RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING

Agency: Athens-Clarke County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 811118 - Other Automotive Mechanical and Electrical Repair and Maintenance
Posted Date: May 3, 2024
Due Date: Jun 4, 2024
Solicitation No: 24042
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Contact information: Please Login to View Page
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Bid Number: 24042
Bid Title: RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING
Category: Services
Status: Open

Description:

You are invited to submit a proposal to supply as-needed emergency lighting, equipment, and upfitting services for public safety vehicles (e.g., Ford Interceptor, Ford F-150, Ford F-150 Lightning), for the Central Services Department / Fleet Management Division.

Publication Date/Time:
5/3/2024 3:00 PM
Closing Date/Time:
6/4/2024 3:00 PM
Contact Person:
Inquiries regarding proposals should be made to Edward Tulenko, Senior Buyer, (762) 400-6070, or accbids@accgov.com. Technical questions may be directed to Rita Shelnutt, Central Services Department / Fleet Management at (762) 400-6652 or email: rita.shelnutt@accgov.com
Download Available:
yes
Business Hours:
8:00-5:00
Related Documents:

Attachment Preview

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE
COUNTY(ACCGov)
DATE:
TO:
SUBJECT:
May 3, 2024
Vehicle Upfitting Vendors
RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING
You are invited to submit a proposal to supply as-needed emergency lighting, equipment, and upfitting services
for public safety vehicles (e.g., Ford Interceptor, Ford F-150, Ford F-150 Lightning), for the Central Services
Department / Fleet Management Division.
Inquiries regarding proposals should be made to Edward Tulenko, Senior Buyer, (762) 400-6070, or
accbids@accgov.com. Technical questions may be directed to Rita Shelnutt, Central Services Department / Fleet
Management at (762) 400-6652 or email: rita.shelnutt@accgov.com.
The estimated range of this project is between $13,000 and $130,000, depending on total builds needed per year.
Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in
this (RFP) shall not be changed or superseded except by written addendum from the Unified Government of
Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written
requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens-
Clarke County.
One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing, and One (1) USB Flash drive
and (1) paper copy Separately Sealed of section V-D Price Proposal Schedule must be submitted. Proposals
are to be sealed, marked with the offeror's name and address and labeled, “RFP #24042 PUBLIC SAFETY
VEHICLE UPFITTING” and delivered to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, Georgia 30601
Not later than 3:00 PM, ET, Tuesday, June 4, 2024.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the
proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the
Americans with Disabilities Act (ADA).
Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00
p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke
County.
The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any
technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified
Government of Athens-Clarke County.
Page 1 of 23
TABLE OF CONTENTS
SECTION TITLE
I
REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES
III SCOPE OF SERVICES
A. INTRODUCTION AND PURPOSE
B. GENERAL REQUIREMENTS
C. ADDITIONAL REQUIREMENTS
D. DEFINITIONS
E. SPECIFIC TASKS
IV SELECTION PROCESS AND EVALUATION CRITERIA
V MANDATORY PROPOSAL FORMS
A: PROPOSAL FORM
B: ADDENDA ACKNOWLEDGEMENT
C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT
CONTRACTOR AFFIDAVIT & AGREEMENT
D: PRICE PROPOSAL SCHEDULE
(Must be submitted in a separately sealed envelope)
VI DOCUMENTS CHECKLIST
ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY
REQUIREMENTS
ATTACHMENT B: PRICE PROPOSAL SCHEDULE – ATTACHMENT FILE NAME (24042 PRICE
PROPOSAL SCHEDULE)
Page | 2
SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND
MAY BE SUBJECT TO DISCLOSURE.
A complete signed proposal must include the documents listed below:
PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all
instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by
the solicitation. Responses are limited to 30 pages. Requested Mandatory Documents to not count against this
total. The proposal and price proposal schedule must be signed by an officer of the company, who is legally
authorized to enter into a contractual relationship in the name of the offeror.
All proposals received will become a part of the official contract file and may be subject to disclosure.
PROPOSAL FORMAT: All proposals should include the information outlined below and in the following
order:
1. Cover Letter: A brief cover letter of introduction and interest.
2. Table of Contents: Including all sections and subsections.
3. Business Information: State the full name and address of your organization and all of branch offices or
subordinate elements that may perform the services described in this proposal. Include a telephone
number, the point of contact and official signature of an authorized company representative. Indicate
whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which
you are incorporated and/or licensed to operate.
4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel
proposed for the project, including designations of the team leader, the consultant responsible for design,
the project architect, the person responsible for all proposed communications with the owner and all
proposed sub-consultants and a description of their roles.
a. Current Project Assignments: Identify the current project assignment(s) and the currently
identified completion date(s) for projects currently being managed by the key individuals proposed
for our project.
b. Understanding of the Project: Statement of the firm's understanding of the project and proposed
approach for providing requested services.
c. Additional Services Required: Based on the firm's understanding of the project, identify any
additional services that might be required for a successful program.
d. Proof of Certification: must have EVT (Emergency Vehicle Technician) Certified Installers
e. Approach to Customer Service: Description of the level of customer service that should be
expected and the methods of enforcing those expectations, including the escalation process when
there are issues or delays.
References: Include a minimum of three references for contracts of a similar nature, preferably public sector
references. Include the name, address, telephone number, point of contact and description of the contract for each
Page | 3
reference. Examples of no more than three "reference projects" which represent the design teams approach to
design solutions for projects of similar scale and complexity, and the information on these projects must indicate
the contributions of proposed key personnel in the design and development of the "referenced projects" cited in
the submittal.
6. Contractor Provider Equipment : Provide a list of equipment and supplies needed to proform the Services
7. Turnaround Time: Include current average turnaround time for vehicle upfitting for jobs completed within the
last year. If any jobs took greater than three weeks, please describe the job and the reason for delay.
8. Other Relevant Information: Include any other relevant information concerning the project in this
section.
Page | 4
SUBMITTAL FORMAT: ALL proposal copies must be submitted in a sealed envelope or container with the
OUTERMOST container stating the company name, address, telephone number, the RFP number and TITLE
(RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING).
If you have an ACCGov Vendor Number please include it on the sealed envelope or container. If you do not know
your vendor number, please email: vendor@accgov.com. If you do not have a vendor number but you are
awarded this RFP, you will be invited to submit your vendor registration per the following instructions:
https://www.accgov.com/DocumentCenter/View/88465.
Please Note: The ACCGov Vendor Number is not required to submit a proposal, and new vendor registrations
will not be processed for bidding/proposal purposes only.
One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing
One (1) USB Flash drive and (1) paper copy Separately Sealed of section V-D Price Proposal
Schedule must be submitted Separately Sealed paper copy of section V-D Price Proposal Schedule
(Must be submitted separately in a sealed envelope)
Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and
for ensuring that the required address information appears on the outer wrapper or envelope used by such service.
No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of
a proposal not properly addressed and identified, and/or delivered to the proper or Improper address. Proposals
via facsimile will NOT be considered.
ALL DOCUMENTS SUBMITTED ON USB FLASH
DRIVE MUST BE IN A SINGLE PDF FILE
Page | 5

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