RFP 23-012 Internal Auditing Services
| Agency: | Oakland Housing Authority |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | May 26, 2023 |
| Due Date: | Jun 12, 2023 |
| Solicitation No: | RFP 23-012 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| number | name | issue date | due date |
| RFP 23-012 | RFP 23-012 Internal Auditing Services | 05/25/2023 |
06/12/2023
10:00 AM |
Attachment Preview
Gentlemen/Ladies:
SUBJECT: RFP #23-012 Internal Auditing Services
The Housing Authority of the City of Oakland
from
qualified applicants to provide Internal Audit Services of RFP #23-012.
Proposals will be accepted online through EconomicEngine.com until the date and
time specified within the RFP. Proposals received after the deadline will be rejected
without consideration.
Questions of a procedural nature may be directed to Loretta Lovell at
v6llovell@oakha.org.
We look forward to receiving your proposal.
Sincerely,
Patricia Wells
Executive Director
Oakland Housing Authority
1619 Harrison Street, Oakland, CA 94612
Executive Office, 1619 Harrison Street, Oakland, CA 94612
REQUEST FOR PROPOSALS (RFP) # 23-012
Internal Auditing Services
RFP Issued:
Pre-Proposal
Conference:
Questions Due:
Email Questions To:
Proposal Due:
May 25, 2023
May 31, 2023, at 10:00 AM (Pacific Time)
via ZOOM, please see enclosed link
June 5, 2023, at 10:00 AM (Pacific Time)
v6llovell@oakha.org
(Indicate above RFP #23-012 in
“Subject”)
June 12, 2023 @ 10:00 AM (Pacific Time)
Contract Compliance & General Services (CCGS)
Department The Housing Authority of the City of Oakland
(The Authority)
1619 Harrison Street, Oakland, CA 94612
e-mail: CCGS@oakha.org
Contact person for the above RFP: Loretta Lovell, Special Advisor
Email: v6llovell@oakha.org
Page 1 of 14
REQUEST FOR PROPOSALS (RFP) # 23-012
Internal Audit Services
TABLE OF CONTENTS
1. General Information ...........................................................................................................4
1.1 RFP Introduction..................................................................................................... 4
1.2 The Authority Reservation of Rights....................................................................... 4
1.3 The Authority Information ....................................................................................... 4
2. Scope of Work ....................................................................................................................5
2.1 General Requirements........................................................................................... 6
3. Proposal Submission Requirements............................................................................. 6
3.1
Proposal Format .................................................................................................... 7
A.Letter of Interest ........................................................................................... 7
B.Demonstrated Experience and Past Performance........................................7
C.Technical Capabilities ................................................................................. 8
D.Approach to Project..................................................................................... 8
E. Proposed Cost ............................................................................................ 8
F.Required Forms ........................................................................................... 8
3.2
Required Forms/Certifications
A.Profile and Certification/Qualifications Form ................................................ 8
B.Section 3 Requirement and Action Plan ...................................................... 8
C.Form HUD-5369-B ............................................................................................... 8
D.Cost Form.....................................................................................................8
E.Addendum (if Applicable.............................................................................. 8
F.Contract Acknowledgement Form................................................................ 8
G.Other Required Documents ........................................................................ 8
4.Process for Selecting Contractor........................................................................................ 9
4.1 RFP Timeline......................................................................................................... 9
4.2 Questions/Answers................................................................................................ 9
4.3 Proposal Due Date ................................................................................................ 9
4.4 Selection Process.................................................................................................. 9
4.5 Evaluation Criteria ................................................................................................ 11
5.Contract Requirements .......................................................................................................11
5.1 Contractor Requirements..................................................................................... 11
5.2 Contract Award .................................................................................................... 11
5.3 Contract Conditions ............................................................................................. 12
5.4 Contract Terms .................................................................................................... 13
RFP #23-012
Page 2 of 14
Documents (in the order of the RFP Package)
PROPOSAL SUBMISSION REQUIREMENTS
(in Section 3 of RFP)
1. Proposal Format
A. Letter of Interest
B. Demonstrated Experience and Past Performance
C. Technical Capabilities
D. Approach to Project
E. Proposed Cost Form (See Exhibit A)
2. Required Forms/Certifications (All forms attached – except
addendum acknowledgement. This will be issued if an
Addendum is issued)
A. Proposed Cost Form
B. Current Client References
C. Profile and Certification/Qualifications Form
D. Contract Acknowledgement Form
E. Form HUD-5369-B
F. Addendum Acknowledgement (if applicable)
ATTACHMENTS – EXHIBITS/ FORMS/ DOCUMENTS
A.
Proposed Cost Form - Exhibit A
B. Current Client References - Exhibit B
C. Profile and Certification/Qualifications Form - Exhibit C
D. Contract Acknowledgment Form - Exhibit D
E.
HUD-5369 C
F.
HUD-5370 C, General Conditions for Non-Construction Contracts
- Section I
G. The Authority Insurance Requirements
H. Sample Contract Agreement
I.
Vendor Protests and Claims Procedures
MUST be
submitted
with
Proposal.
√
√
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√
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Page 3 of 14
1. GENERAL INFORMATION
1.1 RFP Introduction
The Housing Authority of the City of Oakland (“the Authority”) invites proposals
from qualified and experienced vendors who can provide Internal Auditing Services.
All proposals submitted in response to this solicitation must conform to all of
the requirements and specifications outlined within this document in its entirety and
any designated attachments.
1.2 The Authority Reservation of Rights
• The Authority reserves the right to reject any or all proposals, to waive any
informality in the RFP process, or to terminate the RFP process at any time, if
deemed by the Authority to be in its best interests.
• The Authority reserves the right not to award a Contract pursuant to this RFP.
• The Authority reserves the right to terminate a Contract awarded pursuant to this
RFP, at any time for its convenience.
• The Authority reserves the right to determine the days, hours and locations that
the successful proposer(s) shall provide the services called for in this RFP.
• The Authority reserves the right to negotiate the fees proposed by the proposed
entity.
• The Authority reserves the right to reject and not consider any proposal that does
not meet the requirements of this RFP, including but not necessarily limited to
incomplete proposals and/or proposals offering alternate or non-requested
services.
• The Authority shall reserve the right at any time during the RFP or contract process
to prohibit any further participation by a proposer or reject any proposal submitted
that does not conform to any of the requirements detailed herein.
• The Authority is subject to the disclosure requirements of the California Public
Records Act. This act will apply to all submitted proposals to the Authority.
1.3 The Authority Information
The Housing Authority of the City of Oakland was established in 1938 to assure the
availability of quality housing for low-income persons. The Authority operates federally
funded and other low-income housing programs and assists over 16,000 of Oakland’s
lowest-income families, elderly and persons with disabilities. The Authority serves and
embodies a diverse community; therefore, it is crucial that contractors understand the
effects of race, class, ethnicity, income, and other issues of difference in our society,
RFP #23-012
Page 4 of 14
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