RFP On-Call Engineering Services for Communication Tower Submittals

Agency: Town of Manchester
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 237130 - Power and Communication Line and Related Structures Construction
  • 541330 - Engineering Services
Posted Date: Feb 28, 2020
Due Date: Mar 19, 2020
Solicitation No: 19/20-69
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bid no bid description due date due time
19/20-69 RFP On-Call Engineering Services for Communication Tower Submittals

03/19/2020 4:00 p.m.

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Town of Manchester, Connecticut
General Services Department
Request for Proposals
On-Call Engineering Services for
Communication Tower Submittals
RFP# 19/20-69
Proposals Due:
March 19, 2020 @ 4:00 p.m.
General Services Department
494 Main St.
Manchester, CT 06040
(860) 647-3031
Fax (860) 647-5206
Request for Proposals
On-Call Engineering Services for Communication Tower Submittals
I. INTRODUCTION AND BACKGROUND
The Town of Manchester is soliciting proposals from qualified consulting engineering firms to provide
on-call engineering services relating to the Town’s communications tower located at 239 Middle
Turnpike East. The duration of the contract is three (3) years.
The Town of Manchester owns a 184’ high communications tower located at the Manchester Police
Department at 239 Middle Turnpike East. Over the years, the Town has leased space on the tower to
several wireless communications companies for attachment of communications equipment. The
purpose of this RFP is to provide the Town with a single engineering firm to perform an independent
review of the necessary structural computations for any new or modified connections to the tower and
to maintain an electronic as-built showing all equipment connections to the tower.
II. SCOPE OF SERVICES
The general scope of services includes the following:
1. Using historic mapping with field verification, prepare an electronic (CAD) drawing of the
communications tower and associated attachments;
2. Review for accuracy the structural analysis performed for the most current attachment and
determine the remaining structural capacity for future attachments;
3. Review submittals and subsequent resubmittals for new or modified connections to the existing
communications tower;
4. Upon completion of work, perform field inspection to confirm work was completed in
accordance with the approved plans and specifications;
5. Update the electronic as-built as needed for all new proposed connections;
III. AVAILABLE INFORMATION
The following information is available online with this request:
a) Site plan showing location of communication tower;
b) Structural analysis and approved plan for most recent connection to tower;
IV. DEADLINE AND DIRECTIONS FOR WRITTEN SUBMITTAL
Consultants responding to this request shall submit two (2) copies of their proposal, placed in a sealed
envelope and clearly marked On-Call Engineering Services for Communication Tower
Submittals”, RFQ NO. 19/20-69 no later than 4:00 p.m. on Friday, February 28, 2020 to:
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HAND DELIVERY
U.S. POSTAL MAIL DELIVERY
Town of Manchester, Connecticut
Maureen Goulet
Director of General Services
Lincoln Center
494 Main Street
Manchester, CT 06040
Town of Manchester, Connecticut
Maureen Goulet
Director of General Services
Lincoln Center
P.O. Box 191
Manchester, CT 06045-0191
The following information is requested in the Proposal:
1. Brief background statement on the firm, discipline capabilities, staff availability and
location.
2. Qualifications and position within firm(s) of those individuals who will be assigned to the
project. Include resumes of key personnel.
3. List of similar or representative projects by the key personnel and reference names and
addresses for these projects.
4. Concluding statement as to why your firm is best qualified to meet the needs of the Town
and why your firm should be selected.
5. Living Wage Certification Form
6. Fee as follows in a separate sealed envelope:
a. Lump sum price for preparation of electronic as-built and baseline structural review;
b. Hourly rate for structural analysis review;
c. Unit price per inspection for each field inspection and associated report;
d. Unit price per submittal to update the electronic as-built;
V. SELECTION PROCESS FOR CONSULTANTS
Proposals will be reviewed by a selection committee of three or more. Proposals will be evaluated
based on the following criteria:
Quality of proposal
Demonstrated experience of the firm and assigned personnel on similar projects
Understanding of project scope
Fee in a separate sealed envelope
The committee will select a successful consultant based on the above criteria.
VI. INQUIRIES
All questions pertaining to this Request for Qualifications shall be emailed to Maureen Goulet,
Director of General Services at gensvcs@manchesterct.gov or by fax (860) 647-5206 no later than 7
days prior to the date proposals are due. All information given by the Town except by written addenda
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shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by
any Proposer or prospective Proposer against the Town.
This Request for Qualifications and any addendum shall only be issued on the Town web page
http://generalservices1.townofmanchester.org/index.cfm/bids/. It shall be the responsibility of the
bidder to download this information. THE TOWN OF MANCHESTER WILL NOT MAIL A
SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. No addendum will be issued less
than 2 (two) calendar days before the scheduled bid opening unless it is to postpone the bid.
VII. LIVING WAGE ORDINANCE
This RFQ is subject to the provisions of the Town of Manchester Living Wage Ordinance. A summary
description of the ordinance and the certification form is attached. Firms are asked to indicate on the
attached Certification Form if your firm would be considered a covered employer. The Certification
Form shall be returned to the Town with the proposal.
VII. GENERAL PROVISIONS
A. The Town reserves the right to reject any and all proposals in whole or in part and to waive
any informalities or technical defects in any proposal. Non selection of any proposal will
mean that another acceptable proposal was deemed to be more advantageous to the Town
of Manchester or that no proposal was accepted.
B. The Town of Manchester is an equal opportunity employer, and requires an affirmative
action policy for all of its Contractors and Vendors as a condition of doing business with
the Town, as per Federal Order 11246. By submitting a Proposal for this Request for
Proposal, all vendors and contractors agree to this condition of doing business with the
Town and should the Town choose to audit their compliance, the vendor agrees to
cooperate fully.
C. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any
proposal or proposals submitted by such persons guilty of said misrepresentation or
collusion. In the event that the Town enters into a contract with any bidder who is guilty of
misrepresentation or collusion and such conduct is discovered after the execution of said
contract, the Town may cancel said contract without incurring liability, penalty or damages.
D. All deliveries of commodities or services hereunder shall comply in every respect with all
applicable laws of the Federal Government and/or the State of Connecticut. Purchases
made by the Town of Manchester are exempt from payment of Federal Excise Taxes and
the Connecticut Sales Tax and such taxes must not be included in bid prices.
E. Assignment by the successful respondent to a third party of any contract based on the
Request for Proposal or any monies due is prohibited and will not be recognized by the
Town of Manchester unless approved by the Town in writing.
F. The Town will not be liable for any costs incurred in the preparation of the response for
this Request for Proposal. All proposal submissions and materials become property of the
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Town and will not be returned. Respondents to this RFP are hereby notified that all
proposals submitted and information contained therein and attached thereto shall be subject
to disclosure under the Freedom of Information Act after evaluation and award decisions
have been made.
G. Selected consultants shall at its own expense and cost, obtain and keep in force, insurance per the
attached limits during the duration of the project. Insurance coverage shall cover the
consultant, all of its agents, employees, subcontractors and other providers of services.
The contractor shall indemnify and hold harmless the Town of Manchester and their agents and
employees from and against all claims, damages, losses, and expenses, including attorney’s fee of
counsel selected by the Town of Manchester, arising out of or resulting from the performance of
the work, and/or the supplying of materials, provided that any such claim, damage, loss or
expense (a) is attributable to bodily injury, sickness, disease, or death, or to injury to or
destruction of tangible property including the loss of use resulting therefrom and (b) is caused in
whole or in part by any negligent act or omission of the Contractor, any Subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts any of them may be
liable, regardless of whether or not it is caused in part by a party indemnified hereunder
IX. INSURANCE REQUIREMENTS
INSURANCE LIMITS AND HOLD HARMLESS LANGUAGE
FOR CONTRACTOR/CONSULTANT AGREEMENTS
1. Firms providing professional services must provide A., B., or C. below, along with the
following: Errors and Omissionsaggregate limit of liability $1,000,000.
A. General Liability and Property Damage -- $2,000,000 aggregate
$1,000,000 each occurrence
B. Workers’ Compensation—as required by Connecticut State Statute
C. Auto Liability and Property Damage -- $500,000 each occurrence
$1,000,000 aggregate
(necessary if automobiles/trucks are used by contractors)
2. “The contractor/consultant agrees to indemnify and hold the Town of Manchester and its
employees, agents and servants harmless against any act, injury or claim arising from or as a
result of the services provided by that contractor/consultant.”
3. All contractors/consultants are required to provide a certificate of insurance, naming the Town
of Manchester as “additional insured” on coverage’s A. and C. above.
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