RFP 91017-25-01 HVAC Replacement and New Installation @ Central Office and Transportation Dept.

Agency: Marietta City Schools
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Apr 29, 2024
Due Date: May 28, 2024
Solicitation No: RFP 91017-25-01
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RFP 91017-25-01 HVAC Replacement and New Installation @ Central Office and Transportation Dept.

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MARIETTA CITY SCHOOLS
Grant Rivera, Ed.D, Superintendent
250 Howard Street
Marietta, GA 30060
(678) 695-7257
REQUEST FOR PROPOSAL
HVAC Replacement and New Installation at MCS Central
Office and Transportation Department
REQUEST FOR PROPOSAL #:
91017-25-01
MATERIAL OR SERVICE:
HVAC Replacement and New Installation at MCS Central Office
And Transportation Department
DUE DATE:
May 28, 2024 no later than 10:00 A.M. (Time/Date Stamp)
MANDATORY PRE-BID MEETING:
May 10, 2024 @ 9:00 A.M.
PRE – BID and OPENING LOCATION:
Marietta City Schools Central Office
250 Howard Street
Marietta, GA 30060
This solicitation may be obtained by emailing a request to Devlin Dennis at ddennis@marietta-city.org.
Any interested firms without internet access may obtain a copy of this solicitation during regular
business hours at Marietta City Schools Central Office, 250 Howard Street, Marietta, GA 30060. If you
experience any problems receiving this solicitation, please call (678) 695-7257.
SPECIAL NOTE TO PROPOSERS
Be sure your name, address, telephone number, email address and fax number has been recorded with the
School System so you will receive copies of any amendments or additions to these Proposal Specifications.
In addition, all requests for additional information must be made in writing, and emailed to Devlin Dennis,
Executive Secretary (Operations) at ddennis@marietta-city.org. To allow all vendors to use the same
information, requests for information will not be honored after May 17, 2024.
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Responses Due:
Proposals will be received at:
May 28, 2024 not later than 10:00 A.M.
Marietta City Schools
Central Office
250 Howard Street
Marietta, GA 30060
Proposals for the material or services specified will be received by Marietta City Schools, at the above
specified location, until the time and date cited.
All other information contained in the proposal shall remain confidential until award is made. If you
need directions to the Central Office, please call (678) 695-7257.
Sealed proposals shall be in the actual possession of the Marietta City Schools, at the location indicated,
on or prior to the exact time and date indicated above. Late proposals may not be considered.
Proposals must be submitted with the Firm’s name and address clearly indicated on the envelope or
within the email including the following statement: HVAC Replacement and New Installation @ MCS
Central Office and Transportation Department.
All proposals must be written legibly in ink or typewritten. Additional instructions for preparing the
proposal are provided herein.
Bidders are strongly encouraged to carefully read the entire Request for Proposal, instructions, and the
terms and conditions on the attached sheets. Failure to adhere to these instructions and terms and
conditions may result in rejection of bid.
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Table of Contents
Introduction ......................................................................................................................................4
Minimum Qualifications ....................................................................................................................4
Calendar of Events ............................................................................................................................4
Instructions .......................................................................................................................................5
Standard Terms and Conditions .........................................................................................................6
Scope of Work and Specifications ....................................................................................................13
Selection Criteria .............................................................................................................................19
Bidder Response Form ....................................................................................................................20
Proposal Pricing Forms ....................................................................................................................21
Vendor Reference Form ..................................................................................................................22
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INTRODUCTION
Marietta City Schools has issued this Request for Proposal; hereafter referred to as “RFP”, except
where noted for clarity, for the purpose and intent of obtaining bid responses from licensed, qualified
firms to replace and install new HVAC units at MCS Central Office and Transportation Department.
Marietta City Schools reserves the right to waive technicalities, to accept or reject all proposals and to
waive any irregularity in proposals received, to award the entire bid to one bidder or to multiple
bidders or to make awards by group or location, whichever is in the best interest of Marietta City
Schools; hereafter referred to as “MCS”, except where noted for clarity.
Marietta City Schools is an equal opportunity employer.
MINIMUM QUALIFICATIONS
Each bidder should provide evidence of a current, valid Georgia Business License with
each bid submittal. A photocopy of your business license is acceptable.
Bidders shall also submit the completed “Georgia Security and Immigration Compliance
Act OCGA 13-10-90” document upon award.
Minimum of 2 years’ experience installing BARD units in school buildings.
CALENDAR OF EVENTS
ACTION
Announcement/Issuance of RFP
Mandatory Pre-Bid Meeting
Questions Deadline
Bid submission deadline
Bid Opening/Evaluation Period
Recommendation to BOE (Tentative)
Notice to Proceed (Tentative)
DATE/DEADLINE
April 29, 2024
May 10, 2024
May 17, 2024 (noon)
May 28, 2024 (10:00 A.M.)
May 28, 2024 (2:00 P.M.)
June 18, 2024
July 1, 2024
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INSTRUCTIONS
1. All proposals must be either typewritten or filled in with pen and must be signed in ink by an
officer or employee having authority to bind the company or firm. The signatory of the bid must
initial corrections or changes on any document. Bidders will not be allowed to modify their
proposals after designated closing date and time.
2. Bidders should provide all information required on all forms and shall sign the Standard Terms
and Conditions.
3. The bid submitted by the vendor in response to this solicitation shall constitute an offer which
shall remain open for acceptance by Marietta City Schools for a period of 90 days from the date of
opening.
4. Sealed proposals shall be in the actual possession of the Marietta City Schools, at the location
indicated, on or prior to the exact time and date indicated above. Late proposals may not be
considered. Proposals must be submitted with the Firm’s name and address clearly indicated on
the envelope or within the email including the following statement: Request for Proposal: HVAC
Replacement and New Installation of HVAC Units @ Central Office and Transportation.
5. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called
for in the RFP, may be treated as non-responsive and may not be considered for award.
6. In the event there is a discrepancy between the unit price and extended price, the unit price shall
govern.
7. Any reference to quantities or dollar amounts is provided as an estimate only and shall not serve
to obligate MCS to purchase any minimum amount; nor shall any such reference serve to
establish any maximum amount the bidders are required to furnish.
8. Proposals containing provisions for late, or interest charges will not be considered.
9. Prepayment and/or progress payment requirements contained in responses will be treated as
non-responsive and will not be considered.
10. MCS reserves the right to amend this RFP prior to the due date.
11. Any contract awarded pursuant to this RFP will be awarded to the most responsive and
responsible bidder who provides the bid that is within the budget parameters for the project and
whose bid response meets the requirements and criteria set forth in this RFP.
12. Purchases of the Marietta City Schools are not subject to sales taxes. Tax exempt certificates will
be furnished upon request.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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