RFP - Labor Compliance - Playground Sufacing Improvement

Agency: City of Imperial
State: California
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Jul 31, 2020
Due Date: Aug 7, 2020
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RFP - Labor Compliance - Playground Sufacing Improvement
RFP P10-2020 Labor Compliance Consulting Services

Playground Surfacing Improvement Project
(Sky Ranch Park, Victoria Park, Aviation Park and Savanna Ranch Park)

NOTICE IS HEREBY GIVEN that the City of Imperial will receive up to, but no later than 3:00 p.m. on Friday, August 7, 2020, PROPOSALS for negotiation and award of a contract concerning Labor Compliance Consulting Services.
To be considered, one original and three copies of PROPOSALS must be received in the office of the CITY CLERK, 420 South Imperial, CA, 92251, Attention: Debra Jackson, City Clerk, by the time specified above.
It is the CITY’s intention to select the Consultant whose proposal is deemed to be most advantageous to the CITY in accordance with the evaluation criteria set forth in this Request for Proposals. The Parks Department will review and score the proposals and recommend the most responsive and responsible firm to receive the contract award. City staff recommendation will be forwarded to the IMPERIAL CITY COUNCIL for final determination.
Each proposal must conform and be responsive to the City of Imperial’s Governing Agreement, a copy of which is attached as Attachment C. This Governing Agreement may also be obtained at the offices of the Parks Department located at 420 South Imperial Avenue, Imperial CA 92251.
The City reserves the right to reject any or all PROPOSALS, or to waive any irregularities or informalities in any qualifications or in the selection process. Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Owned Businesses (VOB) are encouraged to participate.
Questions concerning the proposal should be directed to Tony Lopez, Parks Superintendent, with the City of Imperial at (760) 355-3134 or via email: tlopez@cityofimperial.org (link sends e-mail) .

Attachment Preview

City of Imperial
Parks Department
LABOR COMPLIANCE
CONSULTING SERVICES
Request for Proposal P10-2020
PLAYGROUND SURFACING IMPROVEMENT PROJECT
(Sky Ranch Park, Victoria Park, Aviation Park and Savanna Ranch Park)
Project Funded by:
Landscape District Funds/Community Facilities District Funds
Point of Contact:
Parks Department
Tony Lopez, Parks Superintendent
420 S. Imperial Avenue, Imperial, CA 92251
760.355.3134
tlopez@cityofimperial.org
Table of Contents
Request for Proposals ............................................................................................. Attachment A
Information for Proposers ...................................................................................... Attachment B
City of Imperial Governing Agreement ................................................................ Attachment C
Insurance Requirements ........................................................................................ Attachment D
ATTACHMENT A
CITY OF IMPERIAL
REQUEST FOR PROPOSALS FOR
PLAYGROUND SURFACING IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN that the City of Imperial, acting by and through its CITY
COUNCIL, hereinafter referred to as the “CITY”, will receive up to, but no later 3:00 p.m. on
Friday, August 7, 2020, PROPOSALS for negotiation and award of a contract concerning Labor
Compliance Consulting Services.
To be considered, one original and three copies of PROPOSALS must be received in the office
of the CITY CLERK, 420 South Imperial, CA, 92251, Attention: Debra Jackson, City Clerk, by
the time specified above.
It is the CITY’s intention to select the Consultant whose proposal is deemed to be most
advantageous to the CITY in accordance with the evaluation criteria set forth in this Request for
Proposals. The Parks Department will review and score the proposals and recommend the most
responsive and responsible firm to receive the contract award. City staff recommendation will
be forwarded to the IMPERIAL CITY COUNCIL for final determination.
Each proposal must conform and be responsive to the City of Imperial’s Governing Agreement, a
copy of which is attached as Attachment C. This Governing Agreement may also be obtained at
the offices of the Parks Department located at 420 South Imperial Avenue, Imperial CA 92251.
The CITY reserves the right to reject any or all PROPOSALS, or to waive any irregularities or
informalities in any qualifications or in the selection process. Disadvantaged Business
Enterprises (DBE), Minority Business Enterprises (MBE), Women Business Enterprises (WBE),
and Veteran Owned Businesses (VOB) are encouraged to participate.
Questions concerning the proposal should be directed to Tony Lopez, Parks Superintendent, with
the City of Imperial at (760) 355-3134 or via email: tlopez@cityofimperial.org.
1
ATTACHMENT B
INFORMATION FOR PROPOSERS
1.0 PURPOSE
The CITY, through the Parks Department, is soliciting competitive proposals from qualified
experienced individuals or firms to provide Labor Compliance Consulting Services for the
Playground Surfacing Improvement Project. Final selection of individual or firm will be
contingent upon approval from the Imperial City Council. All communications relating to this
RFP must be directed to the contact person named above and only through email or written
correspondence. Any other forms of communications between a respondent and CITY’s staff
concerning this RFP are prohibited. In no instance is a respondent to discuss cost information,
quality of responses, names of additional respondents, or any other information requested by or
contained in a proposal with the point of contact or any other staff prior to proposal evaluation.
Failure to comply with this section may result in CITY’s disqualification of the proposal. The
respondent is responsible for ensuring the response is received before the deadline. The CITY
will accept proposals via UPS, FedEx or other courier service and US mail. Proposals submitted
by email will not be accepted. CITY assumes no responsibility for lost or misrouted mail. The
term of the Agreement for services will be for the duration of the Playground Surfacing
Improvement Project.
2.0 CALENDAR OF EVENTS
2.1 RFP issued
July 23, 2020
2.2 Deadline for City to receive written questions
July 30, 2020
2.4 Written responses for questions received will be available
2.5
Package, References, and other documentation must be
received by the City no later than 3:00 p.m. on
2.6 City Council Award Proposal
August 3, 2020
August 7, 2020
August 19, 2020
3.0 SCOPE OF SERVICES
The individual or firm will perform these services under the supervision and direction of the
Parks Superintendent. The CITY wishes to contract with an individual or firm for the duration of
Playground Surfacing Improvement Project at the following sites (Sky Ranch Park, Victoria
Park, Aviation Park, and Savanna Ranch Park)
2
3.1 The Consultant shall be responsible for assisting the CITY with activities needed to
ensure that workers employed by the CITY’s contractors and their subcontractors are
hired and paid in compliance with all applicable labor standards.
3.2 The Consultant shall serve as the primary contact person for the CITY’s contractors
and their subcontractors for issues related to labor compliance standards. The
Consultant shall attend pre-construction meetings to provide contractors and their
subcontractors with informational materials and requirements regarding labor
compliance standards and to review the labor compliance standards applicable to each
project.
3.3 The Consultant shall immediately inform the CITY of any changes or developments
regarding issues of federal or California compliance.
3.4 Prior to each bid advertisement, the Consultant shall obtain the most current and
applicable wage decisions information and provide this in a timely manner to all
prospective contractors and subcontractors. Thereafter, the Consultant shall
immediately inform the contractors and their subcontractors of any changes or
developments regarding issues of labor compliance, relevant to their contract
performance for the City of Imperial.
3.5 Prior to commencement of contractors’ or subcontractors’ work, the Consultant shall
provide verification that their licenses are current and active with the California State
Contractor’s License Board and they are not on a federal debarment list.
3.6 The Consultant shall provide the CITY and its contractors and their subcontractors
with all required labor compliance standards contract language for inclusion in all
applicable contracts to be executed by the CITY and its contractors.
3.7 The consultant must conduct all interviews at the work site. Interviews may occur at
random, without providing previous notification to their contractor and subcontractor.
3.8 The Consultant shall respond promptly to all Requests for Information by the CITY
and its contractors and their subcontractors for information pertaining to Federal and
California labor compliance standards.
3.9 The Consultant shall immediately inform the CITY whenever a contractor or
subcontractor is found to be out of compliance with applicable labor standards.
3.10 The Consultant shall assist the CITY with contractors’ applications for progress
payments.
3.11 The Consultant shall promptly review the Certified Payroll Reports (CPRs) as
received and notify the prime contractor of any deficiencies in wages, overtime
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