RFP# JA-19-72 FIRE DEPARTMENT UNIFORMS
TOWN OF DAVIE
RFP NO. JA-19-72
REQUEST FOR PROPOSALS
FIRE DEPARTMENT UNIFORMS
Dear Potential Respondent:
The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements
stated herein no later than 2:00 PM on Thursday, July 18, 2019 for RFP NO. JA-19-72 FIRE DEPARTMENT
UNIFORMS. Interested firms may secure the solicitation package and all other pertinent information by visiting
http://www.davie-fl.gov/bids or at DemandStar.com.
A Pre-Proposal Conference will NOT be held on for this solicitation.
Questions regarding this solicitation shall be submitted in writing to firstname.lastname@example.org no later than July
12, 2019. Responses to those questions considered material to the solicitation will be made available as formal
addenda to the Town’s Purchasing website and DemandStar.com. It is the responsibility of prospective
respondents to ensure they are aware of all addenda issued relative to this solicitation.
Respondents shall submit One (1) original complete proposal package, Three (3) duplicate copies of said
package and One (1) flash drive or CD copy, to the Town of Davie Budget and Finance / Purchasing
Division – Attention: Purchasing Manager, Brian K. O’Connor, 6591 Orange Drive Davie, FL 33314 on or
before the due date stipulated above. All packages shall be clearly marked “RFP No. JA-19-72 FIRE
DEPARTMENT UNIFORMS”. The Town will not be responsible in the event the U.S. Postal Service or any
other courier system fails to deliver any package by the above referenced deadline. Late submissions shall
not be accepted.
RFP responses will be publicly opened and firm names read aloud in the Town Hall Council Chambers on the
due date/time noted above. The selection of the successful respondent(s) shall be at the Town’s discretion and
shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie
reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and
to make awards in the best interest of the Town.
Brian K. O’Connor
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation
are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days
after the opening of the bids, proposals, or final replies, whichever is earlier.
RFP# JA-19-72 FIRE DEPARTMENT UNIFORMS
SOUTHEAST FLORIDA GOVERNMENTAL
PURCHASING COOPERATIVE GROUP
TO OUR PROSPECTIVE CONTRACTORS:
The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the Southeast Florida
Governmental Purchasing Cooperative Group.
For the past several years, approximately forty-five (45) government entities have participated in Cooperative Purchasing in
Southeast Florida. The Southeast Florida Governmental Purchasing Cooperative Group was formed in an effort to provide
cost savings and cost avoidances to all entities by utilizing the buying power of combined requirements for common, basic
The Government Agencies participating in this particular procurement and their respective delivery locations are listed in
the attached document.
Southeast Florida Governmental Purchasing Cooperative Group Procurement Operational Procedures:
• All questions concerning this procurement should be addressed to the issuing agency, hereinafter referred to as the “lead
agency”. All responses are to be returned in accordance with the instructions contained in the attached document. Any
difficulty with participating agencies referenced in this award must be brought to the attention of the lead agency.
• Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase orders,
and for order placement. Each entity will require separate billings, be responsible for payment to the Contractor(s)
awarded this contract, and issue its own tax exemption certificates as required by the Contractor.
• The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing
instructions, delivery locations and insurance requirements will be in accordance with the respective agency
• Any reference in the documents to a single entity or location will, in fact, be understood as referring to all participating
entities referenced in the documents and cover letter unless specifically noted otherwise.
• The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to place
orders as a result of this award during the contract period.
• The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the contract period.
Sales Summary shall include contract number(s), contractor’s name, the total of each commodity sold during the
reporting period and the total dollar amount of purchases by commodity.
• Municipalities and other governmental entities which are not members of the Southeast Florida Governmental
Purchasing Cooperative Group are strictly prohibited from utilizing any contract or purchase order resulting from this
bid award. However, other Southeast Florida Governmental Purchasing Cooperative Group members may participate
in this contract for new usage, during the contract term, or in any contract extension term, if approved by the lead
agency. New Southeast Florida Governmental Purchasing Cooperative Group members may participate in any contract
on acceptance and approval by the lead agency.
• None of the participating governmental entities shall be deemed or construed to be a party to any contract executed by
and between any other governmental entity and the Contractor(s) as a result of this procurement action.
“WORKING TOGETHER TO REDUCE COSTS”
SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP
RFP# JA-19-72 FIRE DEPARTMENT UNIFORMS
SECTION 1.0 GENERAL TERMS
When used in Contract Documents (defined
below) or in related documents, the following
terms shall have the meanings given below:
Addendum: A modification of the Plans,
Specifications or other Contract
Documents distributed to prospective
Bidders prior to the opening of Bids.
Advertisement for Bids: The public notice
inviting the submission of Bids for the work.
Bid: The written offer of a Bidder to perform
the work or service.
Bid Bond: A bond executed by a Bidder
and its Surety in the attached form
guaranteeing that the Bidder, if awarded
the Contract will execute the same and will
timely furnish the required Performance
Bond, Payment Bond, and evidence of
Bidder: Any individual, firm, partnership or
corporation submitting a Bid in accordance
with the Instructions to Bidders.
Bid Documents: Bid Guarantee or bid
deposit. The Advertisement for Bids,
Instructions to Bidders, Bid Form, Bid Bond,
Contract, Performance Bond, Payment
Bond, General Conditions, Special
Provisions, Technical Specifications and
Plans, together with all Addenda.
Bid Form: The form on which Bids are
Calendar Day: Every day shown on the
Change Order: A written agreement
executed by the Town, the Contractor and
the Contractor’s Surety, covering
modifications to the Contract
recommended by the Project Manager and
approved by the Town Administrator and/or
Contract: The written agreement between
the Town and the Contractor for
performance of the Work in accordance
with the requirements of the Contract
Documents and for the payment of the
Contract Documents: The Instructions to
Bidders, Bid Form, Bid Bond, Contract,
Performance Bond, Payment Bond,
General Conditions, Special Provisions,
Supplemental Provisions, Technical
Specifications and Plans, together with all
Addenda, Change Orders, Schedules and
Contract Administrator: Town of Davie
Town Administrator or his designee or duly
authorized representative designated to
manage the Contract.
Contractor: The individual, firm,
partnership, corporation or joint venture
whose Bid is accepted and who enters into
a Contract with the Town of Davie and who
is liable for the acceptable performance of
the work and for the payment of all legal
debts pertaining to the Work.
Contract Date: The date on which the
Agreement is effective.
Contract Time: The number of days
allowed for completion of the work. The
Contract Time will be stipulated in the Bid
Form, unless extended by a Change Order.
All contract time shall be measured in
Town: A political subdivision, Incorporated
Town within Broward County of the State of
Florida, whose governing body is a Town
Council consisting of a Mayor, Vice Mayor
and three Town Council members.
Community Redevelopment Agency
(CRA): The Town of Davie Community
Redevelopment Agency, which is created
pursuant to Florida Chapter 163, Part III.
Town Administrator: The Administrator of
the Town of Davie, Florida.
Executive Director: The Executive
Director of the Davie Community
Days: Reference made to Days shall mean
consecutive calendar days.
Deliverables: All documentation and any
items of any nature submitted by the
Contractor to the Towns Project Manager
for review and approval in writing pursuant
to the terms of the Agreement.
Lessee: Any individual, partnership or