370 - Surveying and Mapping (except Geophysical) Services
Posted Date: Oct 4, 2021
Due Date: Nov 4, 2021
Solicitation No: RFP 2021-0206-PW/APS
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RFP RFP 2021-0206-PW/APS On-Call Surveying Services
RFP 2021-0206-PW/APS On-Call Surveying Services

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RFP NO. 2021-0206-PW/APS
SANTA FE COUNTY
PUBLIC WORKS DEPARTMENTS
REQUEST FOR PROPOSALS
ON-CALL SURVEYING SERVICES
MULTIPLE AWARDS
Commodity Code: 91140
RFP NO. 2021-0206-PW/APS
OCTOBER 2021
1
RFP NO. 2021-0206-PW/APS
TABLE OF CONTENTS
PAGE NO.
I. ADVERTISEMENT.............................................................................................................4
II. INTRODUCTION................................................................................................................5
A. PURPOSE OF THIS REQUEST FOR PROPOSAL .....................................................5
B. SCOPE OF WORK ........................................................................................................5
C. TYPES OF SURVEY PROJECTS ................................................................................7
D. IMPLEMENTATION OF CONTRACTS ...................................................................10
E. INSURANCE REQUIREMENTS ...............................................................................10
F. DESIGNATED PROCUREMENT SPECIALIST .......................................................11
G. DEFINITION OF TERMINOLOGY...........................................................................12
III. CONDITIONS GOVERNING THE PROCUREMENT...................................................14
A. SEQUENCE OF EVENTS .........................................................................................14
B. EXPLANATION OF EVENTS ..................................................................................15
1. Issuance of RFP ..............................................................................................15
2. Pre-Proposal Conference ................................................................................15
3. Acknowledgement of Receipt Form Due .......................................................15
4. Deadline to Submit Additional Written Questions .........................................15
5. Response to Written Questions ......................................................................15
6. Submission of Proposals .................................................................................16
7. Proposal Evaluation ........................................................................................16
8. Selection of Finalists (If Applicable) ..............................................................16
9. Best and Final Offers from Finalists (If Applicable) ......................................16
10. Oral Presentations by Finalists (If Applicable)...............................................17
11. Contract Negotiations .....................................................................................17
12. Contract Award ...............................................................................................17
13. Right to Protest ...............................................................................................17
C. GENERAL REQUIREMENTS ...................................................................................18
1. Acceptance of Conditions Governing the Procurement..................................18
2. Incurring Cost .................................................................................................18
3. Prime Contractor Responsibility.....................................................................18
4. Subcontractors.................................................................................................18
5. Amended Proposals ........................................................................................18
6. Offerors’ Rights to Withdraw Proposal ..........................................................18
7. Proposal Firm Offer ........................................................................................19
8. Disclosure of Proposed Contents ....................................................................19
9. No Obligation..................................................................................................19
10. Termination.....................................................................................................19
11. Sufficient Appropriation .................................................................................19
12. Legal Review ..................................................................................................20
13. Governing Law ...............................................................................................20
14. Basis for Proposal ...........................................................................................20
15. Contract Terms and Conditions ......................................................................20
16. Contract Deviations ........................................................................................20
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RFP NO. 2021-0206-PW/APS
17. Offeror Qualifications ....................................................................................20
18. Right to Waive Minor Irregularities ...............................................................20
19. Change in Contractor Representatives............................................................20
20. Notice ..............................................................................................................21
21. County Rights .................................................................................................21
22. Right to Publish...............................................................................................21
23. Ownership of Proposals .................................................................................21
24. Electronic Mail Address Required .................................................................21
25. Preferences in Procurement by Santa Fe County............................................21
26. Double-Sided Documents ...............................................................................23
27. Living Wage....................................................................................................23
IV. RESPONSE FORMAT AND ORGANIZATION ............................................................24
A. NUMBER OF RESPONSES .......................................................................................24
B. NUMBER OF COPIES ................................................................................................24
C. PROPOSAL FORMAT................................................................................................24
1. Proposal Organization.....................................................................................24
2. Letter of Transmittal .......................................................................................25
V. SPECIFICATIONS ............................................................................................................26
A. INFORMATION..........................................................................................................26
1. Time Frame .....................................................................................................26
B. QUALIFICATIONS
1. License ............................................................................................................26
C. MANDATORY SPECIFICATIONS ...........................................................................26
1. Specialized Design and Technical Competence .............................................26
2. Capacity and Capability..................................................................................27
3. Past Record of Performance............................................................................27
4. Response Time................................................................................................27
5. Proximity to or Familiarity with Project Areas...............................................27
6. New Mexico Produced Surveying ..................................................................27
7. Volume of Surveying Previously Done..........................................................27
8. NM State Resident Business Preference Certificate .......................................28
9. NM State Resident Veteran Business Preference Certificate .........................28
10. Santa Fe County Preference Certificate ........................................................28
VI. EVALUATION .................................................................................................................29
A. EVALUATION SCORING .........................................................................................29
B. EVALUATION PROCESS..........................................................................................30
APPENDICES:
A. Acknowledgement of Receipt Form ............................................................................31
B. Campaign Contribution Disclosure Form ....................................................................32
C. Resident Veterans Preference Certification ................................................................35
D. Volume of Work Previously Done...............................................................................37
E. Sample Agreement .......................................................................................................38
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RFP NO. 2021-0206-PW/APS
I. ADVERTISEMENT
SANTA FE COUNTY
ON-CALL SURVEYING SERVICES
MULTIPLE AWARDS
RFP NO. 2021-0206-PW/APS
The Santa Fe County Public Works Department is requesting proposals from qualified and
licensed surveyors to provide on-call surveying services. Santa Fe County has identified a need
for these services to be provided on an as-needed basis for a variety are identified. All proposals
submitted shall be valid for ninety (90) days subject to action by the County. Santa Fe County
reserves the right to reject any and all proposals in part or in whole. A completed proposal shall
be submitted in a seal container indicating the proposal title and number along with the Offeror’s
name and address clearly marked on the outside of the container. All proposals must be received
by 2:00PM on Thursday, November 4, 2021, at the Santa Fe County Purchasing Division,
102 Grant Avenue, (First Floor), Santa Fe, NM 87501. To combat the spread of the recent
COVID-19 illness, the submission of Proposals will also be accepted electronically utilizing a
DropBox.
Please utilize this link to upload your proposal submission
https://www.dropbox.com/request/4dP7hppNI70PTtxQVi6v
By submitting a proposal for the requested services each Offeror is certifying that it is qualified
firm and its proposal complies with the requirements stated within the Request for Proposals.
A Pre-Proposal Conference will be held on at 2:30PM on Wednesday, October 13, 2021 online
via WebEx using link provided or by calling (408) 418-9388 meeting number: 2496 756 3497.
https://sfco.webex.com/sfco/j.php?MTID=m5930335b496128f7321efeb6fc48a599
EQUAL OPPORTUNITY EMPLOYMENT: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and
mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or
gender identity.
Request for proposals will be available by contacting Amanda Patterson-Sanchez, Procurement
Specialist Senior, 102 Grant Avenue, Santa Fe, New Mexico 87501, by telephone at (505) 992-
6753 or by email at apatterson-sanchez@santafecountynm.gov or on our website at
http://www.santafecountynm.gov/asd/current_bid_solicitations
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County
Public Works Department
Publish: October 3 & 4, 2021
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RFP NO. 2021-0206-PW/APS
II. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSAL
The Santa Fe County Public Works Department is soliciting proposals for professional services
from qualified and licensed surveyors to provide on-call surveying services. Santa Fe County
has identified a need for these services to be provided on an as-needed basis for a variety of
projects throughout the County as funding becomes available and as specific needs are identified.
B. SCOPE OF WORK
All services provided shall be performed under the supervision of a licensed surveyor with
demonstrated proficiency in all the services listed in this Request for Proposals.
1. Surveying Requirements:
a. Whenever a professional undertakes any surveying as authorized in the
Engineering and Surveying Practice Act, the licensee shall determine which type
of surveying is being conducted from the definitions in Subsection A of 12.8.2.7
NMAC shall then conform to the requirements set forth in 12.8.2.9 NMAC
through 12.8.2.14 NMAC for the type of surveying and must also comply with
accuracy standards in 12.8.2.16 NMAC when applicable. If the surveying is not
defined, then the surveyor shall conform to the requirements for unclassified
surveying set forth in 12.8.2.15 NMAC.
b. Santa Fe County’s Digital Submission Requirements specifies the format of all
digital data submitted to the County for development review and recordation. It is
the intent of these requirements to:
Improve the design and plan review processes within the County by
following modern professional standards for geographic data;
Improve the County’s GIS mapping through the inclusion of new
developments in a standard geographic format;
Provide data that meets accuracy standards required for new parcels and
infrastructure improvements consistent with the County’s geodetic control
network; and
Improve the County foundation of geographic information to support
community decision-making.
2. Geodetic Controls:
a. Santa Fe County will make available all Geodetic Control Information to be used
for survey purposes. All coordinate values for these survey points shall be in the
New Mexico State Plan System using the North American Datum (NAD83), New
Mexico Central Zone 3002. All measurements shall be in US Survey Feet.
b. All drawing elements shall be submitted referencing New Mexico Plane
Coordinates. Features in drawing files that are stored in drawing units (artificial
0,0) must be translated to represent real world locations as referenced by New
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