Issue Date: October 3, 2021
Page 1 of 68 Pages
“Building Supplies and Construction Materials”
Receipt/Opening Time and Date:
November 4, 2021 @ 2:00 PM CST
Request for Proposal (RFP)
Darla Powell, Director, Operations
Dallas Independent School District (“Dallas ISD” or “District”) is soliciting offers for the products, goods, or services per the
specifications stated in this document. Offers shall be submitted in a sealed envelope marked on the outside with the Offeror’s name,
address, solicitation number, and title “Building Supplies and Construction Materials” to:
Attn: Procurement Services
9400 North Central Expressway, Suite 1510
Dallas, Texas 75231
Offers must be submitted in sufficient time to be received and time-stamped at the above location on or before the receipt/opening
date/time indicated above. Dallas ISD will not be responsible for delivering mail from the post office nor any other delays encountered
by hand delivery of Offers. Offers will also be accepted electronically through the District’s sourcing module. FAX proposals and e-
mailed proposals will not be accepted. Please submit your response per one method, either by submitting hard copies or by
submitting an electronic response through our website. Offers received after the receipt/opening time and date will not be considered.
Questions concerning this solicitation document should be addressed, in writing, to John Blythe; email@example.com. Questions
should be submitted not later than October 14, 2021 to allow sufficient time for responses prior to receipt/opening date/time.
Responses to questions, other than administrative questions, will be provided to all potential Offerors by means of an addendum to
The attached “General Terms and Conditions” are an integral part of this solicitation and will become part of any resulting contract
unless deviations/exceptions are requested by Offeror at time of response and accepted by Dallas ISD.
Please return the following;
1. Your Original Signed Bid Response;
2. One (1) hard copy of your original signed bid response, and;
3. One (1) labeled USB thumb drives.
All forms included as part of this solicitation must be completed and returned with Offeror’s response.
This solicitation is for a multi-year requirement as noted elsewhere in this solicitation.
The District is seeking to contract with the most highly qualified Respondent(s) for products and/or services related to providing:
Building Supplies and Construction Materials. Any contract resulting from this solicitation will be awarded on the basis of
demonstrated competence and qualifications to perform such services for a fair and reasonable price. See “Contract Documents and
Order of Precedence” in General Terms and Conditions.
Signature below represents that Offer is submitted.
OFFER MUST BE SIGNED
City, State and Zip Code:
STATEMENT OF WORK
JB-206509 - Building Supplies and Construction Materials
TABLE OF CONTENTS
I. Background Information/Basic Requirements
II. Instructions and Requirements for Offer Submittal
III. Evaluation Process
IV. Forms to be Returned with Offer
V. General Terms and Conditions
VI. Special Terms and Conditions (if applicable)
VII. Exhibits and/or Appendices (if applicable)
Proposal Timeline (Estimated)
Anticipated Evaluation and Selection
October 3, 2021
November 4, 2021 @ 2:00 PM CST
October 3, 2021 and October 10, 2021
October 12, 2021 @ 9:30 AM CST
October 14, 2021
October 18, 2021
November 10, 2021
January 27, 2022
Central Standard Time (CST)
A pre-proposal meeting will be held at 9:30 AM CST on October 12, 2021, via video conference. Please submit (in
writing) any questions regarding this RFP. Only written questions will be considered.
It is highly encouraged that all potential proposers participate and attend the pre-proposal.
Join Zoom Meeting: ttps://zoom.us/j/97792786769?pwd=akwyWkhzNXBwV1h0QmlrTEVaNXhQQT09
Meeting ID: 977 9278 6769
Cut along the outer border and affix this label to your sealed RFP envelope to identify it as a “Sealed
RFP”. Be sure to include the name of the company submitting the RFP where requested.
SEALED RFP DO NOT OPEN
Building Supplies and Construction Materials
November 4, 2021 @ 2 p.m. CST
(Name of Company)
9400 N. CENTRAL EXPWY
Dallas, TX 75231
Dallas Independent School District has a comprehensive and easy to use web-based Sourcing electronic bidding
system. For our vendors, the Sourcing system provides you with automatic notification and transmittal of RFP
solicitations to vendors. Please visit www.dallasisd.org/procurement to login and obtain any and all RFP
Once you have opened and viewed the RFP document from this website you will automatically receive an e-mail
notifying you when an addendum has been issued. Any such addendum will be posted on the same website listed
However, if you obtain our RFP documents from any other source, we cannot guarantee that you will automatically
receive subsequent notifications of addendums by email. In order to assure that you are automatically notified, you
must visit the above website and open and view the RFP document. The district will not be responsible if you fail to
receive any and all addendums if you obtain the original RFP document from another source.
SECTION I: BACKGROUND INFORMATION/BASIC REQUIREMENTS
1. Dallas ISD is seeking Offers for Building Supplies and Construction Materials
2. Dallas ISD is seeking a pool of qualified vendors from which campuses/departments may purchase the goods/service
identified in this solicitation document.
3. The resulting Contract award, if any, is for a multi-year requirement.
The term of this agreement shall be a three-year (3) agreement with two (2) separate successive one-year renewal
options upon mutual agreement up to a maximum of five years (60 months) unless sooner terminated as set forth
elsewhere in the contract. To exercise each option to renew, the District must give written notice to the Offeror of its
election to renew for one (1) additional year within forty-five (45) days of the expiration of the then current term of the
Agreement/Contract. If the District fails to timely exercise any of the options to renew, all remaining options to renew
shall expire and terminate.
4. The Effective Date of the Contract/Agreement, if any, is the date that award is approved by Dallas ISD’s Board of
Trustees or designated representative. In some cases, the Effective Date and the date for start of services are
separated by several weeks and/or months.
5. Dallas ISD sits in the heart of a large, diverse and dynamic region with a metropolitan population of 6.5 million people in
the 12 counties in North Central Texas. Dallas ISD comprises 384 square miles and encompasses the cities of Dallas,
Cockrell Hill, Seagoville, Addison, Wilmer and parts of Carrollton, Cedar Hill, DeSoto, Duncanville, Farmers Branch,
Garland, Grand Prairie, Highland Park, Hutchins, Lancaster and Mesquite.
a. The District is the second-largest public-school district in the state, and the 14th-largest district in the nation.
b. Dallas ISD is proud of its award-winning schools, outstanding teachers and staff, hard-working students and
committed parents and volunteers. The District serves approximately 155,000 students in pre-kindergarten through
the 12th grade, in 230 schools, employing nearly 20,000 dedicated professionals.
6. Offeror shall provide the District with a fixed percentage discount off Manufacturer's latest price list for the appropriate
category they are proposing to supply.
7. Provided percentage discount will remain irrespective of changes in manufacturer's price list in the life of this contract.
8. Prices are subject to District audit of your price lists during the contract. If during the contract the District find ample
evidence that the Offerer is not providing the lowest price in the area for a majority of items purchased, this will be
grounds to end awarded contract. Individual instance of higher prices will not void contract.
9. Offeror must offer a percentage discount to the manufacturer's most current price list for the brands listed. The discount
will apply to all items purchased by the District from the supplier. If no discount is offered, please enter "None" or "Zero".
10. Offerer shall submit one (1) copy of each manufacturer's price list with proposal. Offerer must also identify the column
within the price list that applies.
11. Parts listed in the Price Offer Summary Forms are sample lists, the district reserves the right to purchase other parts not
listed to meet actual needs.
JB-206509 - Building Supplies and Construction Materials
Form B - Price Offer Summary Form
The undersigned duly authorized representative of the Offeror offers to provide the products, services, etc. described
elsewhere in this solicitation document for the consideration noted in the response.
Offeror must complete and sign this form to provide response. The ultimate contract is anticipated to be a firm fixed price
contract. All prices including, but not limited to, contractor staff costs, travel expenses, hardware/software costs, connecting
devices costs, and software customization costs will be included in the contract firm fixed price. Details of the prices are per
Category 1 - Lumber
1 LUMBER, BIRCH, RGH, FAS, KD, 4/4, 6" OR BFT 115
WIDER, 12' OR LONGER
2 LUMBER, PLYWOOD, OAK, RED, PLAIN,
SLICED, PREMIUM, A-2, 7 PLY, G2S,
3/4" X4' X 8'
3 LUMBER, PINE, YELLOW, S4S, #1, KD, 1"
X4" X 16'
4 LUMBER, PINE, WHITE, PONDEROSA,
RGH,KD, FAS, 10/4, 10" OR WIDER, 16'
OR LONGER, C OR BETTER
5 LUMBER, PINE, YELLOW, S4S, #2, KD, 2"
X6" X 12'
6 LUMBER, FIR, #2, KD, 2" X 6" X 16'
7 LUMBER, PLYWOOD, FIR or WHITE
PINE,AC, 3/4" X 4' X 8'
8 LUMBER, PINE, YELLOW, S4S, #2, KD, 2"
X4" X 16'
9 LUMBER, OAK, WHITE, RGH, FAS, KD, 4/4, BFT 431
6" OR WIDER, 12' OR LONGER
10 LUMBER, PLYWOOD, FIR, or WHITE PINE,
AC, 1/2" X 4' X 8'
11 LUMBER, PLYWOOD, FIR, or WHITE PINE, PC
AC, GlS, 5/8" X 4' X 8'
12 LUMBER, PINE, YELLOW, S4S, #2, KD, 2" PC
X4" X 12'
Other Supplies and Materials Min. % Discount off Catalog Prices ______________%