RFP-NR-5335 Electric Vehicle Charging Infrastructure

Agency: City of New Rochelle/IPT
State: New York
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Jul 31, 2020
Due Date: Aug 19, 2020
Solicitation No: RFP-NR-5335
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP-NR-5335
Bid Title: RFP-NR-5335 Electric Vehicle Charging Infrastructure
Category: *Current Bids & RFPs
Status: Open
Additional Status Information: July 31, 2020 Questions and Answers Posted
Bid Recipient: July 31, 2020 Questions and Answers Posted

Description:
July 31, 2020 Questions and Answers Posted

The City is looking for a turn-key program. The Company selected must provide all necessary equipment and must have standard industry knowledge of all equipment. In addition, the Company must plan for deployment and marketing, including landowner relationships, and demonstrate the vision for a full scale EV/PHEV infrastructure in the City.

Publication Date/Time:
7/21/2020 10:15 AM
Closing Date/Time:
8/19/2020 3:00 PM
Related Documents:

Attachment Preview

Department of Finance
515 North Avenue
New Rochelle, NY 10801
Tel (914) 654-2072
Fax (914) 654-2344
Mark Zulli
Commissioner
Edward J Ritter
Deputy Commissioner
City of New Rochelle
New York
REQUEST FOR PROPOSALS
SPEC NO. 5335
Due Date: August 19 at 3:00PM
Deadline for Questions: July 30, 2020 by 4:00pm
Answers Posted: August 5, 2020 4:30pm
Proposals Due: August 19, 2020, 3pm
Electric Vehicle Charging Infrastructure,
Electric Vehicle Car Share and Related Operations Services
1. OVERVIEW
The City of New Rochelle is dedicated to improving regional air quality, reducing petroleum
usage, mitigating greenhouse gas emissions and improving the lives of its residents by offering
affordable and state-of-the-art transportation options through the deployment of innovative “green
technologies. Recognizing the critical role of local governments in the development of
alternative-fuel infrastructure, the City is acting as a catalyst for market transformation, leading by
example in its own operations and encouraging the private sector to bring about significant and
sustainable use of alternative fuels and advanced vehicle technologies.
As part of this effort, the City of New Rochelle is interested in installing multiple public access
electric vehicle charging stations on city-owned property throughout the City. This project will
provide the initial testing needed to develop a sustainable operating model for the public and the
City of New Rochelle.
The City of New Rochelle is seeking responses from qualified firms (each, a “Respondent”) to:
i. Design, furnish, install and maintain publicly accessible Electric Vehicle (EV) and/or Plug-
in Hybrid Electric Vehicle (PHEV) charging stations on City-owned property
ii. Attract one or more EV/PHEV car-sharing operators that will provide and maintain
EVs/PHEVS in the City (“EV/PHEV Operator”)
This project is anticipated to accommodate the growing use of EVs and/or PHEVs and car-sharing
to put the City at the forefront of this trend. The City’s intent is to benefit from respondents that
can leverage the private sector’s innovation, broad experience and capital access in close
partnership with the City.
2. GENERAL REQUIREMENTS/OBJECTIVES
The City of New Rochelle desires to enter into an agreement with an entity that is capable of
providing publicly accessible charging stations for EVs, PHEVs and related products and services.
The firm awarded the project upon completion of the procurement process (the “Company”) will
be responsible for designing, furnishing, installing and maintaining the infrastructure to enable the
use of EVs/PHEVs in and around the City. The City and the Company would cooperate to locate
and designate parking spaces in public areas including public streets, surface lots and/or garages
in the City where charging stations would be installed.
The Company would also be responsible for securing one or more EV/PHEV Operators to provide
and maintain the EV/PHEV Car Share Service. The City and the Company would cooperate to
locate and designate parking spaces in public areas including surface lots and/or garages in the
City to be used by the EV Operator(s) and their customers.
The City’s goals include:
Reducing traffic congestion and parking demand;
Reducing greenhouse gas emission;
Providing City residents, employees and visitors with an affordable transportation option
Encouraging the use shared mobility options; and
Encourage the use of EVs and PHEVs in the City
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At the end of the Procurement Process, the City intends to enter into an agreement (“Transaction
Documents”) with a company (the “Company”) to implement the project. The bidding process,
vendor selection, contract negotiations and execution and implementation of the Transaction
Documents will be conducted by the City in accordance with applicable law. Respondents should
carefully review this document, which constitutes the formal RFP for the services sought by the
City, to ensure a clear understanding of the City’s needs, objectives and scope of work.
This project must result in a self-sufficient, independently operated system requiring no City
capital or operating expenses.
This proposal shall provide for a phased expansion of the Electric Vehicle (EV) and/or Plug-in
Hybrid Electric Vehicle (PHEV) charging stations as well as the car share program if the City and
the Company jointly agree to do so. The locations shall be collaboratively chosen by the City and
the Company to provide charging stations and car share service in additional areas.
If any addenda or clarifications are issued on this Request for Proposals (RFP), a good faith effort
will be made to deliver a copy to each of those potential proposers who, according to the records
of the Purchasing Office, have previously received a copy of this RFP. However, it shall be the
sole responsibility of those offering proposals to contact the Purchasing Office prior to submitting
their proposal to determine whether any addenda or clarifications have been issued.
3. PROPOSAL DUE DATE
Sealed proposals will be accepted up until 3:00 p.m. August 19, 2020 in the Purchasing Office
at City Hall, 515 North Avenue, New Rochelle, New York, 10801. Please note Spec #5335
on your outside mail package.
The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal
Employment Agreement and strongly encourages all firms qualified and certified as
Women/Minority Business Enterprises (W/MBE) to submit proposals.
4. PRE-PROPOSAL QUESTIONS
All questions must be submitted in writing via e-mail to Rebeca Bonacci and Sandi Murray no
later than 4:30pm July 30 2020. rbonacci@newrochelleny.com
Smurray@newrochelleny.com
All questions and answers will be posted on the City’s website no later than 4:30pm, August
5, 2020. It shall be the individual’s responsibility to check the website for info; email
responses will NOT go out to each individual contractor.
The City reserves the right to amend the RFP based on questions and issues raised at any time
prior to the RFP submission deadline.
If any addenda or clarifications are issued on this Request for Proposals (RFP), a good faith effort
will be made to deliver a copy to each of those potential proposers who, according to the records
of the Purchasing Office, have previously received a copy of this RFP. However, it shall be the
sole responsibility of those offering proposals to contact the Purchasing Office prior to submitting
their proposal to determine whether any addenda or clarifications have been issued.
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5. SCOPE OF SERVICES
All proposals must conform to the specifications and guidelines contained herein. There is no
expressed or implied obligation for the City of New Rochelle to reimburse responding proposers
for any expenses incurred in preparing proposals. Late proposals will not be accepted, although
during the evaluation process, the City reserves the right to request additional information or
clarification from proposers, or to allow correction of errors or omissions. The City also reserves
the right to reject all proposals at the City’s discretion.
5.1 Overview
The City envisions the project as the first step in a scalable EV/PHEV program. The Company
must have a plan to educate, in collaboration with the City, each of the key stakeholder groups
the City, the local electric utility, current and prospective EV/PHEV drivers, station hosts,
EV/PHEV car sharing companies, and station providers -- about how the system will work and
how EV/PHEV drivers will interact with it. This Project is expected to play a significant role in
shaping the region’s long-term vision for EV/PHEV market development and driving the
availability of future resources. This infrastructure will support the initial fleet of EV/PHEVs as
they become available to the general public and will expand with the increased acceptance and use
of EVs/PHEVs.
The City is looking for a turn-key program. The Company selected must provide all necessary
equipment and must have standard industry knowledge of all equipment. In addition, the
Company must plan for deployment and marketing, including landowner relationships, and
demonstrate the vision for a full scale EV/PHEV infrastructure in the City. The City sees this
initial deployment of charging stations as an opportunity to act as a catalyst for further market
and government investment in charging infrastructure and EVs/PHEVs.
The Company will be responsible for:
developing, in coordination with the City, the strategy for locating charging infrastructure
locations to maximize utilization
securing one or more EV/PHEV Operators to provide and maintain an EV/PHEV car
share service
working with the Company’s project partners and City’s team to meet their infrastructure
needs
purchasing and installing charging stations and associated infrastructure that will support
the Project
determining whether incentives to consumers may support daily use of EVs/PHEVs;
developing and implementing the business model, including the back-end functionality;
and
providing warranty and service for the vehicles, charging stations, and infrastructure for
the term of the Transaction Documents.
5.2 EV/PHEV Charging Stations
5.2.1 Parking Spot Designation
The City will provide the Company exclusive rights to use municipally owned parking
spaces available for designation on-street, in surface lots and in garages to install and
operate EV/PHEV Charging Stations as approved by the City of New Rochelle. The City
will designate such exclusive parking spots as tow-away zones and will ensure it has the
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authority, and will exercise such authority, to tow violators. The City anticipates a phased-
in installation, which may, at the Company’s request, include a small, short pilot program
before full installation of the first phase. The Company will propose sites for the parking
spaces, subject to the required approvals as described in this RFP. The City will also
provide the Company the right of first refusal to license or lease the designated parking
spaces upon termination of the Transaction Documents.
The process for designating parking spots will take place in phases, as mutually agreed to
between the City and the Company. The parking spot locations will be subject to a
feasibility study and an approval process (as described in Section 5.2.2 below). The
Company and the City will also work with business owners and residents potentially
impacted by the site selection (as described in Section 5.4 below).
5.2.2 Site Selection
Each Respondent will demonstrate its vision for selecting parking spot locations for the
EV/PHEV Charging Stations. The City and the Company will identify locations where
EV/PHEV Charging Stations have the highest potential to be utilized and to be profitable.
5.2.3 Feasibility Study & Approval Process
Reserved on-street parking spaces must be established by Ordinance of the City Council;
therefore, all spaces will be subject to the following approval steps:
Pass review by transportation engineering staff to ensure functional feasibility and no
conflicts with other regulations (e.g., do not locate a space in a tow away zone);
Charging stations and power cords must not cause an obstruction;
Engineering feasibility study to determine source of electricity; Company must
coordinate with Con Ed for power source, metering requirements, etc.;
Working together with the City to determine optimal locations to ensure stations can
be implemented for reasonable price in such locations; and
[Other].
5.2.4 Infrastructure
The Company will develop infrastructure and install charging station ports (dual
chargers), and will be responsible for the following:
Providing all surveys
Obtaining municipal permits (DPW, etc.) for EV charging station electric work
Obtaining dedicated electric service for EV charging station
Civil activities (Concrete, Asphalt, Trenching, Underground Enclosures)
Demolition (Concrete, Asphalt)
Supply and install new distribution equipment
Electric work- full turnkey electric work, including but not limited to:
o Running electrical conduit
o Circuitry between electrical distribution set-up and chargers
o Coordination with Con Ed and payment of all associated fees
Installation of all EV/PHEV chargers.
Compliance with National Electrical Code and FCC regulations for safety and
operation requirements
Charge connector shall be SAE J1772
Compliance with Americans with Disabilities Act (ADA)
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