RFP773-18-0514-MA On-Site Food Service

Agency: University of North Texas System
State: Texas
Type of Government: State & Local
Caegory:
  • S - Utilities and Training Services
Posted Date: May 15, 2018
Due Date: Jun 12, 2018
Solicitation No: RFP773-18-0514
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  • RFP773-18-0514-MA On-Site Food Service

    Status: Open Solicitation

    Prebid Meeting: May 23 2018 - 10:30am

    To event remaining 7 days

    Due Date: Jun 12 2018 - 2:00pm

    HUB Due Date: Jun 12 2018 - 2:00pm

    To event remaining 27 days

    Open Date: N/A

    Documents:

  • Attachment Preview

    REQUEST FOR PROPOSAL
    RFP No.: 773-18-0514-MA
    Title: On-Site Food Service – University of North Texas at Dallas
    (UNTD)
    Proposal Submittal Deadline: June 12, 2018, 2:00 pm, local time
    Prepared by:
    Michael Abernethy, Sr. Dir. Procurement Svcs.
    University of North Texas System Procurement Services
    Business Service Center
    1112 Dallas Drive, Suite 4000
    Denton, Texas 76205
    Date Issued: May 15, 2018
    REQUEST FOR PROPOSAL
    Table of Contents
    SECTION 1: INTRODUCTION ....................................................................................... 3
    SECTION 2: NOTICE TO PROPOSER.......................................................................... 3
    SECTION 3: SUBMITTAL OF PROPOSAL.................................................................... 5
    SECTION 4: GENERAL TERMS AND CONDITIONS.................................................... 6
    SECTION 5: SCOPE OF SERVICES............................................................................. 6
    APPENDIX ONE ........................................................................................................... 14
    Section 1: Affirmations and Confirmations ................................................................ 14
    Section 2: Execution of Offer .................................................................................... 16
    Section 3: Proposer’s General Questionnaire ........................................................... 18
    Section 4: Addenda Checklist ................................................................................... 20
    ATTACHMENT(S) (as separate files)
    Attachment A:
    HUB Subcontracting Plan
    SECTION 1: INTRODUCTION
    1.1 UNTS System Description
    The University of North Texas System (UNTS) is seeking proposals for qualified vendors to perform
    food services at the University of North Texas at Dallas campus. UNTS is a University system
    that is composed of the University of North Texas in Denton (UNT), the University of North Texas
    Health Science Center (UNTHSC) in Fort Worth and the University of North Texas at Dallas
    (UNTD). The UNT System Administration is based in downtown Dallas. The three independent
    universities of the UNT System have combined enrollment of just over 42,000 students across five
    major teaching locations, including each main campus as well as Frisco and downtown Dallas.
    Proposals submitted in response to this RFP shall be for goods and/or services provided to UNTS,
    UNT, UNTHSC and/or UNTD, as agreed to in writing by the parties. More information regarding
    specifications may be found in Section 5 of this RFP document.
    1.2 Background
    UNTD was established as an independent university in 2010. Located in Dallas with a state-of-
    the-art campus close to downtown, UNT Dallas mission is to empower students to, transform lives,
    and strengthen communities. Currently UNTD has food service. Additional information regarding
    UNTD may be found at: https://www.untdallas.edu/.
    1.3 Group Purchase Authority
    Texas law authorizes institutions of higher education to use the group purchasing procurement
    method (ref. Sections 51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions
    of higher education may therefore elect to enter into a contract with the successful Proposer(s)
    under this Section. Should another institution exercise this option the resulting contract and
    obligations shall be between that institution and the vendor with UNTS incurring no obligation as a
    result thereof.
    SECTION 2: NOTICE TO PROPOSER
    2.1 Submittal Deadline
    UNTS will accept proposals submitted in response to this RFP until 2:00 p.m., local time, on June
    12, 2018 (the “Submittal Deadline”).
    2.2 UNTS Contact Person
    Proposers will direct all questions or concerns regarding this RFP to the following UNTS contact
    (“UNTS Contact”):
    Michael Abernethy, Sr. Dir. Procurement Svc.
    The University specifically instructs all interested parties to restrict all contact and questions
    regarding this RFP to written communications forwarded to the UNTS Contact via the following link:
    https://www.untsystem.edu/bid-inquiry.
    The UNTS Contact must receive all questions or concerns no later than May 25, 2018. It is UNTS’
    intent to respond to all appropriate questions and concerns; however, UNTS reserves the right to
    decline to respond to any question or concern.
    Answers to questions will be posted via addendum to this RFP on UNTS Business Service Center
    Bid Opportunities web page located at: https://www.untsystem.edu/hr-it-business-
    services/procurement/purchasing/bid-opportunities. Vendors are strongly advised to review this
    page at least four (4) business days prior to the due date for submissions or earlier to ensure that
    you have received all applicable addenda.
    2.3 Criteria for Selection
    The successful Proposer(s), if any, will be the Proposer(s) who submit a response to this RFP on
    or before the Submittal Deadline, and whose response is the best value UNTS, taking into
    consideration the evaluation criteria contained herein. Selection by UNTS will be in accordance
    RFP 773-18-0514MA
    On-Site Food Service – UNTD
    Page 3 of 20
    with the requirements and specifications set forth in this RFP. The successful Proposer(s) is/are
    referred to as the “Contractor”. UNTS reserves the right to make a single award from this
    solicitation or multiple awards, whatever is in the best interest of the University, with UNTS being
    the sole judge thereof.
    Proposer is encouraged to propose terms and conditions offering the maximum benefit to UNTS
    as outlined below. Proposers should describe all educational, state and local government
    discounts, as well as any other applicable discounts that may be available to UNTS in a contract
    for the services.
    An evaluation team from UNTS will evaluate proposals. The evaluation of proposals and the
    selection of Contractor will be based on the information provided by Proposer in its proposal.
    Proposers should address, within the response, each of the criteria listed in this section. Failure to
    respond to these criteria may result in your proposal receiving a negative rating or considered as
    non-responsive. Proposers should note that the awarded proposal may not be the lowest offer, but
    the offer(s) deemed most advantageous to UNTS as described in this section.
    The criteria to be considered by UNTS in evaluating proposals and selecting awardee(s), will be
    the following factors:
    2.3.1
    2.3.2
    2.3.3
    2.3.4
    Work Plan – A written vendor’s plan or approach to managing UNTD’s on-site food
    service, identify staff, timelines, equipment supplies, menus, reporting, quality control,
    emergency procedures, food freshness, food temperatures, food displays, serving area
    appearance. Please give examples of each.
    References. Please provide a list of at least three (3) references from similar institutions.
    Please include reference name, contact, contact’s phone number and email address.
    Financial Financial considerations including proposed commissions to UNTD as well as
    catering fees.
    Quality and organization of proposal.
    Furthermore, UNTS may consider information related to past contract performance of a respondent
    including, but not limited to, the Texas Comptroller of Public Accounts Vendor Performance
    Tracking System.
    2.4 Schedule of Key Events
    Issuance of RFP...................................... 5/15/2018
    Pre-Submittal Conference.......................5/23/2018, 10:30AM local time
    (Ref. Section 2.6 of this RFP)
    Deadline for Questions/Concerns ........... 5/25/2018,
    Submittal Deadline .................................. 6/12/2018, 2:00pm, local time
    (Ref. Section 2.1 of this RFP)
    Note: This events schedule is for planning purposes only and may be changed at the sole
    discretion of UNTS.
    2.5 Historically Underutilized Businesses
    In accordance with Texas Gov't Code §2161.252 and Texas Administrative Code §20.14, each
    state agency (including institutions of higher education) as defined by §2151.002 that considers
    entering into a contract with an expected value of $100,000 or more shall, before agency solicits
    bids, proposals, offers, or other applicable expressions of interest, determine whether
    subcontracting opportunities are probable under the contact.
    UNTS has determined that subcontracting opportunities are probable are not probable
    under the agreement.
    RFP 773-18-0514MA
    On-Site Food Service – UNTD
    Page 4 of 20
    Accordingly, all proposers must submit a HUB subcontracting plan (HSP). A copy of the HSP
    forms and related information is attached to this RFP. For questions regarding the HUB Program
    or submittal of your HSP, vendors may contact either Greg Obar, Associate Director, HUB Program
    at Greg.Obar@untsystem.edu.
    The HSP must be submitted in its own individual sealed package, and marked with “HSP”
    and the RFP # on the outside. This sealed package is to be included in the master container
    along with the sealed bid response.
    FAILURE TO SUBMIT AN HSP WITH YOUR RESPONSE MAY RESULT IN THE
    DISQUALIFICATION OF YOUR PROPOSAL.
    2.6 Pre-Submittal Conference
    A pre-submittal conference will be held on 5/23/2018, 10:30 AM at The University of North Texas
    at Dallas, 7300 University Hills Blvd., Dallas, Texas 75241, Founders Hall, Room 138.
    SECTION 3: SUBMITTAL OF PROPOSAL
    3.1 Number of Copies
    Proposer must submit one (1) complete original copy of its entire proposal. An original signature
    by an authorized officer must appear on the Execution of Offer (ref. Appendix One, Section 2) of
    submitted proposal. The Proposer’s proposal bearing an original signature should contain the mark
    “original” on the front cover of the proposal.
    The University does not consider electronic signatures to be valid for submittal of
    competitive solicitation responses. Therefore, the original signature must be a “wet
    signature.”
    In addition to the original proposal, Proposer must submit one (1) complete copy of the entire
    proposal electronically on a USB flash drive. The USB flash drive must include a protective cover
    and be labeled with Proposer’s name and the RFP number.
    3.2 Submittal
    Proposals must be received by UNTS on or before the Submittal Deadline (ref. Section 2.1 of this
    RFP) and should be delivered to:
    University of North Texas System
    Procurement Services
    Business Service Center
    1112 Dallas Drive, Suite 4000
    Denton, TX 76205
    Proposals must be typed on letter-size (8.5” x 11”) paper. Sections within the proposal are to be
    tabbed for ease of reference. Pre-printed material(s), if included, should be referenced in the
    proposal and included as labeled attachments.
    Request for Proposal number and submittal date should be marked in the lower left-hand corner of
    sealed bid envelope (box/container). If an HSP is required (refer to Section 2.5), both the proposal
    and the completed HSP must be in individual sealed envelopes and both envelopes placed in one
    sealed master container.
    Note: Electronic submittals via facsimile or other electronic means will not be accepted, unless
    otherwise specified within this RFP.
    3.3 Proposal Validity Period
    Each proposal must state that it will remain valid for UNTS’ acceptance for a minimum of one
    hundred and eighty (180) days after the Submittal Deadline, to allow time for evaluation, selection,
    RFP 773-18-0514MA
    On-Site Food Service – UNTD
    Page 5 of 20

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