RFP ? Professional Construction Management & RPR Services for Goodman Firehouse and Broad & Allen Firehouse Priority Facility Improvements Project(s) No. 22017 and 22018

Agency: City of Rochester
State: New York
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541611 - Administrative Management and General Management Consulting Services
  • 561210 - Facilities Support Services
Posted Date: Mar 28, 2024
Due Date: Apr 26, 2024
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RFP – Professional Construction Management & RPR Services for Goodman Firehouse and Broad & Allen Firehouse Priority Facility Improvements Project(s) No. 22017 and 22018

The City is seeking the services of a Consultant to perform the following services to implement the

Project. Respondent’s proposal shall address each of the following services and identified tasks. The proposal shall address each of the requested services, using the same identifying language, including any paragraph or section numbers or letters as used in the RFP.

Services will involve providing a qualified Construction Manager (CM) / Project Representative (RPR) & Construction Inspection staff for the duration of the project(s). This includes, but not limited to: providing a full time Project Representative, construction inspection and support staff as needed.

The personnel would work under the supervision of a City project manager and perform technical duties associated with the project. These duties would include but are not limited to observation of the work, quality assurance & control, submission of daily construction reports & photographs; review of contractor invoices & change orders; and coordination between the design engineer(s), contractor, agencies having jurisdiction, utility companies, the general public and the City project manager. All other duties are as described in the Draft Professional Service Agreement for Professional Services included with this RFP.

The Goodman Street Firehouse Project and the Broad & Allen Firehouse Project are being bid as two separate construction projects that will run concurrently but will be managed together by one Construction Manager / Resident Project Representative.

PROJECT TITLE

Project Name: Goodman Firehouse Priority Facility Improvements

Project Number: 22018

Building Address: 740 North Goodman Street, Rochester, NY 14609

Building Number: 2.08

PROJECT DESCRIPTION

The scope of the work consists of a 675 sf single-story building addition as well as interior and exterior priority improvements and alterations to the existing 6,638 sf +/- single-story, masonry bearing wall and steel framed roof fire station with a structural reinforced concrete slab supported by grade beams and deep piles. The building was originally constructed in 1960, and is constructed on a former stone quarry site. The project renovations consists of two apparatus bays, office, lounge and kitchen space, as well as storage, bathroom, locker areas, fitness room and decontamination room for a single fire company; Engine 9. The project is located on a 1.96 +/- acre parcel of land and includes various site improvements, including pavement, earthwork, landscaping and utilities. The project is being partially funded by the United States Federal Government through the American Rescue Plan Act of 2021

(ARPA) Funds. All associated Federal Requirements for the ARPA funding apply to this contract. The work will be awarded under four (4) separate prime contracts including General Construction (Contract A), Plumbing Construction (Contract B), Mechanical Construction (Contract C) and Electrical Construction (Contract D) work.

PROJECT TITLE

Project Name: Broad & Allen Firehouse Priority Facility Improvements

Project Number: 22017

Building Address: 224-242 Allen Street, Rochester, NY 14608

Building Number: 2.03

PROJECT DESCRIPTION

The scope of the work consists of interior and exterior priority improvements and alterations to the existing 14,911 sf +/- single-story, masonry bearing wall and steel framed roof fire station. There is a partial basement under the western portion of the building which contains building mechanical, electrical and plumbing equipment. The building was originally constructed in 1955. The project renovations consists of five apparatus bays, office, lounge and kitchen space, as well as storage, bunk room and bathroom areas for two fire companies. The building also houses space for Battalion Chief Quarters. The building is historically significant and is eligible for listing as a historic building with the NYS Office of Historic Preservation. The project is located on a 0.65 acre parcel of land and includes minor site improvements. The project is being partially funded by the United States Federal Government through the American Rescue Plan Act of 2021 (ARPA) Funds. All associated Federal Requirements for the ARPA funding apply to this contract. The work will be awarded under four (4) separate prime contracts including General Construction (Contract A), Plumbing Construction (Contract B), Mechanical Construction (Contract C) and Electrical Construction (Contract D) work.

Drawings & specifications are available at https://www.bidnetdirect.com/new york/city of-rochester/ for review.

View the RFP

RFP Schedule and Delivery Information

Proposals must be received digitally by the City no later than 12:00 PM Friday, 04/26/2024.

Proposals shall be submitted in PDF version to:

Andrew Wojewodzic, Manager of Construction

andrew.wojewodzic@cityofrochester.gov : (585) 428-6523

Attachment Preview

REQUEST FOR PROPOSALS FOR:
Construction Management & RPR Services for
Goodman Firehouse and Broad & Allen Firehouse
Priority Facility Improvements Project(s)
City Project No. 22017 & 22018
City Bldg. ID No. 2.03 & 2.08
RFP Issued: March 28, 2024
Proposals Due: April 26, 2024
City of Rochester
Department of Environmental Services
Bureau of Architecture and Engineering
Holly Barrett, P.E.
City Engineer
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TABLE OF CONTENTS
1.0 General Information
o Project Title and Information
o Project Timetable
o Submission Delivery Information
o Communications
o PreProposal Site WalkThru
o Project Budget
o General
2.0 Project Overview
o Project Background and Details
o Additional Materials and Background Information
3.0 Scope of Services
o Preconstruction Phase Services
o Construction Phase Services
o Special Inspections, Environmental & Material Testing Services
o Temporary Facilities
o Project Closeout
4.0 Proposal Preparation & Submission Process
o Proposal Content
Direct Reimbursable Expenses
Eligibility Qualifications and Requirements
o Evaluation Criteria
Living Wage Requirements
Local Preference
MWBE Goals
Workforce Goals / EEO
o Miscellaneous
Attachments
Exhibit A: MWBE Utilization Plan
Exhibit B: Workforce Staffing Plan
Exhibit C: Draft Agreement
Exhibit D: Consultant Information Form
Schedule A: Fee Schedule Template
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1.0 GENERAL INFORMATION
PROJECT TITLE:
Goodman Firehouse and Broad & Allen Firehouse
Priority Facility Improvements
Construction Management & RPR Services
LOCATION:
740 North Goodman Street, Rochester, NY 14609 (Building 2.08)
224242 Allen Street, Rochester, NY 14608 (Building 2.03)
OWNER:
City of Rochester, NY
This RFP is posted online for public viewing and all other interested parties:
http://www.cityofrochester.gov/bidandrfp/
THIS CONTRACT CONTAINS AMERICAN RESCUE PLAN ACT OF 2021 (ARPA) FUNDS
AND CERTAIN FEDERAL REQUIREMENTS MAY APPLY. REFER TO PROFESSIONAL
SERVICE AGREEMENT, APPENDIX (F) FOR MORE INFORMATION.
PROJECT TIMETABLE:
Design and construction timetable (anticipated and subject to change):
Goodman Firehouse Priority Facility Improvements:
Advertise for bidding:
March 25, 2024
Prebid meeting:
Thursday, April 11, 2024 (11AM) at Public Safety Bldg.
Award contracts:
~ July 2024
Notice to proceed:
~ August 2024
Begin construction:
~ September 2024
Substantial completion: 315 days after Notice to Proceed
Broad & Allen Firehouse Priority Facility Improvements:
Advertise for bidding:
March 25, 2024
Prebid meeting:
Wednesday, April 17, 2024 (10AM) at Public Safety Bldg.
Award contracts:
~ July 2024
Notice to proceed:
~ August 2024
Begin construction:
~ September 2024
Substantial completion: 315 days after Notice to Proceed
A Professional Services Agreement resulting from this RFP shall commence on the agreement
start date for a term of “The term of the agreement shall extend until three (3) months after
the completion of a two (2) year guarantee inspection of the project.”
The dates shown above may be subject to change within the City of Rochester’s sole discretion
and upon written notification as set forth herein.
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SUBMISSION DELIVERY INFORMATION:
PDF’s of the proposal are to be submitted no later than 12:00 p.m. (Noon) on Friday, April 26,
2024 to:
Andrew Wojewodzic
City of Rochester
Department of Environmental Services
Bureau of Architecture and Engineering
Construction Division
30 Church Street, Room 300B
Rochester, New York 14614
Andrew.Wojewodzic@cityofrochester.gov
COMMUNICATIONS:
Submit all questions related to this RFP in writing no later than Friday, April 19, 2024:
All communications by parties who have indicated an intent to submit or have submitted a
proposal in response to this RFP (“Respondents”), including any questions or requests for
clarifications, submission of the proposal, requests for status updates about the proposal
selection process and any other inquiries whatsoever concerning this RFP shall be sent, in
writing, to the following City staff person(s):
Andrew Wojewodzic / Manager of Construction
Andrew.Wojewodzic@cityofrochester.gov
(585) 4286523
No contact is permitted with any other City staff member with regard to this RFP during the RFP
process unless specifically authorized in writing. Prohibited contact may be grounds for
disqualification.
To ensure that all Respondents have a clear understanding of the scope and requirements of
this RFP, the City will respond to all timely questions submitted via email to the City Contact by
the question deadline stated above. Questions and the responding answers will be sent via e
mail to all Respondents who have provided an email address to the city contact and will be
posted on the City’s web page for this RFP. The City’s failure to timely respond or provide
responses to any questions shall not delay or invalidate the City’s right to make a decision to
award an agreement pursuant to this RFP.
The City will make every reasonable effort to keep Respondents informed about the RFP
process. Notifications about timeline date changes, amendments to the RFP and other
information about the RFP will be sent by email to Respondents who have provided an email
address to the city contact and will be posted on the City’s website for this RFP. The City’s
failure to provide such information shall not delay or invalidate the City’s right to make a
decision to award an agreement pursuant to this RFP.
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PREPROPOSAL SITE WALKTHRU:
In order to provide the City with an opportunity to discuss the project and Respondents with an
opportunity to ask questions, a contractor’s prebid meeting & preproposal site visit will be
held as follows:
Goodman Firehouse Project:
Date:
Thursday, April 11, 2024
Time:
11:00 A.M.
Location: City Public Safety Building Auditorium
Broad & Allen Firehouse Project:
Date:
Wednesday, April 17, 2024
Time:
10:00 A.M.
Location: City Public Safety Building Auditorium
There is no requirement to attend the site conference and no obligation by the City to provide
information from the conference to parties who fail to attend.
PROJECT BUDGET:
The total project budget is $14,000,000. This budget is inclusive of: design & construction of
both firehouses, abatement, construction management and RPR fees, utility charges, material
testing & special inspections, air monitoring, moving fees, contingency, etc.
GENERAL
1) The City reserves the right to amend or withdraw this RFP in the City’s sole discretion,
including any timeframes herein, upon notification of all Respondents as set forth above,
and in such case, the City shall have no liability for any costs incurred by any Respondent.
2) The City may request additional information from any Respondent to assist the City in
making its evaluation.
3) The proposal and all materials submitted with the proposal shall become property of the
City and will be subject to NYS Freedom of Information Law. If any proprietary information
is submitted with the proposal, it must be clearly identified and a request to keep such
information confidential must be submitted.
4) The selection of a Consultant is within the City’s sole discretion and no reasons for rejection
or acceptance of a proposal are required to be given. Although costs are an important
consideration, the decision will be based on qualifications and compliance with the
requirements of this RFP and not solely on cost. The City reserves the right to reject any or
all proposals or to accept a proposal that does not conform to the terms set forth herein.
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