RFP752-19-010819JD NT Daily Printing and Distribution

Agency: University of North Texas System
State: Texas
Type of Government: State & Local
Caegory:
  • 76 - Books, Maps, and Other Publications
Posted Date: Jan 10, 2019
Due Date: Feb 8, 2019
Solicitation No: RFP752-19-010819
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
  • RFP752-19-010819JD NT Daily Printing and Distribution

    Status: Open Solicitation

    Prebid Meeting: Jan 16 2019 - 2:00pm

    To event remaining 5 days

    Due Date: Feb 8 2019 - 2:00pm

    HUB Due Date: Feb 8 2019 - 2:00pm

    To event remaining 28 days

    Open Date: N/A

    Documents:

  • Attachment Preview

    REQUEST FOR PROPOSAL
    RFP No.: RFP752-19-010819-JD
    Title: Print Services: North Texas Daily Printing and Distribution
    Proposal Submittal Deadline: February 8, 2019, 2:00 pm, local time
    Prepared by:
    James Doss, Senior Buyer
    University of North Texas System Procurement Services
    Business Service Center
    1112 Dallas Drive, Suite 4000
    Denton, Texas 76205
    Date Issued: January 10, 2019
    REQUEST FOR PROPOSAL
    Table of Contents
    SECTION 1: INTRODUCTION ....................................................................................... 3
    SECTION 2: NOTICE TO PROPOSER.......................................................................... 3
    SECTION 3: SUBMITTAL OF PROPOSAL.................................................................... 5
    SECTION 4: GENERAL TERMS AND CONDITIONS.................................................... 7
    SECTION 5: SCOPE OF SERVICES............................................................................. 7
    APPENDIX ONE ............................................................................................................. 9
    Section 1: Affirmations and Confirmations .................................................................. 9
    Section 2: Execution of Offer .................................................................................... 11
    Section 3: Proposer’s General Questionnaire ........................................................... 13
    Section 4: Addenda Checklist ................................................................................... 15
    ATTACHMENT(S) (as separate files)
    Attachment A: Pricing Schedule
    Attachment B: Sample Service Agreement
    Attachment C: HSP Form
    SECTION 1: INTRODUCTION
    1.1 UNTS System Description
    The University of North Texas System (UNTS) is seeking proposals for Print Services for the North
    Texas Daily; to include newspaper printing and distribution (NIGP commodity code 966-76. UNTS
    is a University system that is composed of the University of North Texas in Denton (UNT), the
    University of North Texas Health Science Center (UNTHSC) in Fort Worth and the University of
    North Texas at Dallas (UNTD). The UNT System Administration is based in downtown Dallas. The
    three independent universities of the UNT System have combined enrollment of just over 42,000
    students across five major teaching locations, including each main campus as well as Frisco and
    downtown Dallas. Proposals submitted in response to this RFP shall be for goods and/or services
    provided to UNTS, UNT, UNTHSC and/or UNTD, as agreed to in writing by the parties.
    1.2 Background
    Since 1916, the North Texas Daily student newspaper provides news and information to the
    students, faculty, and staff on the Denton campus. For more than 100 years, it has been the only
    on-going record of happenings on the campus. Broadsheet newspapers are published weekly, as
    well as special publications throughout the year. They are hyper-local, specific, and targeted to
    students at the UNT Denton campus and within the Denton community.
    North Texas Daily is a student-produced weekly news publication. Additional special publications
    are created throughout the year and are specific to the happenings around campus. The student-
    staff receives real-world experience managing all aspects of the publication in various roles, such
    as editors, writers, designers, and marketing consultants.
    1.3 Group Purchase Authority
    Texas law authorizes institutions of higher education to use the group purchasing procurement
    method (ref. Sections 51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions
    of higher education may therefore elect to enter into a contract with the successful Proposer(s)
    under this Section. Should another institution exercise this option the resulting contract and
    obligations shall be between that institution and the vendor with UNTS incurring no obligation as a
    result thereof.
    SECTION 2: NOTICE TO PROPOSER
    2.1 Submittal Deadline
    UNTS will accept proposals submitted in response to this RFP until 2:00 p.m., local time, on
    February 8, 2019 (the “Submittal Deadline”).
    2.2 UNTS Contact Person
    Proposers will direct all questions or concerns regarding this RFP to the following UNTS contact
    (“UNTS Contact”):
    James Doss, Senior Buyer
    The University specifically instructs all interested parties to restrict all contact and questions
    regarding this RFP to written communications forwarded to the UNTS Contact via the following link:
    https://www.untsystem.edu/bid-inquiry.
    The UNTS Contact must receive all questions or concerns no later than 5:00pm on January 25,
    2019. It is UNTS’ intent to respond to all appropriate questions and concerns; however, UNTS
    reserves the right to decline to respond to any question or concern.
    Answers to questions will be posted via addendum to this RFP on UNTS Business Service Center
    Bid Opportunities web page located at: https://www.untsystem.edu/hr-it-business-
    services/procurement/purchasing/bid-opportunities. Vendors are strongly advised to review this
    RFP752-19-010819-JD
    NT Daily Printing and Distribution
    Page 3 of 15
    page at least four (4) business days prior to the due date for submissions or earlier to ensure that
    you have received all applicable addenda.
    2.3 Criteria for Selection
    The successful Proposer(s), if any, will be the Proposer(s) who submit a response to this RFP on
    or before the Submittal Deadline, and whose response is the best value UNTS, taking into
    consideration the evaluation criteria contained herein. Selection by UNTS will be in accordance
    with the requirements and specifications set forth in this RFP. The successful Proposer(s) is/are
    referred to as the “Contractor”. UNTS reserves the right to make a single award from this
    solicitation or multiple awards, whatever is in the best interest of the University, with UNTS being
    the sole judge thereof.
    Proposer is encouraged to propose terms and conditions offering the maximum benefit to UNTS
    as outlined below. Proposers should describe all educational, state and local government
    discounts, as well as any other applicable discounts that may be available to UNTS in a contract
    for the services.
    An evaluation team from UNTS will evaluate proposals. The evaluation of proposals and the
    selection of Contractor will be based on the information provided by Proposer in its proposal.
    Proposers should address, within the response, each of the criteria listed in this section. Failure to
    respond to these criteria may result in your proposal receiving a negative rating or considered as
    non-responsive. Proposers should note that the awarded proposal may not be the lowest offer, but
    the offer(s) deemed most advantageous to UNTS as described in this section.
    The criteria to be considered by UNTS in evaluating proposals and selecting awardee(s), will be
    the following factors:
    2.3.1
    2.3.2
    2.3.3
    2.3.4
    2.3.5
    2.3.6
    Financial Considerations: including, but not limited to cost, discounts, services and other
    charges/fees.
    Thoroughness of Company Background
    Company and Project Team Qualifications
    Project Approach and methodology
    Demonstrate the ability to operate on a campus the size and scope of UNT
    Quality of References
    Furthermore, UNTS may consider information related to past contract performance of a respondent
    including, but not limited to, the Texas Comptroller of Public Accounts Vendor Performance
    Tracking System.
    2.4 Schedule of Key Events
    Issuance of RFP...................................... 1/10/2019
    Pre-Submittal Conference.......................1/16/2019, 2:00pm, local time
    (Ref. Section 2.6 of this RFP)
    Deadline for Questions/Concerns ........... 1/25/2019, 5:00pm, local time
    (Ref. Section 2.2 of this RFP)
    Answers to Questions posted ................. 1/31/2019, 5:00pm, local time
    Submittal Deadline .................................. 2/8/2019, 2:00pm, local time
    (Ref. Section 2.1 of this RFP)
    Note: This events schedule is for planning purposes only and may be changed at the sole
    discretion of UNTS.
    2.5 Historically Underutilized Businesses
    In accordance with Texas Gov't Code §2161.252 and Texas Administrative Code §20.14, each
    state agency (including institutions of higher education) as defined by §2151.002 that considers
    entering into a contract with an expected value of $100,000 or more shall, before agency solicits
    RFP752-19-010819-JD
    NT Daily Printing and Distribution
    Page 4 of 15
    bids, proposals, offers, or other applicable expressions of interest, determine whether
    subcontracting opportunities are probable under the contract.
    UNTS has determined that subcontracting opportunities (check one) are probable are not
    probable under the agreement.
    Accordingly, all proposers must submit a HUB subcontracting plan (HSP). A copy of the HSP
    forms and related information is attached to this RFP. For questions regarding the HUB Program
    or submittal of your HSP, vendors may contact either Greg Obar, Associate Director, HUB Program
    at Greg.Obar@untsystem.edu.
    The HSP must be submitted in its own individual sealed package, and marked with “HSP”
    and the RFP # on the outside. This sealed package is to be included in the master container
    along with the sealed bid response.
    FAILURE TO SUBMIT AN HSP WITH YOUR RESPONSE MAY RESULT IN THE
    DISQUALIFICATION OF YOUR PROPOSAL.
    2.6 Pre-Submittal Conference
    A pre-submittal conference will be held on 1/16/2019, 2:00pm at 1112 Dallas Drive, Suite 4000
    Rm #4125 Denton, TX 76205.
    SECTION 3: SUBMITTAL OF PROPOSAL
    3.1 Number of Copies
    Proposer must submit one (1) complete original copy of its entire proposal. An original signature
    by an authorized officer must appear on the Execution of Offer (ref. Appendix One, Section 2) of
    submitted proposal. The Proposer’s proposal bearing an original signature should contain the mark
    “original” on the front cover of the proposal.
    The University does not consider electronic signatures to be valid for submittal of
    competitive solicitation responses. Therefore, the original signature must be a “wet
    signature.”
    In addition to the original proposal, Proposer must submit one (1) complete copy of the entire
    proposal electronically on a USB flash drive. The USB flash drive must include a protective cover
    and be labeled with Proposer’s name and the RFP number.
    3.2 Submittal
    Proposals must be received by UNTS on or before the Submittal Deadline (ref. Section 2.1 of this
    RFP) and should be delivered to:
    University of North Texas System
    Procurement Services
    Business Service Center
    1112 Dallas Drive, Suite 4000
    Denton, TX 76205
    Proposals must be typed on letter-size (8.5” x 11”) paper. Sections within the proposal are to be
    tabbed for ease of reference. Pre-printed material(s), if included, should be referenced in the
    proposal and included as labeled attachments.
    Request for Proposal number and submittal date should be marked in the lower left-hand corner of
    sealed bid envelope (box/container). If an HSP is required (refer to Section 2.5), both the proposal
    RFP752-19-010819-JD
    NT Daily Printing and Distribution
    Page 5 of 15

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