RFP Planning Broadcast: Banks Lake Golf Course

Agency: The Confederated Tribes of the Colville Reservation
State: Washington
Type of Government: State & Local
NAICS Category:
  • 237990 - Other Heavy and Civil Engineering Construction
Posted Date: Oct 5, 2021
Due Date: Nov 8, 2021
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RFP | Planning Broadcast: Banks Lake Golf Course | Closing Date Nov 8, 2021 PDF

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Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2277
Request for Proposal
From the
Colville Tribes Comprehensive Planning Department
Issued: September 30, 2021
Table of Contents
1. General Information……………………………………………….
2. Terms and Conditions……………………………………………….
3. Require Services………………………………………..…………...
4. Proposal Evaluation Criteria…………………………….………….
5. Scope of Work ……………………………………………………..
6. Insurance Requirement………………………………………………..
Attachments
Form 1, Proposal Cover Page and Company Information
Form 2, Reference Information
Form 3, Debarred Certification
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Section 1. GENERAL INFORMATION
1. Description:
The Confederated Tribes of the Colville Reservation (Colville Tribes) Comprehensive Planning
Department is seeking a consultant to provide a project feasibility analysis and strategic business
marketing plan for the Grant County Port District #7, of the Banks Lake Golf Course, to
determine if this would be a successful business venture The Planning Department’s primary
objective is to conduct the feasibility study and to determine the if there would be substantial
financial gain, employment opportunities, and a long range destination resort in and around
Osborne Bay. The services provided must meet objectives as described herein.
2. Introduction:
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive
Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces,
located in North Central Washington State. The Administrative Headquarters are located at the
Colville Indian Agency Campus, approximately 2 miles south of Nespelem, WA with offices located
throughout our reservation.
Our business hours are Monday thru Friday 7:30 and 4:00 p.m. excluding Saturdays, Sundays,
Tribal and Federal holidays.
3. Purpose of RFP
The purpose of this RFP is to select the most qualified firm to conduct a feasibility study and
marketing analysis on the Banks Lake Golf Course, located approximately 1 mile south of Electric
City, Washington of Grant County. All work is to be conducted by the selected consultant, no
subcontracting will be approved.
4. Rights Reserved: The Colville Tribes reserves the right to reject any or all proposals, to
waive any minor informalities or irregularities contained in any proposal, and to accept any
proposaldeemed to be in the best interest of the Colville Tribes.
5. Response Format:
Proposals should be prepared simply, providing a straightforward, concise delineation of the
approach and capabilities necessary to satisfy the requirements of the RFP. Technical literature and
elaborate promotional materials, if any, must be submitted separately. Emphasis in the proposals
should be on completeness, clarity of content and adherence to the presentation structure required by
this RFP. Consultant proposals must be submitted in the format specified below. Consultant that
deviates from this format may be deemed non-responsive.
6. Completeness of Proposal
The Consultant must submit a completed Proposal (Form 1) signed by a Contractor representative
authorized to bind the proposing firm contractually. The Consultant must identify on the form any
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exceptions the Contractor takes to the Tribes RFP, or declare that there are no exceptions taken.
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7. Proposal Response Date and Location
Proposals must be submitted to the Confederated Tribes Contract Officer no later than 2:00 pm
on November 08, 2021 pacific standard time. Colville Tribes, Attn. Purchasing Program, P.O.
Box 150,21 Colville Street, Nespelem, WA 99155. All Proposals must be mailed to the Colville
Tribes any faxed or emails proposals will not be accepted. All proposals and accompanying
documentation will become the property of the Colville Tribes and will not be returned.
Consultant accepts all risk oflate deliver of mailed proposal regardless of fault.
8. Required Number of Proposals
Submit 1 original and 3 bound proposals copies no more than 30 pages long, single-spaced font any
smaller than 12 fonts. Proposals shall be submitted in a sealed envelope that has clear markings of
the responding business name and address for Planning Department Feasibility Study and Marketing
Analysis RFP.
9. Site Visitations
The Contractor sight visit is not required. By submitting his/her proposal, the Consultant
acknowledges that he/she has satisfied him/herself as to the nature of the work.
1.10 Contractor’s Cost to Develop Proposals
Costs for developing proposals in response to the RFP are entirely the obligation of the Consultant
and shall not be chargeable in any manner to the Colville Tribes.
Section 2. TERMS AND CONDITIONS
2.01 Questions Regarding the RFP
Requests for interpretation/clarification of the RFP document must be made in writing and submitted
to Frank Andrews Jr. Grant Writer at 509-634-2517, frank.andrews@colvilletribes.com Grant
Writer. Unauthorized contact with other tribal employees regarding this RFP may result in
disqualification. All oral communications will be considered unofficial and non-binding on the
Colville Tribes. Allow two (2) days for processing written questions received. All questions must
be submitted no latter than seven (5) days from the RFP Closing Date. All responses will be posted
on the Colville Tribes web site at: www.colvilletribes.com.
2, 02 RFP Amendments
The Colville Tribes reserves the right to request any respondent clarify its proposal or to supply any
additional material deemed necessary to assist in the evaluation of the proposal.
The Colville Tribes reserves the right to change the RFP schedule or issue amendments to the RFP at
any time. The Colville Tribes also reserves the right to cancel or reissue the RFP. All such addenda
will become part of the RFP. It is the Contractor’s responsibility to check the Tribe’s website
(www.colvilletribes.com) for the issuance of any amendments prior to submitting a proposal
response.
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3. Withdrawal of Proposal
Provided notification is received in writing, proposals may be withdrawn at any time prior to the
proposal response due date and time specified. Proposals cannot be changed or withdrawn after the
time designated for receipt.
4. Proposal Validity Period
Submission of a proposal will signify the Consultant’s agreement that its proposal and the content
thereof are valid for 60 days following the proposal response deadline unless otherwise agreed to in
writing by both parties. The proposal will become part of the Contract negotiated between the
Colville Tribes and the successful Consultant.
5. Proposal Signatures
An authorized representative must sign the proposal, with the Consultant’s address and telephone
information provided. Unsigned proposals will not be considered.
6. Insurance Requirements
The Colville Tribes will require the selected Consultant to comply with the insurance requirements
as listed in the RFP. Questions regarding insurance requirements can be discussed with the Tribes
Risk Management Office, (509) 634-2447.
7. Equal Opportunity Requirements
The Colville Tribes is an equal opportunity employer and requires all Contractors to comply with
policies and regulations concerning equal opportunity. The contractor, in the performance of the
Contract, agrees not to discriminate in its employment because of the employees or applicant’s race,
religion, national origin, ancestry, sex, age, or physical handicap.
8. Other Compliance Requirements
In addition to the nondiscrimination and affirmative action compliance requirements previously
listed, the Contractor awarded a Contract shall comply with Federal, State, Tribal and local laws,
statutes and ordinances relatively to the execution of the work. This requirement includes, but is not
limited to, protection of public and employee safety and health; environmental protection; waste
reduction and recycling; the protection of natural resources; permits; fees; taxes; and similar subject.
9. Ownership of Documents
All documents, reports, studies, conclusions and summaries prepared by the Consultant shall become
the property of the Colville Tribes.
10. Confidentiality of Information
All information and data furnished to the Contractor by the Colville Tribes and all other documents
to which the Contractor’s employees have access during the term of the Contract, shall be treated as
confidential to the Colville Tribes. Any oral or written disclosure to unauthorized individuals is
prohibited.
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