RFP 18-28: LED LIGHTS ON TREES WITHIN THE CITY OF BEVERLY HILLS

Agency: City of Beverly Hills
State: California
Type of Government: State & Local
Caegory:
  • 62 - Lighting Fixtures and Lamps
Posted Date: Apr 20, 2018
Due Date: May 17, 2018
Solicitation No: RFP 18-28
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NOTICE INVITING PROPOSALS

FOR

PROFESSIONAL LIGHTING SERVICES

FOR THE PROCUREMENT, INSTALLATION, MAINTENANCE, REMOVAL, AND REPLACEMENT OF WARM WHITE LED LIGHTS ON TREES WITHIN THE CITY OF BEVERLY HILLS

RFP #18-28

Brief Description: The City of Beverly Hills is soliciting proposals from qualified and experienced firms interested in providing professional lighting services for the Procurement, Installation, Maintenance, Removal and Replacement of Warm White Light Emitting Diode (LED) Lights on Trees within the City of Beverly Hills and multi-colored LED lights with lighted tree ornaments on certain streets during the holiday season as described herein.

Contact Person: Derek Nguyen, Ph.D., P.E., Project Manager at 310-285-2473 or dnguyen@beverlyhills.org

Proposal Due Date: Thursday, May 17, 2018 at 2:00 P.M. (PST)

A pre-proposal meeting will be held on Thursday, May 3, 2018 at 11:00 A.M. (PST) at:

City of Beverly Hills - Public Works Department

345 Foothill Road

Beverly Hills, CA 90210

Attachment Preview

REQUEST FOR PROPOSAL
TO PROVIDE
PROFESSIONAL LIGHTING SERVICES FOR
THE PROCUREMENT, INSTALLATION, MAINTENANCE,
REMOVAL AND REPLACEMENT OF WARM WHITE LED LIGHTS
ON TREES WITHIN THE CITY OF BEVERLY HILLS
Project No. 18.28
CITY OF BEVERLY HILLS
Public Works Department
345 Foothill Road
Beverly Hills, CA 90210
Release Date
April 19, 2018
Proposal Deadline: 2:00 P.M. May 17, 2018
Project Contact:
Derek Nguyen, Ph.D., P.E. Project Manager
DNguyen@BeverlyHills.org
(310) 285-2473
Revised on 4-18-2018 by Derek Nguyen, Ph.D., P.E.
1.0 INTRODUCTION
The City of Beverly Hills (City) is soliciting proposals from qualified and experienced firms
interested in providing professional lighting services for the Procurement, Installation,
Maintenance, Removal and Replacement of Warm White Light Emitting Diode (LED) Lights on
Trees within the City of Beverly Hills and multi-colored LED lights with lighted tree ornaments on
certain streets during the holiday season. This request for proposal (RFP) contains project
description, scope of work, evaluation process, general terms and conditions, and the City’s
template for contract agreement.
The intent of the RFP is to solicit a concise proposal to provide the services described within this
RFP for the Procurement, Installation, Maintenance, Removal and Replacement of Warm White
LED Lights on Trees and multi-colored LED lights with lighted tree ornaments on certain streets
during the holiday season within the City of Beverly Hills.
This RFP does not commit the City to pay any costs incurred in the preparation and presentation of
submittals or to select any interested firms who respond.
Tentative Schedule
The City has established the following target dates for evaluation and scheduling purposes. The
following dates are tentative, non-binding, and are subject to change without prior notice.
RFP Releas................................................................................................................. April 19, 2018
*Pre-Proposal Meeting .................................................................................... 11am May 3, 2018
Deadline for Proposers to Submit Questions ........................................................ 5pm May 7, 2018
Anticipated Deadline for City to Respond to Questions..................................... 5pm May 11, 2018
Proposals due and receive by .......................................................................... 2pm May 17, 2018
Recommend City Council to approve award ........................................................ June 19, 2018
*The Pre-proposal Meeting will be held on May 3, 2018 at 11 AM at the following address:
City of Beverly Hills Public Works Department
345 Foothill Road
Beverly Hills, CA 90210
Attendance is not mandatory but interested vendors are strongly encouraged to attend.
Please note, all questions related to this RFP must be submitted in writing to
DNguyen@BeverlyHills.org by 5PM on May 7, 2018. Thereafter, no additional questions will be
entertained.
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2.0 BACKGROUND
During the summer of 2017, warm white LED lighting was installed in various parts of the
business district. The lighting has been well-received by multiple stakeholder groups.
Additionally, streets such as La Cienega, South Robertson and South Beverly received multi-
colored LED lights with tree ornaments during the holiday season and were highlighted as
possible streets to expand the year round warm white LED tree light experience.
Due to the popularity of the programs, requests have been made to maintain and expand the LED
lighting throughout the year.
A map of the City’s existing LED tree lighting program is shown in Exhibit A, which also
includes additional streets and/or segments of streets to be expanded as part of the year-round
LED lighting program.
-3-
3.0 SCOPE OF WORK
The scope of work that follows contains a general outline of the required tasks. Proposals submitted
should include a detailed all-inclusive scope of work.
Task 1: Procurement and Installation of Warm White LED Lights
As part of the City’s LED tree lighting program, the following streets listed in items A
through O have either been wrapped with warm white LED lights in 2017 and/or being
proposed to be included as part of the expanded year-round LED tree lighting program.
All existing LED tree lights are expected to be replaced by October/November 2018. The
successful vendor shall purchase and replace all existing LED lights with new LED lights
during the October/November 2018 timeframe. Streets and/or segments of streets that are
to be expanded with new LED lights shall receive new LED lights upon award of the
contract.
In October/November 2019, all LED tree lights installed or replaced in 2018 shall be
completely replaced with new LED lights. Vendor shall procure and install all LED lights
necessary to wrap all trees (short palm trees, tall palm trees and ficus trees) as shown on
Exhibits A & B.
Details of existing and/or expanded streets to be furnished and wrapped with LED tree lights
are shown as follows:
A. Rodeo Drive Side Walk Palm Trees between S. Santa Monica & Wilshire
Blvd (82 Short Palm Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
B. South Santa Monica Palm Trees between Wilshire Blvd. and Crescent Dr. (66
Short Palm Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
C. South Santa Monica Ficus Trees between Wilshire Blvd. and Moreno Drive (40
Ficus Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
D. Beverly Canon Garden Small Tree Trunk Wraps ( 16 decorative trees)
i. Wrap LED lights from 2-ft above ground up to 10-feet in height including
branches as seen in example photo.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
-4-
E. North Beverly Drive Palm Trees between Wilshire Blvd. and S. Santa Monica
Blvd. (47 Short Palm Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
F. Dayton Way Palm Trees between Canon Drive and Rodeo Drive (40 Short Palm
Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
G. Brighton Way Palm Trees between Crescent Drive and Wilshire Blvd. (70
Short Palm Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
H. Canon Drive Palm Trees between Wilshire Blvd. and South Santa Monica Blvd.
(65 Short Palm Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
I. N. Crescent Dr. Palm Trees between Dayton Way and Brighton Way (22 Tall
Palm Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
J. South Beverly Drive Ficus Trees between Wilshire Blvd and Olympic Blvd (82
Ficus Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
K. Robertson Blvd. between Wilshire Blvd. and Gregory Way (34 Ficus Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
L. Robertson Blvd. between Gregory Way and Olympic Blvd (Westside of
Robertson Blvd. only, 18 Ficus Trees)
i. Wrap LED lights from 2-ft above ground up to 15-feet in height.
ii. Spacing shall be 4-in between LED light bulbs
iii. Strand shall have green colored cord
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