City of Beverly Hills
Beverly Hills, CA
REQUEST FOR PROPOSAL
Professional Services for Performing Safety and Regulations Training Related to the
Public Works Department
RFP # 18-24
March 7, 2018
The City of Beverly Hills ("City") is seeking proposals from professional firms (“Vendor”) to
conduct safety and regulatory trainings relevant to the Public Works Department (“Department”).
The Department’s goal is to provide its employees with ongoing education to ensure staff is
properly informed about job safety and regulatory requirements relevant to the Department’s
operations. The classes shall be held on-site at a designated City location to provide
convenience for its Department employees.
The Department consists of over 200 employees who are responsible for the construction and
maintenance of the City’s infrastructure and utilities. The Department’s areas of responsibility
include the following:
Water Supply, Distribution
Traffic Signals and Lights
Objectives and Scope
The objectives for this Request for Proposal is to provide the following:
1. Course topics that have been identified by the Department as necessary.
2. Other course topics recommended by Vendor that may be in line with the Department’s
goal to provide relevant job safety and regulatory trainings.
3. Vendor to inform the Department of new regulatory requirements on a quarterly basis for
consideration of possible future course offerings.
The Vendor shall minimally include the following course topics deemed by the Department as
necessary in its Proposal:
Hazwoper – Initial / Refresher
Confined Space Entry – Initial / Refresher
Bloodborne Pathogens and Infection Control
Forklift Safety Operation
Personal Protective Equipment
Respiratory Protection & Fit Testing
Welding/Hot Work Safety
Heat Illness and Injury Prevention
Trenching and Shoring
The City reserves the right to make changes to its course needs and for other as-needed
services, make adjustments to the training dates based on other City obligations and/or add
additional courses resulting from new regulatory requirements. The City shall reasonably inform
the vendor in advance of changes.
The following section outlines the responsibilities of both Vendor and Department:
Develop the course curriculum to meet state, federal and local regulations for
Department approved course topics.
Provide training to Department through a trainer with subject matter expertise.
Provide course descriptions and associated course credit to the Department prior to
acceptance in order for Department to promote training(s).
Coordinate travel arrangements as-needed.
Coordinate with Department course training meeting dates and times.
Provide and distribute as-needed printed materials for each course to attendees.
Submit an attendance roster to Department after the completion of each course to
confirm employee course attendance.
Prepare and distribute employee certificates of completion, including associated course
credit (if applicable) after each course.
Coordinate with Vendor regarding course topics and training dates.
Reserve training location.
Communicate and promote training dates with Department staff.
Provide as-needed audio equipment and projector screen for courses.
Provide minimum advance notice whenever possible regarding class cancellation that is
mutually agreed upon by both parties (Vendor and Department).
The anticipated Request for Proposal schedule is as follows:
Deadlines for receipt of questions:
City response to questions:
Proposal due date:
Interviews and Evaluation:
Anticipated award date:
Project start date:
Wednesday, March 7, 2018
Monday, March 12, 2018 by 5:00 pm PST
Wednesday, March 14, 2018 by 5:00pm
Monday, March 19, 2018 by 4:00 pm, PST
Week of March 26, 2018 (tentative)
Wednesday, April 2, 2018
Monday, July 2, 2018
The intent is that services for safety and regulatory trainings will be a multi-year contract,
lasting up to three years. Class topics shall vary each year depending on factors such as, but
not limited to, regulatory requirements (e.g. annual refresher courses), newly enacted
regulations, and/or Department priorities and need.
Questions regarding the Requests for Proposal are to be submitted by email only to Arnetta
Eason at email@example.com, and copy Michelle Tse at firstname.lastname@example.org no later
than 5:00 PM PST on Monday, March 12, 2018. The subject title of such emails should read
“RFP No. 18-24 Potential Respondent - (Insert Firm Name).” Questions emailed by potential
respondents and any additional information that the City provides in response to such
questions will be posted on the City’s website by Wednesday, March 14, 2018 by 5:00 PM
PST. Oral responses by any City employee or agent of the City are not binding and shall not in
any way be considered as a commitment of the City.
Organization of Proposal
The proposal should include the following sections, in the following order:
1) Introduction: Present your understanding of the project and the general approach to be
2) Course Outline: Provide brief course descriptions for both Department requested and
Vendor recommended course topics. Include ideal class size and time duration for each
3) Personnel: Identify and define the experience of the Trainer(s) and other key personnel.
The resumes should include education, employment history, project experience with
corresponding dates, and the number of years employed with the company. During the
course of the project, substitution of key personnel is subject to the prior approval of the
4) Training Experience: Provide a listing of at least three (3) municipalities/organizations
relating to an ongoing training program completed in the last five (5) years where the
proposed organizations has performed similar work. Include the client’s name, address,
phone number, email and the name of a contact person.
5) Hours and Cost Summary: Provide a labor hour breakdown by course and attendance.
The proposal cost should be inclusive of all time, travel and necessary materials for the
Recognizing that there may be additional as-needed services, provide the course
rate/attendance and hourly rate breakdown if such services were needed. Costs should be
inclusive of all time and materials for the entire training program Vendor will offer.
Proposals must be prepared in English, no more than ten (10) pages in length, including cover
letter and exhibits, in a readable font, and in PDF format.
Proposals must be submitted electronically in PDF format to Arnetta Eason at
email@example.com and copy Michelle Tse at firstname.lastname@example.org no later than 4:00
P.M. PST on Monday, March 19, 2018. Late proposals will not be accepted. Emailed
proposals should be titled “RFP No. 18-24 – Professional Services for Performing Safety and
Regulatory Training Related to the Public Works Department.”
The City will evaluate proposals with the intent of selecting the most qualified consultant.
Evaluation criteria include but are not limited to the following:
1) Completeness and thoroughness of the proposal (25%)
2) Project understanding (20%)
3) Scope of work, methodology, and innovative ideas (10%)
4) Technical expertise of training team, with emphasis on key members (20%)
5) Demonstrated successful completion of similar training programs by team members
6) Recommended level of effort (10%)
The most qualified proposers may be selected to be interviewed by Department
representatives. The Department reserves the right to interview as many or few proposers as
it deems appropriate. The Department also reserves the right to make its selection without
The Department will prepare a Professional Services Agreement for implementation between
the between the successful Consultant and the City (See Appendix A for a Sample). The
consultant's standard form contract will not be considered as an acceptable substitute. The
Consultant shall maintain at a minimum the insurance requirements specified in the sample
Professional Services Agreement.
All communications concerning this RFP should be directed to Arnetta Eason, Management
Analyst, by email at email@example.com and copy Michelle Tse, Planning and Research
Analyst, by email at firstname.lastname@example.org.
No questions or comments are to be directed to the Mayor of the City of Beverly Hills, the
Mayor's Office, Beverly Hills City Council, and City of Beverly Hills Director of Finance, any
public official, or any City of Beverly Hills trustee.
Any information obtained by the selected respondent is confidential, and the selected
respondent shall not release or use the information in conjunction with any other endeavor.
Respondents are responsible for all expenses associated with this RFP response. This
Request for Proposals does not commit City of Beverly Hills to award a contract.
Respondents are responsible for complying with all federal, state, and local rules and
regulations. respondents agree that City may, in its sole discretion, at any time prior to the
execution of a final contract, accept, reject or cancel all or any part of a proposal, issue another
proposal with terms and conditions similar or different to those set forth above, extend any
deadline and/or supplement, amend or otherwise modify the proposal.
By submission of a proposal, respondents acknowledge and agree that the City of Beverly
Hills, as a public trust, is subject to state and local public disclosure laws and, as such, is
legally obligated to disclose to the public documents, including proposals, to the extent
required thereunder. Without limiting the foregoing sentence, the City's legal obligations shall
not be limited or expanded in any way by a respondent's assertion of confidentiality and/or