RFP #51-20 Miscellaneous Safety Signs and Supplies

Agency: North East Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 339950 - Sign Manufacturing
Posted Date: May 29, 2020
Due Date: Jun 23, 2020
Solicitation No: RFP #51-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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RFP #51-20 Miscellaneous Safety Signs and Supplies

Opening Date: Tuesday, June 23, 2020 10:00 am

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NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive
San Antonio, TX 78217
Request for Proposals will be received in the Office of the Executive Director of Procurement & eCommerce for
MISCELLANEOUS SAFETY SIGNS AND SUPPLIES per proposal specifications and conditions on or before 10:00 a.m.
Central Standard Time on Tuesday, June 23, 2020 without exception. Proposals received after the specified time will
not be considered. All interested parties are invited to be present for the RFP receipt in the Office of the Executive Director
of Procurement & eCommerce, RICHARD A. MIDDLETON EDUCATION CENTER, 8961 TESORO DRIVE, SUITE 317,
SAN ANTONIO, TX 78217.
North East Independent School District or its designee reserves the right to reject any and/or all proposals, to make awards
that are the best value to the District and to waive all formalities and irregularities in bidding.
North East Independent School District participates in interlocal agreements with East Central ISD, Judson ISD, Northside
ISD, and San Antonio ISD. Awarded vendors agree to extend proposal pricing to East Central ISD, Judson ISD, Northside
ISD and San Antonio ISD. North East ISD does not guarantee the use of this proposal; use will be at the discretion of
Judson, Northside and San Antonio ISD’s. Any contract resulting from this agreement is strictly between the individual
districts and the proposer.
Please mail or deliver to:
David Bohannon, Executive Director of Procurement & eCommerce
North East Independent School District
8961 Tesoro Drive, Suite 317
San Antonio, Texas 78217
North East Independent School District uses Raptor to process people entering the building at the above
mentioned address. A valid state issued identification card, driver license or military identification is required.
Allow ten to twenty minutes for this process.
NEISD DOES NOT ACCEPT ELECTRONIC SUBMISSIONS OR FAX BIDS.
Please place the completed RFP and one copy in a sealed envelope with vendor name and RFP number on the outside of
the envelope.
RFP #51-20
All bids submitted must be received and time-stamped in the Department of Procurement & eCommerce prior to the deadline
specified as the bid opening time and date. North East ISD shall not be held liable for late submissions.
NOTE: FAILURE TO RESPOND TO THIS RFP WILL REMOVE YOUR NAME FROM OUR BID MAILING LIST
DATABASE FOR THIS PARTICULAR ITEM. IF YOU CANNOT BID ON THIS ITEM AT THIS TIME AND WOULD LIKE
TO REMAIN ON THE BID MAILING LIST DATABASE, PLEASE SUBMIT A "NO BID" ON THE RFP FORM AND
RETURN IT TO US.
Company Name ______________________________ RFP #51-20 MISCELLANEOUS SAFETY SIGNS AND SUPPLIES
Page 1 of 17
NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive
San Antonio, TX 78217
North East Independent School District is requesting proposals for MISCELLANEOUS SAFETY SIGNS AND SUPPLIES
per the following specifications and conditions. This is not an order, it is a Request for Proposal. NEISD does not guarantee
any purchase quantities or dollar amounts. Purchases will be made on an as needed basis.
1. There is one (1) section to this proposal. Section I is for catalog pricing for items (see Schedule A for
additional information). Completion of Section I Catalog Pricing will ensure proposer is approved to solicit
quotes for the purchase of items.
2. NEISD reserves the right to waive or take exception to any part of these specifications when in the best
interest NEISD.
3. NEISD reserves the right to waive any irregularities or formalities in this proposal.
4. NEISD reserves the right to reject any or all proposals.
5. NEISD reserves the right to determine equals.
6. NEISD reserves the right to make awards that are the most advantageous to the district.
7. This bid may be awarded to multiple vendors.
8. It is not the policy of the North East Independent School District to purchase on the basis of low proposals
alone. Quality and suitability to purpose being controlling factors, it is understood that the purchaser reserves
the right to arrive at such by whatever means may be determined. The following criteria shall be used to
evaluate each proposal:
EVALUATION CRITERIA
(1) the purchase price
(2) the reputation of the vendor and of the vendor’s goods and services
(3) the quality of the vendor’s goods or services
(4) the extent to which the goods or services meet the District’s needs
(5) the vendor’s past relationship with the District
(6) the impact on the ability of the district to comply with laws and rules relating to historically underutilized
businesses
(7) the total long-term cost to the district to acquire the vendor’s goods and services
(8) for a contract for goods and services, other than goods and services related to telecommunications and
information services, building construction and maintenance, or instructional materials, whether the
vendor or the vendor's ultimate parent company or majority owner:
(a) has its principal place of business in this state; or
(b) employs at least 500 persons in this state; and
(9) any other relevant factor specifically listed in the request for bids or proposals
9. After RFP results have been evaluated and upon approval by the Board of Trustees, if required, awarded
vendors will be notified in writing of award. Contracts for purchases will be put into effect by means of
purchase orders issued by the Executive Director of Procurement & eCommerce.
10. All prices and quotes should be itemized to include all costs. Prices must include any and all delivery
charges. Delivery shall be F.O.B. Destination, Freight Prepaid.
11. If a benchmark/catalog price increase or decrease occurs during the contract period, North East ISD will
honor the price increase or decrease when proof of such an increase or decrease is received in the
Procurement & eCommerce Department. A benchmark/catalog price increase or decrease will not change
the bid discount or mark-up. Catalog discounts will remain firm for the life of the contract.
12. All packing lists, invoices etc., shall reference the district’s purchase order number.
Company Name ______________________________ RFP #51-20 MISCELLANEOUS SAFETY SIGNS AND SUPPLIES
Page 2 of 17
13. All material(s) should be delivered within fourteen (14) days after receipt of purchase order.
Arrangements must be made with the ordering campus/department should additional time be needed. Should
the awarded vendor be unable to deliver material(s), NEISD reserves the right to purchase materials from
another vendor and invoice the awarded vendor the difference between the bid and purchase price.
14. Payment terms will be net thirty (30) days after acceptance of delivery or signed receipt or correct
invoice, whichever comes later.
15. Quotes should be itemized to include costs for materials, freight, delivery or other fees associated with the
purchase.
16. Quotes must be given to NEISD prior to orders being placed. Prices must include any and all delivery
charges.
17. Proposers may be asked to submit a sample of items being proposed. If samples are not received within 5
calendar days after receipt of notification, the company will not be considered on that item. Samples will be
shipped/returned at NO COST to the District.
Company Name ______________________________ RFP #51-20 MISCELLANEOUS SAFETY SIGNS AND SUPPLIES
Page 3 of 17
CONFLICT OF INTEREST DISCLOSURE
A Conflict of Interest Questionnaire is included and should be signed and returned with proposal. The governing body of a
local governmental entity may, at its discretion, declare a contract void if the governing body determines that a vendor failed
to file a conflict of interest questionnaire required by Section 176.006. Failure to submit a completed and signed Conflict of
Interest Disclosure may result in the disqualification of the proposal.
PUBLIC INFORMATION REQUESTS
North East ISD is a political subdivision of the State of Texas, and as such all information and documentation in its
possession, custody or control is subject to the requirements of the Texas Public Information Act set forth in Chapter 552
of the Texas Government Code. You understand that by submitting this bid, to include all supporting documentation, it is
in the possession of the District. Therefore, North East ISD must and will provide all procurement and bid submittal
information to any third-party that submits a Public Information Act request for the documents, with the exception of vendor
financial statements.
OPTION TO EXTEND CONTRACT
The NEISD reserves the right to extend this contract for (4) four additional one-year contracts. If the option to renew is
exercised, the contract will continue under the same terms and conditions.
NON-APPROPRIATION OF FUNDS
In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due under this
contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the successful
proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal period for
which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to the portions
of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted or are
otherwise available.
UNIFORM COMMERCIAL CODE
This contract shall be governed in accordance with the rights and remedies set forth in the Uniform Commercial Code as
adopted by the State of Texas.
TERMINATION CLAUSE
NEISD reserves the right to terminate this contract including, but not limited to, non-performance with thirty (30) days written
notice.
RIGHT TO REJECT
North East Independent School District of San Antonio, Texas, reserves the right to reject any and all proposals submitted
and to request additional information from all proposers. The contract award will be made to the company who, based on
the evaluation of all responses, applying all selection criteria and oral interviews, if necessary, is determined to be the best
qualified.
WAIVER
No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waive or renunciation of
the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved
party.
VENUE
Both parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar County, Texas.
Company Name ______________________________ RFP #51-20 MISCELLANEOUS SAFETY SIGNS AND SUPPLIES
Page 4 of 17
TEXAS GOVERNMENT CODE CHAPTER 2270 VERIFICATION FORM
In the 2017 session the Texas Legislature adopted House Bill 89, effective September 1st 2017, which added section
2270 to the Texas Government Code. This was further amended on May 7th, 2019 stating the term “company” as used in
this act “does not include a sole proprietorship.” The state law requires governmental entities to receive written verification
regarding the boycotting of Israel from a company before entering into a contract that:
1. is between a governmental entity and a company with 10 or more full-time employees; and
2. has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.
they seek to enter into a contract with for goods or services stating that the company:
1. does not boycott Israel; and
2. will not boycott Israel during the term of the contract.
The attached verification form, if applicable, must be completed and returned with your proposal to the office of
Procurement & eCommerce or your submission will not be considered.
If North East ISD determines a vendor meets the above criteria, a HB2270 form will be provided for the vendor to
complete and return before any transactions can take place.
CERTIFICATE OF INTERESTED PARTIES (HB 1295 FORM)
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law
states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the
business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the
business entity submits the signed contract to the governmental entity or state agency. More information is located at the
following site:
https://www.ethics.state.tx.us/tec/1295-Info.htm
If North East ISD determines a HB1295 form is required, the business entity must use the on-line application to enter the
required information on Form 1295 and print a copy of the completed form, which will include a unique certificate number.
An authorized agent of the business entity must sign the printed form. The completed Form 1295 with the certification of
filing number must be filed with the governmental body or state agency with which the business entity is entering into the
contract. The on-line application may be obtained at the following site:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Company Name ______________________________ RFP #51-20 MISCELLANEOUS SAFETY SIGNS AND SUPPLIES
Page 5 of 17

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