RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING

Agency:	Athens-Clarke County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	811118 - Other Automotive Mechanical and Electrical Repair and Maintenance
Posted Date:	May 3, 2024
Due Date:	Jun 4, 2024
Solicitation No:	24042
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	24042
Bid Title:	RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING
Category:	Services
Status:	Open

Description:

You are invited to submit a proposal to supply as-needed emergency lighting, equipment, and upfitting services for public safety vehicles (e.g., Ford Interceptor, Ford F-150, Ford F-150 Lightning), for the Central Services Department / Fleet Management Division.

Publication Date/Time:

5/3/2024 3:00 PM

Closing Date/Time:

6/4/2024 3:00 PM

Contact Person:

Inquiries regarding proposals should be made to Edward Tulenko, Senior Buyer, (762) 400-6070, or accbids@accgov.com. Technical questions may be directed to Rita Shelnutt, Central Services Department / Fleet Management at (762) 400-6652 or email: rita.shelnutt@accgov.com

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE

COUNTY(ACCGov)

DATE:

TO:

SUBJECT:

May 3, 2024

Vehicle Upfitting Vendors

RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING

You are invited to submit a proposal to supply as-needed emergency lighting, equipment, and upfitting services

for public safety vehicles (e.g., Ford Interceptor, Ford F-150, Ford F-150 Lightning), for the Central Services

Department / Fleet Management Division.

Inquiries regarding proposals should be made to Edward Tulenko, Senior Buyer, (762) 400-6070, or

accbids@accgov.com. Technical questions may be directed to Rita Shelnutt, Central Services Department / Fleet

Management at (762) 400-6652 or email: rita.shelnutt@accgov.com.

The estimated range of this project is between $13,000 and $130,000, depending on total builds needed per year.

Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in

this (RFP) shall not be changed or superseded except by written addendum from the Unified Government of

Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written

requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens-

Clarke County.

One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing, and One (1) USB Flash drive

and (1) paper copy Separately Sealed of section V-D Price Proposal Schedule must be submitted. Proposals

are to be sealed, marked with the offeror's name and address and labeled, “RFP #24042 PUBLIC SAFETY

VEHICLE UPFITTING” and delivered to:

The Unified Government of Athens-Clarke County

Finance Department, Purchasing Division

375 Satula Avenue

Athens, Georgia 30601

Not later than 3:00 PM, ET, Tuesday, June 4, 2024.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the

proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the

Americans with Disabilities Act (ADA).

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00

p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke

County.

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any

technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified

Government of Athens-Clarke County.

Page 1 of 23

TABLE OF CONTENTS

SECTION TITLE

REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

III SCOPE OF SERVICES

A. INTRODUCTION AND PURPOSE

B. GENERAL REQUIREMENTS

C. ADDITIONAL REQUIREMENTS

D. DEFINITIONS

E. SPECIFIC TASKS

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGEMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

D: PRICE PROPOSAL SCHEDULE

(Must be submitted in a separately sealed envelope)

VI DOCUMENTS CHECKLIST

ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY

REQUIREMENTS

ATTACHMENT B: PRICE PROPOSAL SCHEDULE – ATTACHMENT FILE NAME (24042 PRICE

PROPOSAL SCHEDULE)

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SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all

instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by

the solicitation. Responses are limited to 30 pages. Requested Mandatory Documents to not count against this

total. The proposal and price proposal schedule must be signed by an officer of the company, who is legally

authorized to enter into a contractual relationship in the name of the offeror.

All proposals received will become a part of the official contract file and may be subject to disclosure.

PROPOSAL FORMAT: All proposals should include the information outlined below and in the following

order:

1. Cover Letter: A brief cover letter of introduction and interest.

2. Table of Contents: Including all sections and subsections.

3. Business Information: State the full name and address of your organization and all of branch offices or

subordinate elements that may perform the services described in this proposal. Include a telephone

number, the point of contact and official signature of an authorized company representative. Indicate

whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which

you are incorporated and/or licensed to operate.

4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel

proposed for the project, including designations of the team leader, the consultant responsible for design,

the project architect, the person responsible for all proposed communications with the owner and all

proposed sub-consultants and a description of their roles.

a. Current Project Assignments: Identify the current project assignment(s) and the currently

identified completion date(s) for projects currently being managed by the key individuals proposed

for our project.

b. Understanding of the Project: Statement of the firm's understanding of the project and proposed

approach for providing requested services.

c. Additional Services Required: Based on the firm's understanding of the project, identify any

additional services that might be required for a successful program.

d. Proof of Certification: must have EVT (Emergency Vehicle Technician) Certified Installers

e. Approach to Customer Service: Description of the level of customer service that should be

expected and the methods of enforcing those expectations, including the escalation process when

there are issues or delays.

References: Include a minimum of three references for contracts of a similar nature, preferably public sector

references. Include the name, address, telephone number, point of contact and description of the contract for each

Page | 3

reference. Examples of no more than three "reference projects" which represent the design teams approach to

design solutions for projects of similar scale and complexity, and the information on these projects must indicate

the contributions of proposed key personnel in the design and development of the "referenced projects" cited in

the submittal.

6. Contractor Provider Equipment : Provide a list of equipment and supplies needed to proform the Services

7. Turnaround Time: Include current average turnaround time for vehicle upfitting for jobs completed within the

last year. If any jobs took greater than three weeks, please describe the job and the reason for delay.

8. Other Relevant Information: Include any other relevant information concerning the project in this

section.

Page | 4

SUBMITTAL FORMAT: ALL proposal copies must be submitted in a sealed envelope or container with the

OUTERMOST container stating the company name, address, telephone number, the RFP number and TITLE

(RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING).

If you have an ACCGov Vendor Number please include it on the sealed envelope or container. If you do not know

your vendor number, please email: vendor@accgov.com. If you do not have a vendor number but you are

awarded this RFP, you will be invited to submit your vendor registration per the following instructions:

https://www.accgov.com/DocumentCenter/View/88465.

Please Note: The ACCGov Vendor Number is not required to submit a proposal, and new vendor registrations

will not be processed for bidding/proposal purposes only.

One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing

One (1) USB Flash drive and (1) paper copy Separately Sealed of section V-D Price Proposal

Schedule must be submitted Separately Sealed paper copy of section V-D Price Proposal Schedule

(Must be submitted separately in a sealed envelope)

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and

for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of

a proposal not properly addressed and identified, and/or delivered to the proper or Improper address. Proposals

via facsimile will NOT be considered.

ALL DOCUMENTS SUBMITTED ON USB FLASH

DRIVE MUST BE IN A SINGLE PDF FILE

Page | 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP #24042 PUBLIC SAFETY VEHICLE UPFITTING

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